Board of Directors Meeting 20160923

This meeting will be held in Modified SRC3 format.

Time, location

19:30, Dallas Makerspace

Prior minutes

Board_of_Directors_Meeting_20160828#Minutes

Consent Agenda

Cameras for Classrooms (Brooks Scharff & Stan Simmons)

Problem: There have been several instances of theft and vandalism in the classrooms, and the Classroom committee has requested cameras be installed in each of the three classrooms (reference ticket R-000276). This was previously passed during the 2/16/2016 BoD meeting, but before they got installed the new Classroom Chair (who had a philosophical distaste for cameras) directed Infrastructure to install them elsewhere.

Solution: Allocate $600 to Infrastructure for the purchase and installation of three security cameras, one for each classroom.

Relevance: Operational cost to prevent theft and vandalism.

Double-wide for 3d Fab (Axeonos)

Problem: As a result of our rapid growth and the extreme popularity of the 3D printers, we currently have 4 PolyPrinters and 2 PLA/experimental printers. As great as this is, it is also limiting to a bed size of just 9x9x9. as such the printers are printing objects that take anywhere from 20 minutes to several hours. This would be HUGELY relieved by a 508 "double wide" printer which is 9x9x20.

Members, Committees, and Dallas Makerspace as a whole rely heavily on the reliability and availability of our 3D printers, it is in our best interest at this time to purchase systems that have proven to be well built, well maintained, and well supported by PolyPrinter.

The 3D Printers are one of the biggest draws for new members. We need to be able to keep up with the demand of the printers and 3D Fabrication resources - which we currently are not able to do.

We are asking for the purchase of one 508 PolyPrinter (aka: "double-wide") which would also help alleviate some of the wait time; but, would also have the following additional benefits:

• Ability for members and students to print 'in bulk'.
• Print parts to build another 3D printer
• Print multiple copies of a high demand item or time sensitive need (for a member, committee, etc...)
• Ability for members to print much larger items for cosplay, tools, etc. This is especially relevant given the large community of cosplayers within our membership.

Solution: Allocate $4,995.00 to 3d fab for a Polyprinter 508. To keep up with the high demand for time on the 3D printers, and better enable us to offer hands-on classes, the 3D Fabrication Committee is requesting an additional 3D printer to be purchased. We have discussed this in detail at a committee meeting; and, have determined that purchasing one 508 PolyPrinter would offer the best benefit for Dallas Makerspace at this time.

Relevance to our tax exempt purpose: Purchasing this printer will allow us to offer access to our resources within a more reasonable time, allowing more members the opportunity to use the 3D printers to learn (and teach) new skills, and to finish their projects in a timely manner. It will also help enhance our abilities to offer more robust classes in the 3D fabrication process from beginning to end.

Redux 2: Re-framing the opportunities of the storage space for a Creative Arts Annex "White Room" (Nicole Franczvai)

Problem: White room/clean room is a term used in art - referred to as a place where things are kept clean for framing, finishing and proofing for shows. I would like to create a small clean area in the current under utilized storage room for a clean space for our printing/digital needs. This is an extension of my ask last month. After the last board meeting I was asked to speak to Classrooms about my plan for the annex (done) and come up with contractor bids for the wall that would be needed to divide up the space. While I'm awaiting the contractor bids I do believe I can better state my case and prove to the board that this space would be used to better enhance member experiences both in the Creative Arts room - and opening up other options for people seeking to work on printed/digital pieces at DMS. Yes, I have another powerpoint, I'm prepared to answer questions and I want the talk to be rational to the logic given. Let's not derail thinking and keep open to our options. Also note: I'm not going to give up.

Solution: Allow Creative Arts to use the current storage space in the interactive classroom. Allot a $2000 amount to be divided between gallery wall, floor construction, new camera installation. Put two desks from the creative arts room, the mat cutter and potentially the glass cutter (wall mounted) - in the "new" room. Build movable gallery walls as a legal substitute for a 30foot insanely designed and price prohibitive solution. The objects (let's not call them wall) have been used for solutions in galleries for years and provide a delineation of space but remain movable (with effort) if need be. An example of a movable gallery wall is available for viewing in my power point.

Relevance: Create additional space for printer, digital needs, allow for more multi purpose table use in the CA room.

Confirm Eric Brunner, PhD as new Chair of Science Committee ( David Ratcliff )

Problem: Science Committee election of 2016/Sept/07 resulted in Eric Brunner, PhD designated as new committee chair.

