Board of Directors Meeting 20161021

This meeting will be held in Modified SRC3 format.

Time, location

19:30, Dallas Makerspace

Prior minutes

Board_of_Directors_Meeting_20160923#Minutes

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via the forums. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

New Gantry Hoist (Bryan Gangwere)

Problem: The current gantry hoist is unsuitable for all but the most basic uses. It will not span a trailer, and it's limited capacity means that it's frequently used to lift loads near it's maximum capacity. Also, it has been useless for some loads that have come through DMS, as they far exceeded it's capacity.

Solution: Allocate $3100 to purchase a new gantry hoist and accessories that will better serve DMS' needs, and sell current gantry, trolley and chain hoist (proceeds to go to automotive committee).

 1) 3 Ton Adjustable height Gantry - $2199.99
 2) 4 Ton Trolley - $379.99
 3) 3 Ton Chain Hoist - $189.99
 4) 2 Brake Winches and straps to facilitate raising and lowering the gantry - $139.96
 5) Misc hardware to attach brake winches to gantry - $190.07

Change Voting Request Process (Brooks Scharff)

Problem: Since we killed the ticketing system, there is no valid way to request voting rights at this time.

Solution: Change Rule 4.4 to "A member's application to change from Supporting Member to Regular Member must be submitted via email to [email protected] from the email address registered on their account. Rights will be effective upon processing by a member of the Billing Support team."

Dissolve Mediation Committee (Brooks Scharff)

Problem: The Mediation Committee has existed for over 3 months but has made no measurable progress.

Solution: Set the Mediation Committee to "inactive" status.

Two more printers for 3d Fab (Axeonos)

Problem: As a result of our rapid growth and the extreme popularity of the 3D printers, we currently have 4 PolyPrinters and 2 PLA/experimental printers. As great as this is, it is also limiting printers. as such the printers are printing objects that take anywhere from 20 minutes to several hours. This would be HUGELY relieved by more printers.

Members, Committees, and Dallas Makerspace as a whole rely heavily on the reliability and availability of our 3D printers, it is in our best interest at this time to purchase systems that have proven to be well built, well maintained, and well supported by PolyPrinter.

The 3D Printers are one of the biggest draws for new members. We need to be able to keep up with the demand of the printers and 3D Fabrication resources - which we currently are not able to do.

We are asking for the purchase of two 229 PolyPrinter which would also help alleviate some of the wait time; but, would also have the following additional benefits:

• Ability for members and students to print more pieces.
• Print parts to build another 3D printer
• Print multiple copies of a high demand item or time sensitive need (for a member, committee, etc...)
• Ability for members to print much more in less of a queue.

Solution: Allocate $5790.00 to 3d fab for 2 Polyprinter 229. To keep up with the high demand for time on the 3D printers, and better enable us to offer hands-on classes, the 3D Fabrication Committee is requesting additional 3D printers to be purchased.

Relevance to our tax exempt purpose: Purchasing these printers will allow us to offer access to our resources within a more reasonable time, allowing more members the opportunity to use the 3D printers to learn (and teach) new skills, and to finish their projects in a timely manner. It will also help enhance our abilities to offer more robust classes in the 3D fabrication process from beginning to end.

Reclaim Storage Room (Brooks Scharff)

Problem: What used to be the paint booth has turned into the wild west of storage. Finance is using the conference room as storage. PR has no storage space. Logistics has no storage space.

Solution: Provide the current occupants 30 days to remove their items and reclaim the back closet (the old paint booth) as secured storage for Finance, PR, and Logistics. Also allocate $100 to Infrastructure for the purpose of securing this room.

Purchase four portable welding screens (Walter Anderson)

Problem: Recently folks have been welding in the primary workshop, because the piece they needed to weld was too big to get into the metal shop. Occasionally people will need to weld on vehicles outside as well. Unshielded light from the welding process can cause flash burns and other eye injuries for the other members in the area.

