Logistics Committee Meeting 20190530

Potential Agenda Items:

Pallet storage + Work Table Improvement Project (Brandon Green)

Problem: Replace wobbly tables with rock solid tables and allows the use of space under tables for pallet based project storage, greatly increasing large pallet based storage options and reducing tendency of people to just leave large items on top of the table.

• Custom Build 8 4'x8' tables (replace 104 general use workshop tables + provide some for 102 warehouse)
• Order 12 pallets
• Order Pallet Jack
• Current 104 general use workshop tables would be chopped up and thrown away

Cost list: Table construction $2,600: double 3/4" plywood top, 3"x3" steel square legs

• $1,700 Metals4U, 3x3 3/16 steel angle, 3x3 1/8 steel square tube, 1x1 1/8 steel angle, delivered
• $320 feet
• $160 coupling nut (black oxide not zinc coated)
• $300 base plywood
• (0 for birch plywood top, use existing ordered stock, otherwise add 450)
• $50 screws

Pallets: $492 ULine H-1023 Industrial Plastic Pallet - 48 x 40" 41.00 x 12

Pallet Jack: $199 Northern Tool Stongway Pallet Jack #55833

Solution: Authorize use of up to $3,200 of existing committee funds for implementation of Pallet storage + work table improvements project

Vacate Cubesmart and offsite to local pallet rack only (Brandon Green)

Problem: Our offsite storage usage has grown to 5 units (1000,1001,0015,0020,1104) at the cost of $666.25 per month.

Solution: Authorize use of up to $400 of existing committee funds to rent a box truck w/ liftgate and vacate all cubesmart lockers on or after June 9th (the next off siting day), moving all current contents to 102 warehouse. Designate 2 or more pallet racks as project purgatory shelves.

Build caged walls for purg shelves, and RFID system for access control to them. - this should lower the volunteer time requirements caused by offenders.

Decide on use for the 300 storage bins (Brandon Green)

Problem: Need a plan for future project storage and what to do with the recently acquired storage bins. Some options include:

• Decipher previously alluded to and unwritten plan (shelves? location? administration?
• Give away to members - probably not.
• Sell to members
• Attempt to return

Solution: TBD

Problem 2: many people think this is an expansion of the personal storage bins. its not. we need to clear up a lot of the misinformation around this item.

Establish plan and request funds for tool walls (Brandon Green)

Problem: We need a establish a tool wall plan and determine where and how general use tools will be arranged and maintained after expansion.

Proposed solution here is to have two identical tool walls, one in current 104 workshop and one outside of printmaking. All tools would be mounted on pegboard wall with no toolboxes or hidden tools in drawers. Next to each tool wall would be several 3'x2' flat top utility carts with the plan that members would take tools off the wall they need, use the cart to transport tools to their work area, then return the cart to the tool wall then they are done.

A rough estimate on tool count and cost: https://docs.google.com/spreadsheets/d/16vjTxTKDNH8rK3gCICYeRLByi_GKD0XbcBOXFyVr5Ns/edit?usp=sharing

$12,500 would be needed to build out the two tool walls, includes ~$6,000 in ryobi tools, ~$1,000 for 8 carts, ~$1,200 for hand tools, ~$2,200 for initial consumables and PPE = ~$11,000, and an additional 1,500 for wall itself and unexpected overages

Solution: Vote to create board meeting agenda item to request $12,500 be allocated to logistics

Alternative: match tool walls to their usage areas. front workspace (smaller tools, zero dust generation) and rear workspace (larger tools, cutting, some grinding, unreasonably loud tools) could use same proposal, just divided differently.

Establish better criteria for storage extensions (pearce)

Problem: Extension system is currently to open to interpretation. Lets decide on some criteria for what should get an extension.

ie.

• user can not currently have items in off site

• storage spot should be clean and presentable. Not overflowing into other spots,
• should be contained in case it needs to be moved.
• storage ticket should be filled out completely and clearly. AND SIGNED

Purchase better rotary hammer for various tasks around the space (pearce) -not needed. purchased by infrastructure

Problem: Ryobi rotary hammer is wimpy and smoking. Needs larger replacement for the space to use for concrete anchors.

Solution: Purchase corded unit that will better $299+ $50 for bits https://www.homedepot.com/p/Milwaukee-1-1-8-in-SDS-Plus-Rotary-Hammer-5268-21/205334053

Add storage locations. numbered for ticket system.

misc list (pearce)

find place to toss old paint

move fire cabinet to dock door near current auto ramp

locate camera coverage needs

figure out logistics finances

find out what repeating purchases we need to pick up

get expansion committee to figure out dates so we can get storage units cleared.

figure out and designate tornado shelter rooms. get signs posted for them.

windows put into doors for halls and classrooms

stools for flex tables.

