Category:Logistics

Charter

Charter approved by BoD 2019-09-08

Purpose

The Logistics Group performs operations and maintenance of common areas of the Dallas Makerspace, stocking common-use supplies and tools, operation of storage programs, and manages service contractors.

Operations Officer General Charter

The Operations Officer shall be bound by the The Infrastructure Officer shall be bound by the General Officer Charter.

Governance

The Logistics Group is headed by the Operations Officer, who may appoint or dismiss members without cause. The Operations Officer shall record and publically post the names of all members of the Logistics Group, noting changes in a timely fashion. The Logistics Group shall meet on an as-needed basis and report to the Board when requested by the Board.

Operations

The Operations Officer may delegate functions of the Office of the Operations Officer to member(s) of the Logistics Group as they deem necessary.

Responsibilities of the Office of the Operations Officer

1. Common Areas : Logistics Group operates as the "default committee" for areas not explicitly assigned to other committees as dedicated # work areas or storage
   1. Workshop(s)
   2. Hallways
   3. Lobbies
   4. Restrooms
   5. Galley
   6. Common Room
2. Common-use supplies/tools
   1. Toiletries
   2. Workshop tools
   3. First aid
   4. Safety
3. Member Storage
   1. Personal / Project storage programs
   2. Contingent storage outside of existing programs
4. Service Contractors
   1. Housekeeping
   2. Waste collection
5. Inventory management

Finances

The Logistics Group shall have a monthly allocation specified by the Board of Directors. This shall be charged against the general fund; Logistics Group will retain no balance.

General safety

A map of fire extinguisher and safety equipment locations is in the committee drive

Committees Drive:/logistics/safety

Project Storage

MakerspaceStorageFAQ

The Logistics Committee hosts the Dallas Makerspace's Storage Meeting on a monthly basis - typically on the first Sunday of each month at 4PM in the Conference room. At this meeting, advice and guidance is given to all of the affected operating committees to manage and coordinate a unified and transparent storage policy at the Dallas Makerspace. Although each committee technically maintains control over its own area, storage issues often transcend the domain of any one committee and the Storage Meeting provides a forum to help coordinate these policies.

Storage Policies

The following text appears on each Storage Card (and is intended to be a general guide for project storage):

• USING STORAGE: Fill out a Storage Card completely and legibly with good contact information, select a slot, and fill it taking care not to present a hazard. Vacate your slot before the printed expiration date, or if you need more time attend a Storage Meeting (or have someone act as an Agent on your behalf).
• USING PROJECT STORAGE (shelves): Insert your completed Storage Card in the slot, occupy it, and keep your project visually separate from adjacent slots
• USING PALLET STORAGE: Load your pallet and park it under the shelves or in pallet storage. Situate materials so they remain stable; expect your pallet to be moved the longer it is at DMS.
• USING FLOOR STORAGE: Contact Logistics prior to using floor storage for more than 24 hours.
• EXTENSIONS: You or an agent must attend a Storage Meeting (typically 1st Saturday of the month) in person to request an extension
• REMOVALS: Projects that have exceeded the date printed on the Storage Card will be tagged for removal and members are to remove them by the printed date on the Removal Notice; after this date they may be relocated to Purgatory Storage at any time.
• DISPOSAL OF PROJECTS: Projects removed to purgatory storage may be disposed of 28 days after the date on the Removal Notice.
• ACCESSING PURGATORY STORAGE: You must contact the logistics group via Talk or Discord to arrange a time to access the locked purgatory storage area
• CONTACTING LOGISTICS: E-mail [email protected], or attend a Logistics/Storage Meeting

Complete Storage Policy: File:Project Storage 1.0 2016-04-30.pdf

A Note On Sanctions

5/17/2016

Due to increasing violations of storage rules - which have the effect of reducing storage availability, presenting hazards to members, and increasing Logistics' workload, Logistics will start issuing sanctions to violators.

Section 7 of the rules allow for bans from project storage for a variety of reasons:

Members can be banned from storage for reasons including but not limited to: violations of the rules, failing to complete a project that was offered a final extension, creating hazardous situations, acting as an administrative nuisance to the Logistic Committee, abandoning a Floor Storage project, and dodging Removal Notices

Logistics will also begin invoking committee discretion powers in Section 1. In particular, we will be addressing project storage in common areas, and expedited removal of projects in violation of the rules.