Solution: Allocate $400 to metal shop to purchase four welding screens such as these

Relevance to our tax exempt purpose: Ensuring the safety of our members is vital to our continued existence...

Creation of Vintage Computer Committee (Lisa Selk on behalf of Dwight Spencer)

Problem: The proposed Vintage Computer Committee (VCC) strives to provide a STEM pilot program for learning hands on about the whole computer from hardware to software and networking. Thus passing on the knowledge and history of computing to the newest generation of "hackers', makers, and generally anyone interested in computers and the internet before the "grey beards" knowledge becomes completely lost to us all. [See more about VCC here: https://dallasmakerspace.org/wiki/Vintage_Computer_Committee].

Solution: Approve the creation of the Vintage Computer Committee (VCC); and, provide approximately 10-15 sq. ft. (5' x 2' or 5' x 3') of floor space in the "Common Room" for an area to house a desk (with a hutch or shelving) with an interactive vintage computer setup and associated educational materials.

Add members to the list of Honorarium Auditors (Erik Smith)

Problem: DMS needs more volunteers monitoring Honorarium requests.

Solution: Appoint additional members to the list of Honorarium Auditors:

• Amelia Young
• Patrick Thompson
• Walter Anderson
• Bill Gee

A plan for dealing with future copier issues (Nick Sainz)

Problem: Our copier was down for the first month we leased it and the service company performed very poorly in their actions to repair the brand new machine. What should be our recourse if this level of service happens in the future?

Solution: We should request a guarantee of service from DataFax that has stipulations for extended down times and the recourse we can expect to receive. If DataFax is unwilling to give a guarantees I would suggest we look into alternative to try and force their hand such as consumer protections laws like the DTPA texas business and commerce code chapter 17.

Relevance to DMS: We are paying for two services from DataFax, access to a copier and repair/toner for the copier. We contracted these services separately which allows for ambiguity of the level of service provided. Clearing this ambiguity up will increase the efficiency and lessen the difficulty of future repairs.

New Business

Appoint Committee Chairs (Brooks Scharff)

Problem: We need to appoint Committee Chairs.

Solution: Appoint as follows:

Committee	Proposed Chairperson
Finance	Ken Purcell
Infrastructure	Brooks Scharff
Logistics	Erik Smith
3D Fab	Erin Robertson
Digital Media	Mike Cole
Creative Arts	Nicole Franczvai
VECTOR	Chuck Baber
Hatcher's Armory	Nick Sainz
Science	Eric Brunner
Electronics	Art Givens
Civic Hacking	Stephen Wylie
Fired Arts	Beth Appleton
Metal Shop	Chuck Graf
Laser	Patrick Thompson
Classroom	Bill Gee
Machine shop	Bryan Gangwere
Blacksmithing	John Haskins

Purchase new items for Fired Arts (Beth Appleton)

Purchase items to improve short-term storage as required by Ceramics, and provide better access to storage already in place. Additional shelves for current shelving unit. This will assist those using Fired Arts as a production facility with short-term storage, and open up room for more usage. Clay trap for drain This will make it easier for people to keep the area clean. Better steps/ladderWe will be able to make use of the upper levels of our existing storage. Cabinet for Stained GlassWe are looking for a cabinet with more shelves that is suitable for the stained glass equipment. At first guess, this will be less than $800. Better costing will be provided at the meeting.RTOTEP: Make Fired Arts more accessible.

Misuse and Abuse Rule (Luke Olson)

Problem: Members can potentially consume things or otherwise incur costs that greatly exceed their membership dues. This exposes the organization to losses without a means to recoup anything.

Solution: Create a rule that would allow the organization to bill members for costs incurred that are greater than the membership dues paid.

Help Launch Our Space Shuttle (Amelia Young)

Problem: The Space Shuttle is currently dangerous to drive. It intermittently starts, it had to be jumped by the side of the road when transported to the space, and there is no way to signal if someone wants to turn.