Solution: Confirm and recognize Dr. Brunner as new Science Chair with all associated rights and responsibilities.

Pay off the Multicam Loan (Robert Davidson)

Problem: I am looking to clean up the accounts that DMS maintains. I would like to just pay off the loan and close down all BBVA accounts.

Solution: Pay off the loan that stands at approx 11K, There is currently 3K in the the BBVA account and would need to move 8K from the general fund.

Update Donations rules (Erik Smith)

Problem: A general resolution was passed at the prior board meeting regarding the purpose of the Donation Shelf, which had no alterations to the rules. The rules themselves are also somewhat out of date and should be made current.

Solution: Update Rules & Policies, Section 11 Donations to read as follows:

Donations to DMS

1. Donations of useful tools, materials, or other items to DMS
   1. Must be explicitly accepted by the committee in whose area the items are to be stored or used
   2. The Treasurer may reject certain donations if the administrative, financial, or tax burdens are deemed unreasonable
   3. Donations not explicitly accepted by a committee will not be accepted by DMS; if the donor delivers them to DMS without explicit acceptance they will be disposed of as Logistics sees fit
2. Donations to a project are only spent on that project and are spent prior to any DMS allocated resources to the same project
   1. If the project is deemed unsuccessful, all remaining funds will be returned to the source
   2. Allocated money will be returned to the source fund, if more overages remain the money will be returned to the contributor in proportion to their donation
   3. If the project is deemed successful, accomplishing the stated goal, any unspent allocations will be returned to the committee fund in charge of the project, unspent donations will be returned the contributors according to the proportion of the donation
3. Donations of motor vehicles must have written approval of 3 board members

Donation Shelf

1. A donation shelf will be made available for members to give to and take items from
2. Items placed on the donation shelf
   1. Are not considered donations to DMS; as such no receipts or acknowledgement will be provided
   2. Are considered to be available for members to claim once placed on the shelf
3. The following items are not accepted:
   1. CRT monitors or televisions
   2. Paint
   3. Hazardous substances
   4. Items that cannot be placed in the dumpster
   5. Items that do not fit on the Donation Shelf
   6. Used automotive parts
4. Claiming items from the shelf
   1. Items removed from the donation shelf become the property of the member removing them, effective once the item has been removed from the shelf
   2. Items left on the shelf cannot be claimed regardless of verbal claims made, labels placed on items, or any other action other than removal from the shelf and its general vicinity
5. The donation shelf shall be maintained by Logistics, which may implement additional processes in the interest of safety and orderly operation of the donation shelf

New Business

Steam Cleaner for Logistics (Robert Davidson)

Problem: The floors are getting dirty and they need cleaned more than once a year for open house.

Solution: Purchase a Rug Doctor Mighty Pro X3 with Upholstery/stair tool for approx $400 https://www.amazon.com/Rug-Doctor-Mighty-Pro-Pack/dp/B008O6Y1H0

Relevance to our tax exempt purpose: Keeping the place clean is a requirement of doing businesses.

Adobe Licenses for DM and CA (Alex Rhodes)

Problem: Licenses ran out on 1 CA computer and one DM computer.

Solution: Purchase 2 more licenses of Adobe CC and allocate the appropriate yearly amount to Infrastructure (last BoD meeting, Adobe licensing was put under Infrastructure).

Relevance to our tax exempt purpose: Creative Arts and Digital Media a learning area within Dallas Makerspace.

Creative Arts Be Growin Like a Weed (Nicole Franczvai)

Problem: Over the course of the last year and a half the efforts of the Creative Arts has proven to be effective and greatly diversify the range of opportunities found within Dallas Makerspace. We have grown the program with two infusions from the board (Art One Point Oh and Art Two Point Oh and soon to be considered Art Two Point Five) on our $200 a month allotment. With our consumable needs growing with the diversity of the offerings we are finding it harder to stretch our collective dollars. While we are well funded (I'm not complaining) an increase in monthly funding would allow us to invest in all of our growing areas.

Solution: Increase Creative Arts Monthly Allotment from $200 a month to $350-$450 {as determined in the meeting} a month for the management and balance of consumables.

Relevance to our tax exempt purpose: Creative Arts is a substantial learning area within Dallas Makerspace. It also sources and provides many consumables for members (with or without donation) this increase will allow us to balance our way financially so we can maintain consumables and also manage to buy additional tools for members.