We do not wish to be vindictive nor controlling - we simply wish for the storage process to be equitable for all involved.

Personal Storage

2015-11-08
Personal storage is provided via a bin system in the galley for storage of items such as personal protective equipment, small tools, 3D printer filament, small components, etc. Unlike project storage, personal storage is permanent with no project timelines and no periodic review requiring your participation.

Process for obtaining a bin

Any active member may utilize personal storage using a provided bin for a one-time fee:

• Fully complete the form on one of the envelopes in the galley. If using a generic fee envelope, include first name, last name, RFID tag number, phone number, and email address.
• Insert $20 cash into the envelope
• Pick out a bin and lid then attach the envelope to the bin
• Place the bin into an available slot in the rack
• Once Logistics receives your payment, a permanent official label will be attached to an exterior face of your bin

List of Members with bins

http://192.168.200.32:8080/api/v1/tools/getCertifiedUsers?tool=storage-bins&format=html

Personal Storage Rules

• Bins must have an official label (or completed envelope) affixed per the above process
• Members may have one bin per RFID#, paid separately
• You must use an IKEA Trofast bin (you may provide your own if you wish - including the shallower variant - however the fee still applies)
• Bins may be personalized, however the official label must be clearly visible on one of the facing ends
• You may orient your bin however you choose (official label outward or inward)
• Bins must be stored fully inserted into the rack so as not interfere with other bins - the lid should fully close and rest flush with the top
• Items stored in the rack not in a bin will be removed immediately: the racks are not to be used as shelves
• Slots in the rack are not reserved and are first-come, first-serve
• Logistics will conduct periodic audits of bins; note that bins may be relocated during this process and will likely be re-oriented so that the label is visible
• The contents of any bins that do not conform with these rules will be returned to the member and their personal storage privileges will be revoked; if you wish to use personal storage again you will need to complete the process for obtaining a bin again including paying the usage fee

Other notes:

• We recommend the use of lids: the bins can bear more weight with lids (we determined this experimentally), and lids discourage casual browsing of bin contents
• Trofast bins are made of a material that does not take to adhesives well; if you wish to personalize your bin with a label, beware that it may fall off the bin
• In the past we experienced few issues with personal storage; note that the galley is under 24/7 video surveillance and the present arrangement allows for better camera visibility
• We may opt to allow fully custom bins made from materials of your choosing in the future; if we do they must play nicely with others and not exceed the critical dimensions of the existing Trofast bins
• Should Logistics implement another phase of personal storage to meet demand, the usage fee is expected to increase

Refrigerator

Member Exchange Shelf

The Logistics committee administers a member exchange shelf for members to give to and take items from. These items are not donations to DMS and are available for members to claim once placed on the shelf. For more information, see the Member Exchange Shelf section of our Rules & Policies.

The Logistics committee regulates the items that may not be accepted. The following items are not accepted:

1. CRT monitors or televisions
2. Paint
3. Hazardous substances
4. Items that cannot be placed in the dumpster
5. Items that do not fit on the freebie shelf
6. Used vehicle parts

Teams

Replenishment

The replenishment team is charged with managing consumables and ordering required supplies for the general work areas.

Restock Points

Automotive tool chest

• Plastic bags
• Single edge razor blades

Unisex bathroom shelf

• Toilet paper
• Trifold paper towels
• Liquid Plumber
• Hand soap
• Paper towels
• Trash bags
• Zip lock bags

Janitor Closet

• Hand scrub

Workshop Tool Shelf

• Utility knives / blades
• Pens, pencils, sharpies, dry erase markers
• Power strips
• Ryobi tools: drills, impact wrenches, torque wrenches, flood lights, circular saws, angle grinders, batteries
• Drill/screw bits
• Screwdrivers
• Generic sandpaper for tools

Office Supply Area

• Address labels
• Envelopes
• Melamine foam (for dry erase boards and general cleaning)
• Fire extinguishers (spares)

Contact

Questions concerning the Logistics Committee can be sent to [email protected] and may be brought up for discussion at the following logistics committee meeting.

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