Solution: We would like $2000 to make the Space Shuttle safe and functional. We need to replace a tire, the blinker, a window, potentially brake lines, and the brake master cylinder. We also need fluids to flush systems, including brake fluid and oil.

Purpose: The Space Shuttle is a large bus that was donated to DMS by a member of The Lab. It provides an opportunity to participate in outreach to communities and populations who may not otherwise be able to access Dallas Makerspace. If the plan to restore it fails, the parts currently in the Space Shuttle are worth enough to offset the cost of the investment. This supports our educational mission through accessibility and also fiscal responsibility. Additionally, the process of working on the Space Shuttle supports our educational mission by providing a unique project for members to build automotive repair skills.

Appoint Procurement Officers (Nicole Franczvai, Walter Anderson, Eric Brunner)

Problem: Additional Procurement Officers are required to make purchases on behalf of DMS

Solution: Appoint the folloing members as Procurement Officers:

• David Kessinger
• Art Givens
• Kobin Caddick

Acquire Equipment Crane (Bryan Gangwere)

Problem: Several pieces of equipment in the machine shop are too heavy for many members to lift, and some are so heavy as to be dangerous. This ranges from the machine vises at around 70# to the cross slide rotary table at 250#. Manually lifting and carrying these pieces of equipment risk injury to the equipment itself, and more importantly, injury to members.

Solution: Allocate $1810.43 to purchase a portable equipment crane and ballast to lift and move heavy equipment.

 1) Sky Hook portable crane - $1728.70
 2) 4x8 Sheet of Plywood for Ballast box - $39.98
 3) 13 50# Bags of Sand - $48.75

Update Events and Honorarium Rules (John Lindsay)

Problem: There have been some recent changes to the event and honorarium rules. There are questions of ambiguity in the rules and inconsistent application of the rules. This had lead to parties questioning why a class was rejected or cancelled or why honorarium was denied.

Solution: Add the following to the Rules and Policies, Section 6 (Events), at the end of Paragraph 10:

The person cancelling or modifying the class shall provide their name and specific reason for the cancellation or modification to the person submitting the class.

Add the following to Rules and Policies, Section 6.1 (Honorariums), at the end of Paragraph 4:

The person pulling the class shall provide their name and specific reason for pulling the class to the person submitting the class.

Minutes

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DRAFT MINUTES
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DALLAS MAKER SPACE BOARD OF DIRECTOR'S MEETING : OCTOBER 21, 2016

19:34 meeting called to order

IN ATTENDANCE
 - Ken Purcell
 - Alex Rhodes
 - Robert Davidson
 - Luke Olson
 - Erik Smith

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TREASURER'S REPORT
====
We do no have a financial statement at this time.

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PROPOSED SPENDING (AS OF 10/21/2016 14:30)
====

CONSENT AGENDA
 New Gantry Hoist	$3,100
 Two New Polyprinters	$5,790
 Reclaim Storage Rooom	$100
 Welding Screens	$400
 --------------------	-------
 TOTAL CONSENT AGENDA	$9,390

NEW BUSINESS
 Fired Arts Storage     $800
 Launch Space Shuttle   $2,000
 Equipment Crane        $1,810	
 ------------------     -------
 TOTAL NEW BUSINESS     $4,610

TOTAL FOR OCTOBER       $14,000

====
PREVIOUS MINUTES
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Passed via unanimous consent

====
CONSENT AGENDA ITEMS PASSED VIA UNANIMOUS CONSENT
====

4.3 Dissolve Mediation Committee (Brooks Scharff)
 - AS WRITTEN: "Set the Mediation Committee to inactive status."
 
4.8 Add members to the list of Honorarium Auditors (Erik Smith)
 - AS WRITTEN: "Appoint additional members to the list of Honorarium Auditors:
Amelia Young
Patrick Thompson
Walter Anderson
Bill Gee"