Update Events rules(Erik Smith)

Problem: Our policy on Events does not clearly define what constitutes a valid event. This had lead to the scheduling of DMS resources for what appear to be events that do not benefit DMS nor the larger community that we serve.

Solution: Add the following to Rules and Policies, Section 6 Events:

10. Honorarium Auditors may cancel or modify scheduled Classes or Events that are not in keeping with the DMS mission, are deemed inappropriate for DMS, are deemed not to be actual Classes/Events, represent an abuse of the calendar system, or represent an inefficient use of DMS resources

Tables for the galley (Patrick Thompson)

Problem: The tabletops in the galley are chipping, fading, and have ran their course.

Solution: Allot $400 to logistics, for 2 new tables.

Relevance to our tax exempt purpose: Keeping a clean makes a good impression for tours, and will encourage people to take better care of the new tables.

Pan/Tilt Camera for OpenCast Classroom recording implementation (Digital Media Jay Johnson)

Problem: The OpenCast Classroom recording proof of concept has previously been successfully produced with bare minimum infrastructure which included the use of an NTSC camera from over 40 feet away to perform the recording. Production implementation of OpenCast has received funding in the recent past, and now lack the Pan/Tilt HD recording camera and cabling.

Solution: Allocate $1000 from the general fund to Digital Media for the purchase of the Pan/Till HD recording camera and associated cabling. Installation, configuration, and support will be provided by Digital Media committee. The purchase is intended to go through Amazon.com . A high quality, near-industrial use, camera that can interface with the OpenCast infrastructure is needed, and the suggestion is to purchase Logitech Logitech PTZ Pro Camera - USB HD 1080p PTZ Video Camera(960-001021).

Relevance: Pan/Tilt HD recording camera is needed to bring the OpenCast Classroom recording infrastructure to production version and the elimination of using an NTSC camera.

Projector for Classroom (Robert Davidson)

Problem: The classroom projector is dim and not bright enough to keep the lights on.

Solution: Purchase a new projector and asociated components for approx 7K that will goto the classroom committee for the purchase.

Relevance: A brighter projector allows for more effective teaching by increasing the range people can see the screen.

Interim Classroom Chair (Robert Davidson)

Problem: Our committee chair is currently not available to perform his duties. Replace him with Alex Rhodes as the interim Chair.

Solution: Appoint interim chair to Alex Rhodes of classroom

Minutes

-------------
DRAFT MINUTES
-------------


Dallas Makerspace Board of Director's Board Meeting September 23, 2016


MEETING CALLED TO ORDER 19:31


In Attendance:
 - Robert Davidson
 - Ken Purcell 
 - Luke Olson
 - Erik Smith
 - Alex Rhodes

 
 Previous Meetings’ Minutes
 - Approved without objection

FINANCIAL STATEMENT:
 - Financial statements are still lagging
 - Approximately $10,000 available for discretionary spending


*** THE FOLLOWING CONSENT AGENDA PASSED WITH UNANIMOUS CONSENT***


4.4 Confirm Eric Brunner, PhD as new Chair of Science Committee ( David Ratcliff
 )
- PROPOSAL AS WRITTEN: "Confirm and recognize Dr. Brunner as new Science Chair 
 with all associated rights and responsibilities."
 

*** THE FOLLOWING CONSENT AGENDA ITEMS WERE PULLED FOR DISCUSSION ***


4.2 Double-wide for 3d Fab (Axeonos)
- PROPOSAL AS WRITTEN: "Allocate $4,995.00 to 3d fab for a Polyprinter 508. To 
keep up with the high demand for time on the 3D printers, and better enable us 
to offer hands-on classes, the 3D Fabrication Committee is requesting an 
additional 3D printer to be purchased. We have discussed this in detail at a 
committee meeting; and, have determined that purchasing one 508 PolyPrinter 
would offer the best benefit for Dallas Makerspace at this time."
- DISCUSSION
  - Robert: Issues with utilization as-is, long prints happen regularly
  - Alex: Prefer to fund one or more regular Polyprinters
- MOTION: [No action taken, motion fails]