Meeting Minutes

Note that meeting is ongoing!

1930 CALL TO ORDER

ATTENDANCE
Pearce Dunlap
Danni
Erik Smith
Amelia Young
Erin Robertson
Andrew LeCody
Stanley Simmons
Luke Olson
Paul Wilson
Brandon Green
Alex Rhodes
Art Givens
Michael Bayern
Cairren Day
Mell Rhodes
Freddy Calvert
Patrick Thomson
Judy Kriehn
Nick Sainz
[Spartans T-shirt]

----
1.1	Pallet storage + Work Table Improvement Project
- AS WRITTEN: Authorize use of up to $3,200 of existing committee funds for implementation of Pallet storage + work table improvements project
- MOTION: Authorize use of up to $2000 of existing committee funds for implementation of Pallet storage + work table improvements project
  - PROPOSED: Pearce
  - SECONDED: [spontaneously moved to vote]
- VOTE
  - FOR: ~18
  - AGAINST: 0
  - ABSTAIN: 0  
- MOTION PASSED
  

1.2	Vacate Cubesmart and offsite to local pallet rack only
- AS WRITTEN: Authorize use of up to $400 of existing committee funds to rent a box truck w/ liftgate and vacate all cubesmart lockers on or after June 9th (the next off siting day), moving all current contents to 102 warehouse. Designate 2 or more pallet racks as project purgatory shelves.
Build caged walls for purg[e] shelves, and RFID system for access control to them. - this should lower the volunteer time requirements caused by offenders.
- MOTION: Authorize use of up to $400 of existing committee funds to rent a box truck w/ liftgate and vacate cubesmart lockers as much as possible on or after June 9th
  - PROPOSED: Pearce
  - SECONDED: Paul
- VOTE
  - FOR: 16
  - OPPOSED: 
  - ABSTAIN: 1
- MOTION PASSED


1.3	Decide on use for the 300 storage bins
- MOTION: Table, start a live document to develop a plan
  - PROPOSED: Freddy
  - SECONDED: Pearce
- VOTE
  - IN FAVOR: Unanimous
- MOTION TABLED


1.4	Establish plan and request funds for tool walls
- AS WRITTEN: Vote to create board meeting agenda item to request $12,500 be allocated to logistics
Alternative: match tool walls to their usage areas. front workspace (smaller tools, zero dust generation) and rear workspace (larger tools, cutting, some grinding, unreasonably loud tools) could use same proposal, just divided differently.
- MOTION: Vote to create board meeting agenda item to request $12,500 be allocated to logistics for tool walls
  - PROPOSED: Pearce 
  - SECONDED: 
- VOTE
  - FOR: 17
  - AGAINST: 1
  - ABSTAINED: 1
- MOTION PASSES  


1.5	Establish better criteria for storage extensions
- MOTION: Develop a live document to 
  - PROPOSED: Pearce
  - SECONDED: Paul
- VOTE  
  - FOR: 17
  - OPPOSED: 1
  - ABSTAINED: 1
- MOTION PASSES



1.6	Purchase better rotary hammer for various tasks around the space (pearce) -not needed. purchased by infrastructure
- AS WRITTEN: Purchase corded unit that will better $299+ $50 for bits https://www.homedepot.com/p/Milwaukee-1-1-8-in-SDS-Plus-Rotary-Hammer-5268-21/205334053
- MOTION: Allocate transfer of up to $500 to Infrastructure to split purchase of a Rotary Hammer for Official DMS projects only
  - PROPOSED: Pearce
  - SECONDED: Freddy
- VOTE  
  - FOR: 18
  - OPPOSED:
  - ABSTAINED: 1
- MOTION PASSES


1.7	misc list


2.1 Fire Cabinet
- MOTION: Dispose of fire cabinet by offering to other committees, or if no takers sell it
  - PROPOSED: Andrew
  - SECONDED: Pearce
- VOTE
  - FOR: 16
  - OPPOSED: 
  - ABSTAINED: 3
- MOTION PASSES


2.2 Stools for Flex Area
- MOTION: Propose Board Agenda Item to allocate $2000 to Logistics to purchase stools for the flex area
  - PROPOSED: Pearce
  - SECONDED: Patrick
- VOTE
  - FOR: 18
  - OPPOSED: 1
  - ABSTAINED: 1
- MOTION PASSES