====
CONSENT AGENDA
====

4.1 New Gantry Hoist (Bryan Gangwere)
 - AS WRITTEN: "Allocate $3100 to purchase a new gantry hoist and accessories 
 that will better serve DMS' needs, and sell current gantry, trolley and chain 
 hoist (proceeds to go to automotive committee)."
 - DISCUSSION
   - Bryan: Present hoist neither rated for sufficient capacity nor large enough
 - MOTION: "Allocate $3100 to Machine Shop for the purpose of obtaining 
 a new gantry hoist and accessories"
   - PROPOSED BY: Alex Rhodes
   - SECONDED BY: Robert Davidson
   - VOTE: Passed via unanimous consent

4.2 Voting Request Process (Brooks Scharff)
 - AS WRITTEN: "Change Rule 4.4 to 
 'A member's application to change from Supporting Member to Regular Member must 
 be submitted via email to [email protected] from the email address 
 registered on their account. Rights will be effective upon processing by a 
 member of the Billing Support team.'"
 - DISCUSSION
   - Luke: Concerns with "upon processing" language
 - MOTION: "Change Rule 4.3 to 
 'A member's application to change from Supporting Member to Regular Member must 
 be submitted via email to [email protected] from the email address 
 registered on their account.  Rights will be effective upon receipt of the 
 e-mail.'"
   - PROPOSED BY: Erik Smith
   - SECONDED BY: Robert Davidson
   - VOTE: Passed via unanimous consent


4.4 Two more printers for 3d Fab (Axeonos)
 - AS WRITTEN: "Allocate $5790.00 to 3d fab for 2 Polyprinter 229. To keep up 
 with the high demand for time on the 3D printers, and better enable us to offer
 hands-on classes, the 3D Fabrication Committee is requesting additional 3D 
 printers to be purchased."
 - DISCUSSION
   - Axy: Implemented proxy system to allow transfer of "must stay onsite" to 
   another party
   - Bryan: Proxy alleviates requirement to remain onsite, enables long prints
 - MOTION: "Allocate $4000 to 3D fab for the purpose of obtaining additional 
 Polyprinter(s) and accessories."
   - PROPOSED BY: Luke Olson
   - SECONDED BY: Alex Rhodes
   - VOTE: Passed via unanimous consent
 
4.5 Reclaim Storage Room (Brooks Scharff)
 - AS WRITTEN: "Provide the current occupants 30 days to remove their items and 
 reclaim the back closet (the old paint booth) as secured storage for Finance, 
 PR, and Logistics. Also allocate $100 to Infrastructure for the purpose of 
 securing this room."
 - DISCUSSION
   - Alex: Issues with space grab w/o getting buy-in from other committees
   - Robert: prefer wait a month ans allow Foundry to manage with their storage 
   request
   - Beth: Al foundry stored there and glass bead gear, consuming half of the 
   wall space
 - MOTION: [No motion]

 
4.6 Purchase four portable welding screens (Walter Anderson)
 - AS WRITTEN: "Allocate $400 to metal shop to purchase four welding screens 
 such as these (ULine  H-4610 or  H-5179)"
 - DISCUSSION
   - Chuck: No room in metal shop; need to be stored elsewhere
   - Erik: Saw Brandon using a welding screen recently
   - Brandon: Already purchased two screens without frames
 - MOTION: [No motion]