4.3 Redux 2: Re-framing the opportunities of the storage space for a Creative 
Arts Annex "White Room" (Nicole Franczvai)
- PROPOSAL AS WRITTEN: "Allow Creative Arts to use the current storage space in 
 the  interactive classroom. Allot a $2000 amount to be divided between gallery 
 wall,  floor construction, new camera installation. Put two desks from the 
 creative  arts room, the mat cutter and potentially the glassU cutter (wall 
 mounted) - in  the "new" room. Build movable gallery walls as a legal 
 substitute for a 30foot  insanely designed and price prohibitive solution. The 
 objects (let's not call  them wall) have been used for solutions in galleries 
 for years and provide a  delineation of space but remain movable (with effort) 
 if need be. An example of  a movable gallery wall is available for viewing in 
 my power point."
- DISCUSSION
  - Luke: Put down tape to block off the area and see how it works
  - Robert: Install a book shelf across the gap
  - Chuck Graff: Years of experience installing / designing sprinklers, no 
    issues with sprinklers as they are if we install a wall/partition
  - Erik: Not specific enough
- MOTION: "Re-assign the Interactive Room cubby to Creative Arts. Allocate $1000
 to Creative Arts for the purpose of building an annex in the Interactive Room 
 cubby."
  - PROPOSED: Robert Davidson
  - SECONDED: Erik Smith
  - 4 in favor, Luke Olson opposed, motion passes


4.5 Pay off the Multicam Loan (Robert Davidson)
-PROPOSAL AS WRITTEN: "Pay off the loan that stands at approx 11K, There is 
currently 3K in the the BBVA account and would need to move 8K from the general 
fund."
- DISCUSSION
  - Robert Davidson: clean up accounting.  Take money from savings to pay off 
    loan.  Allocate additional money towards savings in exchange.  BBVA is a 
    serious nuisance to deal with.
  - Erik Smith: Concerned about depleting savings
  - Robert Davidson: $49,243 in savings accounts
- MOTION: "Pay off the MultiCam loan (approximately $11,000) utilizing savings 
account funds (to be determined by Finance).  Allocate an additional $11,000 
to savings over the next 12 months, using a means to be determined by Finance."
  - PROPOSED: Robert Davidson
  - SECONDED: Alex Rhodes
  - Motion passes unanimously


4.6 Update Donations rules (Erik Smith)
-PROPOSAL AS WRITTEN: "Update Rules & Policies, Section 11 Donations to read as 
follows:
Donations to DMS
1. Donations of useful tools, materials, or other items to DMS
  1. Must be explicitly accepted by the committee in whose area the items are to
  be  stored or used
  2. The Treasurer may reject certain donations if the administrative, 
  financial, or tax burdens are deemed unreasonable
  3. Donations not explicitly accepted by a committee will not be accepted by 
  DMS; if the donor delivers them to DMS without explicit acceptance they will 
  be disposed of as Logistics sees fit
2. Donations to a project are only spent on that project and are spent prior to 
any DMS allocated resources to the same project
  1. If the project is deemed unsuccessful, all remaining funds will be returned 
  to the source
  2. Allocated money will be returned to the source fund, if more overages 
  remain the money will be returned to the contributor in proportion to their 
  donation
  3. If the project is deemed successful, accomplishing the stated goal, any 
  unspent allocations will be returned to the committee fund in charge of the 
  project, unspent donations will be returned the contributors according to the 
  proportion of the donation
3 .Donations of motor vehicles must have written approval of 3 board members
Donation Shelf
1. A donation shelf will be made available for members to give to and take items
 from
2. Items placed on the donation shelf
  1. Are not considered donations to DMS; as such no receipts or acknowledgement
  will be provided
  2. Are considered to be available for members to claim once placed on the 
  shelf
3. The following items are not accepted:
  1. CRT monitors or televisions
  2. Paint
  3. Hazardous substances
  4. Items that cannot be placed in the dumpster
  5. Items that do not fit on the Donation Shelf
  6. Used auto parts
4. Claiming items from the shelf
  1. Items removed from the donation shelf become the property of the member 
  removing them, effective once the item has been removed from the shelf
  2. Items left on the shelf cannot be claimed regardless of verbal claims made,
  labels placed on items, or any other action other than removal from the shelf 
  and its general vicinity
5. The donation shelf shall be maintained by Logistics, which may implement 
additional processes in the interest of safety and orderly operation of the 
donation shelf "
- DISCUSSION
  - Luke Olson: If the board has to deal with the donation shelf again, get rid of it
  - David Kessenger: Second hand auto parts constitute many of the discards
- MOTION: "Update Rules & Policies, Section 11 Donations to read as 
follows:
Donations
1. Donations of items intended to be used or consumed by the DMS
  1. Must be explicitly accepted by the committee chairperson in whose area the items 
  are to be stored or used
  2. The Treasurer may reject donations at their discretion
  3. Donations not explicitly accepted by a committee will not be accepted by 
  DMS; if the donor delivers them to DMS without explicit acceptance they will 
  be disposed of as the Logistics committee sees fit
2. Donations of motor vehicles must have written approval of 3 board members
Freebie Shelf
1. A freebie shelf will be made available for members to give to and take items
 from at Logistics’ Committee discretion; if no shelf is being made available, these rules 
 no longer apply
2. Items placed on the freebie shelf
  1. Are not donations to DMS
  2. Are available for members to claim once placed on the 
  shelf
3. The following items are not accepted:
  1. CRT monitors or televisions
  2. Paint
  3. Hazardous substances
  4. Items that cannot be placed in the dumpster
  5. Items that do not fit on the freebie shelf
  6. Used vehicle parts
4. Claiming items from the shelf
  1. Items removed from the freebie shelf become the property of the member 
  removing them, effective once the item has been removed from the shelf
  2. Items left on the shelf cannot be claimed regardless of verbal claims made,
  labels placed on items, or any other action other than removal from the shelf 
  and its general vicinity
5. The freebie shelf is maintained by Logistics, which may implement 
additional processes in the interest of safety and orderly operation of the 
freebie shelf"
  - PROPOSED: Erik Smith
  - SECONDED: Luke Olson
  - Motion passes unanimously