21:30 MEETING ADJOURNED

Meeting Notes

1.1	Pallet storage + Work Table Improvement Project (Brandon Green)
- Brandon: Focus on 104, room for pallet storage under tables, move 4x4s to 102; proposing all Allen tables be destroyed; also want to replace 5x10 tables
- Stan: Allen tables should be disposed of
- Pearce: 5x5 more versatile, Euro size available from the likes of Dakota Hardwoods, could mix w/ large tables
- Luke: 5x10s unencumbered by donor
- Pearce: 5x10 understorage commonly abused; want numbers/slots for new under-table storage w/ tracking
- Cairren: All major work areas need a wheelchair-accessible height table
- Pearce: Should also consider allocation for stools
- Paul: [demo'd Printmaking workshop stools]
https://www.amazon.com/Learniture-Steel-Hardboard-Height-NOR-TY-538-24-4/dp/B06XFWDWTW/ref=mp_s_a_1_3?keywords=lab+stools+24&qid=1559263123&s=gateway&sprefix=lab+stool&sr=8-3
- Michael: Power can be requested from expansion if needed
- Stan: Twistlock power drops planned for from ceiling; committee areas committed, flex areas not
- Art: tentative plan to Rich Meyer


1.2	Vacate Cubesmart and offsite to local pallet rack only (Brandon Green)
- Stan: Issue w/ loading up 102 is getting in the way of electrical contractors
- Pearce: Electrical installation is being performed on a contingent/downtime basis between other jobs; would like to setup in 102 w/ pallet racks, but now inclined to setup in vacated Vector/science areas; Glassworks can move their materials into their new space; one unit pallet racks, another full of dead printers, trebuchet still in storage (auth to sell long ago), old fridge.  DMS Garage sale possible but don't want to manage the red tape; CraigsList to Talk preferred.
  - 1001 has lock, same key as 1000 + 0015
  - Offsiting - old stuff being disposed of
  - Lost + Found - donate cold weather gear (easy because abandoned property)
- Brandon: Little value to our offsite-stored items - should dispose of 
- Stan: Palletize all stuff that's placed in North Warehouse; long pallets tricky to move, for moving rack uprights - second pallet jack helps a lot
- Andrew: Purgatory shelf used to work, abandoned because no room in old location
- Paul: abuse of privileges, need tracking/automation
- Cairren: Need to make *some* exceptions
- Pearce: Not so much that we need for a meeting


1.3	Decide on use for the 300 storage bins (Brandon Green)
- Pearce: Not an extension of paid storage
- Stan: Go with original plan to rent out for 12 month periods, allow those w/ personal storage to trade in for discount on new black+yellow bins
- Pearce: "Original plan" not written down, the $100/yr plan not made explicit
- Paul: $100/yr seemingly well-defined
- Pearce: don't think paid year-at-a-time system will work for much of DMS; not that miuch more space for money + time limit; would rather expand current storage system and enforce rules, do away with exceptions
- Cairren: Storage needs have switched, members need supply storage, clay is too hard to move in and out.  Materials like clay, glass, metal too difficult to move in and out.
- Andrew: Education committee to handle storage for classes/materials - dole out some storage to Education for classes.
- Pearce: Should be up to committees to support teachers and offer storage in committees for education
- Judy: Small amounts of material stored inefficiently - bins would help to contain
- Pearce: Costco awesome about returns, but not likely - sell to members at profit, mandate clean/safe storage and make condition of extensions ... but bins are not sufficient to stor most projects
- Alex: Meet 80% of the need rather than try to accomodate everyone's needs; make bins free to use?
- Erik: Design around the bins
- Pearce: Slotting to fit racks a plan
- Paul: In my experience members want bins so as not to have to shlep tools and materials - ideal for them, I am willing to spend for the convenience
- Pearce: I too have to shlep a toolbox too!
- Art: Agree that many members bring tools ... electrical drops will be going into area where project storage presently lives, thus they need to go away in the future
- Andrew: Billing administration ... ?
- Stan: WHMCS possible, idea is to administer as automatically as possible
- Pearce: Need an actual proposal
- Michael: Larger personal storage replacing personal storage; lots of things won't fit in a bin; personal storage a problem since none are available.  Needs to be a time limit somehow
- Pearce: We're auditing bins now!
- Alex: 1 seems year too long for project storage; escalating price to encourage in-n-out
- Stan: multiple types - personal + black/yellow + existing project storage; escalating price difficult to automate; incentivize migration from personal storage
- Pearce: Committe area storage would reduce "shopping"
- Nick: Extensions?
- Pearce: This month we're making them very hard
- Andrew: Table until we have a solid plan
- Pearce: No room for racks right now; get a live document to develop a plan
- Luke: Like downtown parking, always want one spot to be free