 
4.7 Creation of Vintage Computer Committee (Lisa Selk on behalf of Dwight 
Spencer)
 - AS WRITTEN: "Approve the creation of the Vintage Computer Committee (VCC); 
 and, provide approximately 10-15 sq. ft. (5' x 2' or 5' x 3') of floor space in
 the "Common Room" for an area to house a desk (with a hutch or shelving) with 
 an interactive vintage computer setup and associated educational materials."
 - DISCUSSION
   - Dwight: One static, one rotating system.  Bi-weekly events.  STEM focus.  
   Emulation of other systems.  BBS emulation.  Archiving old material to 
   preserve.  Video interviews w/ computer engineers who worked on contemporary
   machines.  Want to try to get grant money for STEM.
    - SIG under VECTOR is not complimentary w/ VECTOR's entertainment
   focus.
    - SIG under Digital media not complimentary w/ their focus on modern A/V and 
	graphics.
   - Robert: Budget requested?  [Dwight: no]
   - Robert: Aesthetics?  [Dwight: presentable, securable hutch/desk/display]
   - Alex: Success conditions?  Failure conditions?  Predicted usage?  
     - Lisa: 6 people interested right now.
	 - Dwight: Rotation, hosted/planned events, senses some nostalgia
   - Luke: Feels like validation of a hobby.  [Dwight: focus on software aspect 
   more than hardware]
 - MOTION: AS WRITTEN
   - PROPOSED BY: Luke Olson
   - SECONDED BY: Alex Rhodes
   - VOTE: Passed with 4 in favor, Erik Smith abstaining

20:20 break

20:33 meeting resumes

4.9 A plan for dealing with future copier issues (Nick Sainz) PULL
 - AS WRITTEN "We should request a guarantee of service from DataFax that has 
 stipulations for extended down times and the recourse we can expect to receive.
 If DataFax is unwilling to give a guarantees I would suggest we look into 
 alternative to try and force their hand such as consumer protections laws like 
 the DTPA texas business and commerce code chapter 17."
 - DISCUSSION
   - Nick: Want to modify lease retroactively w/ formula for SLA / compensation.  
   Arranged for loaner that then never happened.
   - Amelia: What documentation do we have that this is deceptive and/or breach 
   of contract?  Possible that we broke it in our attempts to remedy.
   - Robert: spoke to company and made provisional arrangements for loaner unit, 
   but they remedied it next visit thus did not install loaner.
   - Luke: Uptime / performance is not a standard feature of these agreements 
   with any servicing company; litigation seems to be the next remedy should it 
   go south next time.  4/24-hour SLAs are commonplace, we saw <24 hours.
   - Alex: SLA's typically involve response time; we're small fish and we are 
   unlikely to be able to negotiate
 - MOTION: [No motion]

 
====
NEW BUSINESS
====

5.1 Appoint Committee Chairs (Brooks Scharff)
 - AS WRITTEN: "Appoint as follows:
*Finance: Ken Purcell
*Infrastructure: Brooks Scharff
*Logistics: Erik Smith
*3D Fab	Erin: Robertson
*Digital Media: Mike Cole
*Creative Arts: Nicole Franczvai
*VECTOR: Chuck Baber
*Hatcher's Armory: Nick Sainz
*Science: Eric Brunner
*Electronics: Art Givens
*Civic Hacking: Stephen Wylie
*Fired Arts: Beth Appleton
*Metal Shop: Chuck Graf
*Laser: Patrick Thompson
*Classroom: Bill Gee
*Machine shop: Bryan Gangwere
*Blacksmithing: John Haskins"
 - DISCUSSION
   - Erik Smith: Abstaining because I am presently Logistics chair
   - Ken Purcell: Abstaining because I am presently Finance chair
   - Luke: no confirm from RC, can modify w/ emergency BOD meeting if necessary
 - MOTION: "Appoint committee chairs as follows:
*Finance: Ken Purcell
*Infrastructure: Brooks Scharff
*Logistics: Erik Smith
*3D Fab: Erin Robertson
*Digital Media: Mike Cole
*Creative Arts: Nicole Franczvai
*VECTOR: Chuck Baber
*Hatcher's Armory: Nick Sainz
*Science: Eric Brunner
*Electronics: Art Givens
*Civic Hacking: Stephen Wylie
*Fired Arts: Beth Appleton
*Metal Shop: Chuck Graf
*Laser: Patrick Thompson
*Classroom: Bill Gee
*Machine shop: Bryan Gangwere
*Blacksmithing: John Haskins
*Public Relations: Luis Ruvalcaba
*Woodshop: Andew Zalakat
*RC: Harold Asbridge
*Automotive: Brandon Green
*Jewelry: Joseph Lahud
*Vintage Computing: Dwight Spencer"
   - PROPOSED BY: Luke Olson
   - SECONDED BY: Alex Rhodes
   - VOTE: Passed with 3 in favor, Erik Smith and Ken Purcell abstaining