5.1 Steam Cleaner for Logistics (Robert Davidson)
- PROPOSAL AS WRITTEN: "Purchase a Rug Doctor Mighty Pro X3 with 
Upholstery/stair tool for approx $400 
https://www.amazon.com/Rug-Doctor-Mighty-Pro-Pack/dp/B008O6Y1H0"
- DISCUSSION:
  - Robert Davidson: Can get the housekeeper to use it regularly
  - Luke Olson: Proposed model is 2/3 the width of the one we rented
- MOTION: "Allocate $800 to Logistics to purchase a carpet cleaner and 
associated supplies."
  - PROPOSED: Alex Rhodes
  - SECONDED: Robert Davidson
  - 4 in favor, Erik Smith abstains

  
5.2 Adobe Licenses for DM and CA (Alex Rhodes)
- PROPOSAL AS WRITTEN: "Purchase 2 more licenses of Adobe CC and allocate the 
appropriate yearly amount to Infrastructure (last BoD meeting, Adobe licensing 
was put under Infrastructure)."
- DISCUSSION:
  - Alex Rhodes: Determined that two workstations were not licensed
  - Luke Olson: Includes all common Adobe apps; 6 licenses, one not activated?
  - Robert Davidson: $233.39 / year for Creative Cloud for Teams, $311.99 per 
  year for Creative Cloud for Teams All Apps
- MOTION: "Allocate $500 to Infrastructure for the express purpose of obtaining 
two Adobe Creative Cloud for Teams licenses."
  - PROPOSED: Robert Davidson
  - SECONDED: Erik Smith
  - Motion passes unanimously
 
 
5.3 Creative Arts Be Growin Like a Weed (Nicole Franczvai)
- PROPOSAL AS WRITTEN: "Increase Creative Arts Monthly Allotment from $200 a 
 month to $350-$450 {as determined in the meeting} a month for the management 
 and balance of consumables."
- DISCUSSION:
  - Alex Rhodes: In favor of CA increased allocation, but not in favor of 
    funding consumables
  - David Kessenger: Non-tool purchase maintenance issues are becoming an issue
    in CA
- MOTION: "Change Creative Art's monthly allocation to $400 a month."
  - PROPOSED: Alex Rhodes
  - SECONDED: Erik Smith
  - Motion passes unanimously