1.4	Establish plan and request funds for tool walls (Brandon Green)
- Pearce: Logistics looks to have already acuired carts ... fewer should be procured ... 2-layer cart ... one per tool wall.  Rather than identical tool walls, smaller more basic tools for flex area, better brushless tools in 102/104 workshops.  No dust generation in 102, to be heavily-policed by everyone.
- Michael: Ryobi 12V systems ... 
- Pearce: Use existing ONE+, Good Enough(TM) for our uses


1.5	Establish better criteria for storage extensions (pearce)
- Pearce: Ambiguous criteria - presently go to meeting and/or be friends with chair; Live doc will help
- Nick: Require offsiting to get extension
- Pearce: Will make volunteering credit towards extensions; if we don't have to do so much offsiting will do working meetings instead
- Stan: In addition to logi working meetings, offer something for members that can't do the physical work
- Pearce: Agree - there's other non-intensive work that can be done; want to get a cordless phone so we can call people using DMS phone
- Erik: Email still an option?
- Stan: Kiosk has method for this, Nick used to auto-text
- Pearce: Need to not make offsiting so hard
...
- Nick: Bander...
- Stan: Hand-bander available
- Freddy: Can find bander on auction for ~$300 - see them regularly
- Paul: Suggest one-and-done extension rule.  One month or other short limit.  "Tidy" is subjective.


1.6 Extend storage ticket system to under table shelves and pallets. vertical storage organization.


1.7	Purchase better rotary hammer for various tasks around the space (pearce) -not needed. purchased by infrastructure
- Pearce: Lock up for Space purposes
- Freddy: Infra building up a tool chest also for 


1.8	misc list (pearce)
[outdoors/Pearce]
- Towing landlord has no issue with whenever it's a code compliance issue
- Trash a concern, flammabes need to be stored properly and neatly 
- non-code towing 24 hours' notice, even if vacated before 24 hours 
- Knife-throwing and other amusements cannot be stored outdoors
- Some spots on north side of building to be allotted to neighbor in separate building on north side; not presently set in stone
- Cairren: More handicapped spots
- Pearce: Talke to expansion or BoD; per Rich we are under compliance

[trash]
- Judy: Dumpster contract... ?
- Parce: Logistics responsibility
- Stan: Trash company won't pick up when it's overflowing/stacked by dumpster, thus we miss some
- Nick: Re-negotiate 
- Luke: Skip bin?
- Cairren: Empower people to clean up

[janitorial service/Pearce]
- Do walkthru/sit-down
- Re-bid / reprimand / replace person on-site
- Presently not cleaning 102

[old paint/fire cabinet/Pearce]
- Can use drying agent and dispose of
- Disposed of PAM and oven cleaner of all things
- Committees should get their own cabinet for their own specialized needs - current cabinet is unmanaged personal storage
- Freddy: give to auto - they have the most flammables to manage
- Andrew: give to committees and/or sell

[donation shelf]
- Pearce: donation shelf can be moved to fire cabinet
- Axie: Back to old spot?
- Pearce: That's laser and can't be allocated until they move
- Pearce: No CRTs, no paint, nothing with an environmental fee

[camera coverage]
- Pearce: Been asked by BoD to ID gaps
- Freddy: Infra already aware

[repeating purchases]
- Pearce: need to develop a list and if it can be delivered
- Stan: Delivery tends to be +30% vs buying yourself (Cintas)
- Freddy: Please review Cintas agreement - not in our best interest; First International (and others) just down the road for bulk distribution of cleaning items and they deliver; GP probably better than Cintas
- Pearce: Document all this to avoid beer truck theory problem

[enunciator]
- Pearce: Can't understand what's said over the speakers....
- Andrew: Sounds like an infra problem

[windows into doors]
- Pearce: To avoid smacking into people; half windows for halls, smaller windows for classrooms
- Stan: Wait until after ADA inspection
- Michael: 43" from bottom...


TO DO LIST
- Work on live docs
- Erect pallet racks in old science/vector area
- Help move tables in Common Area ... right now!