5.2 Purchase new items for Fired Arts (Beth Appleton)
 - AS WRITTEN: "Allocate $800 to Fired Arts to purchase storage units"
 - DISCUSSION
   - Beth: Estimate $200 for shelves, $250 for clay trap, $160 for a ladder, no 
   estimate for stained glass shelf.  Do not want open shelving to protect from 
   metal shavings.  Clay trap needs to go in janitor closet sink.
   - Robert: OSB shelves leaving?  [Beth: they are still functional]
   - Robert: Would like to open up that space
   - Luke: No room for 6 more shelves in that space  [Beth: baker's shelves to 
   sub-divide existing space]
   - Alex: existing shelving is ... improvised
 - MOTION: "Allocate $1000 to Fired Arts for the purpose of obtaining shelving 
 and other storage to better organize the space"
   - PROPOSED BY: Alex
   - SECONDED BY: Luke
   - VOTE: Passed with 3 in favor, Luke Olson opposed, Erik Smith abstains
 
5.3 Misuse and Abuse Rule (Luke Olson)
 - AS WRITTEN: "Create a rule that would allow the organization to bill members 
 for costs incurred that are greater than the membership dues paid."
 - DISCUSSION
   - Luke: Had multiple member ask if they can print thousands of pages on the 
   copier; numerous other ways that members can drain DMS finances.  Want to 
   head this off; could just do it for copier.
   - Amelia: Other issues have come up in CA.  [Alex: rules for value recovery]
   - Bryan: Saw someone using Festool to sand down a pallet.
   - Chuck Graff: Timer likely to be installed on welders, removal of 
   consumables due to cost
   - Alex: Idea of DMS is for almost everything to be available for members to 
   use in order to complete their project
   - Mike Cole: So long as people *can* pay for the materials, don't see an 
   issue; will always be an issue of "did they pay?"
   - Luke: Concern is about large-scale abuse rather than minor excess
   - Mike Cole: Rules currently indicate that breaking something is OK
   - Chuck Graff: Statement to membership that you are expected to be 
   responsible in use of resources, and can be censured by board?
   - Luke: Willing to present it to the membership.
 - MOTION: "DMS may invoice members for incurring costs to DMS significantly in 
 excess of their monthly dues.  Determination of excess to be submitted by 
 Committee Chairs and the member billed by resolution of the Board."
   - PROPOSED BY: Erik
   - SECONDED BY: Luke
   - VOTE: Passed with 4 in favor, Alex Rhodes abstains
 
5.4 Help Launch Our Space Shuttle (Amelia Young)
 - AS WRITTEN: "We would like $2000 to make the Space Shuttle safe and 
 functional. We need to replace a tire, the blinker, a window, potentially brake
 lines, and the brake master cylinder. We also need fluids to flush systems, 
 including brake fluid and oil."
 - DISCUSSION
   - Amelia: Can sell bus for more than the allocation if needed.  Have fixed 
   numerous issues.
   - Chuck Graff: Fine with a bus to represent bus; want to see ownership of the
   project lest we be talking of how to dispose of it in 6 months.  OK with 
   spending money to sell; need to see a plan and a budget by next meeting.  
   Proposed $2000 reasonable estimate on parts to fix.
   - Alex: Once operable, can look at what it takes to make it functional for 
   our needs.  Want to then seek sponsorship.  Bus is currently outside of our 
   present program.
   - Nick: Want to see full-fledged plan prior to allocating money.
   - Alex: No sponsorship, no money for aesthetics, internal restructuring.
   - Amelia: $2000 is to get critical mechanical issues resolved and make it 
   minimally operable/sale-able.  See this is as way to get entire space working
   together on something.
   - Art: Plan for insurance.  [Alex: $1700]
   - Erik: Assessment?  [Luke: Badly rusted.  Engine/transmission good.  Brakes 
   are sketchy.  Tail drop axle does not work.  Window broken in back.]
   - Alex: Talk to Michael Lath to assess.
   - Robert: Committee to run?  [PR has fronted ~$150 so far for fluids, minor 
   parts]
   - Erik: Crowdfunding?  [leadballoon.  Luke: Save for when it is operable.]
   - Luke: Odds ~40% on keeping bus, might build member momentum towards 
   ultimate end of a Space Shuttle
   - Alex: Want to do a sponsorship package.
 - MOTION: "Allocate $2000 to PR committee for the purpose of repairing the 
 shuttle bus."
   - PROPOSED BY: Erik Smith
   - SECONDED BY: Robert Davidson
   - VOTE: Passed via unanimous consent
 
5.5 Appoint Procurement Officers (Nicole Franczvai, Walter Anderson, Eric 
Brunner)
 - AS WRITTEN: "Appoint the following members as Procurement Officers:
* David Kessinger
* Art Givens
* Kobin Caddick"
 - DISCUSSION
   - Alex: Do not know Kobin Caddick
   - Eric: Kobin is a member for a year, to be seeking equipment.  Ebony is not 
   well suited to this function.
   - Luke: If Ebony is not often doing procurement, perhaps swap?
 - MOTION: "Appoint the following members as Procurement Officers:
* David Kessinger
* Art Givens
* Kobin Caddick

Remove the following Procurement Officers
* Ebony Jackson
* Benjamin Groves
* Pearce Dunlap
* Lance Preston
* Andrew LeCody"
   - PROPOSED BY: Erik Smith
   - SECONDED BY: Alex Rhodes
   - VOTE: Passed via unanimous consent
 
5.6 Acquire Equipment Crane (Bryan Gangwere)
 - AS WRITTEN: "Allocate $1810.43 to purchase a portable equipment crane and 
 ballast to lift and move heavy equipment."
 - DISCUSSION
   - Bryan: Safety issue; useful throughout the space.
   - Luke: Next month...
 - MOTION: [No motion]
 
5.7 Update Events and Honorarium Rules (John Lindsay)
 - AS WRITTEN: "Add the following to the Rules and Policies, Section 6 (Events),
 at the end of Paragraph 10:
'The person cancelling or modifying the class shall provide their name and 
specific reason for the cancellation or modification to the person submitting 
the class.'
Add the following to Rules and Policies, Section 6.1 (Honorariums), at the end 
of Paragraph 4:
'The person pulling the class shall provide their name and specific reason for 
pulling the class to the person submitting the class.'"
 - DISCUSSION
   - Chuck Graff: Request is to require notification
   - Luke: In favor of keeping denials anonymous to protect reviewers from 
   aggravated instructors; reach out to the admins / approvers; escalation 
   path is informal - admin@dms if nothing else
   - Bryan: DMS is under no obligation to approve events
   - Luke: Talk trouble ticket section
   - Chuck Graff: Don't use Talk cause of the trolls
   - Raymond: Need policies & procedures posted somewhere
   - Amelia: Willing to be a point person for communication...
   - Alex: Can add messaging to calendar on deny/cancel; not a work order item 
   w/ calendar to implement
 - MOTION: [No motion]

22:33 Meeting Adjourned

NEXT MEETING: 18 NOVEMBER 2016, 19:30, Dallas Makerspace

Action Items

• [X] Allocate $3100 to Machine Shop for the purpose of obtaining a new gantry hoist and accessories
• [ ] Change Rule 4.3
• [X] Allocate $4000 to 3D fab for the purpose of obtaining additional Polyprinter(s) and accessories
• [X] Allocate $1000 to Fired Arts for the purpose of obtaining shelving and other storage to better organize the space
• [X] Allocate $2000 to PR committee for the purpose of repairing the shuttle bus.

QBO - Journal Entry - BOD1000