  
5.4 Update Events rules(Erik Smith)
- PROPOSAL AS WRITTEN: "Add the following to Rules and Policies, Section 6 
 Events:
  10. Honorarium Auditors may cancel or modify scheduled Classes or Events that 
  are not in keeping with the DMS mission, are deemed inappropriate for DMS, are
  deemed not to be actual Classes/Events, represent an abuse of the calendar 
  system, or represent an inefficient use of DMS resources"
- DISCUSSION
  - David Kessenger: Considers timing, resource demand, and community relevance
    when assessing approvals
  - Alex Rhodes: Some issues with Dallas Film crew and private events
  - Draco: Dallas Film Crew events are truly private
  - Jay: Reserving digital media for webcasts 
  - Bryan: Concerned about ticketed events, should be accessible to DMS members
  - Robert: prioritization for educational events is legacy / implicit rather 
    than explicit
  - Erik: I prefer to trust the enjoyment of our volunteers rather than write 
    explicit rules to cover all situations
  - Luke: In the future there will be a buffer (~20 min) after the start time to 
    allow registration
- MOTION: "Add the following to Rules and Policies, Section 6 
 Events:
10. Honorarium Auditors and calendar administrators may at their discretion 
cancel or modify scheduled Classes or Events that are not in keeping with the 
DMS mission, are deemed inappropriate for DMS, are deemed not to be actual 
Classes/Events, represent an abuse of the calendar system, or represent abuse of
 DMS resources"
  - PROPOSED: Erik Smith
  - SECONDED: Ken Purcell
  - Motion passes unanimously
  
  
21:02 RECESS UNTIL 21:15

21:16 MEETING RESUMES


5.5 Tables for the galley (Patrick Thompson)
- PROPOSAL AS WRITTEN: "Allot $400 to logistics, for 2 new tables."
- DISCUSSION
  - Luke: Feel like we could do something ourselves for less
  - Alex: Would like to see something unique
- MOTION: [No action taken, motion fails]

  
5.6 Pan/Tilt Camera for OpenCast Classroom recording implementation (Digital 
Media Jay Johnson)
- PROPOSAL AS WRITTEN: "Allocate $1000 from the general fund to Digital Media 
for the purchase of the Pan/Till HD recording camera and associated cabling. 
Installation, configuration, and support will be provided by Digital Media 
committee. The purchase is intended to go through Amazon.com . A high quality, 
near-industrial use, camera that can interface with the OpenCast infrastructure 
is needed, and the suggestion is to purchase Logitech Logitech PTZ Pro Camera - 
USB HD 1080p PTZ Video Camera(960-001021)."
- DISCUSSION
  - Luke: Proposed camera supported?
  - Jay: OpenCast wiki is dated, support list not current
- MOTION: "Allocate $1100 to Digital Media for the purpose of purchasing a 
pan/tilt camera and suitable wall mount for the OpenCast project."
  - PROPOSED: Robert Davidson
  - SECONDED: Alex Rhodes
  - Motion passes unanimously

5.8 Interim Classroom Chair (Robert Davidson)
- PROPOSAL AS WRITTEN: "Appoint interim chair to Alex Rhodes of classroom"
- MOTION: "Appoint Alex Rhodes as interim chair of Classroom Committee"
  - PROPOSED: Erik Smith
  - SECONDED: Robert Davidson
  - 4 in favor, Alex Rhodes abstains, motion passes
  
5.7 Projector for Classroom (Robert Davidson)
- PROPOSAL AS WRITTEN: "Purchase a new projector and asociated components for 
approx 7K that will goto the classroom committee for the purchase."
- DISCUSSION
  - Robert Davidson: Laser-based, incredibly good quality; minor issue with 
    screen controls
  - Luke Olson: Expected cost of new bulbs for the existing projector over 
    lifespan of the new one is more than the cost of the new one
- MOTION: "Allocate $7000 to Classroom Committee for the purpose of obtaining a 
new projector"
  - PROPOSED: Robert Davidson
  - SECONDED: Luke Olson
  - Motion passes unanimously


4.1 Cameras for Classrooms (Brooks Scharff & Stan Simmons)
- PROPOSAL AS WRITTEN: "Allocate $600 to Infrastructure for the purchase and 
installation of three security cameras, one for each classroom."
- DISCUSSION
  - Luke: no chair for classroom when chair is changing; do not want to play the
    bait-and-switch like last time
  - David Kessenger: in favor of cameras for security and to have a record of 
    allegations; good practice for the rest of the space.
- MOTION: Proposed as written
  - PROPOSED: Luke Olson
  - SECONDED: Ken Purcell
  - Motion passes unanimously
  
  
Patrick Thompson for Maker Fellowship (Mell Rhodes / Alex Rhodes)
- MOTION: “Provide Patrick Thompson three months of membership from the 
Maker Fellowship Fund in reward of his excellence for contributing to DMS 
operations and events."
“Provide Luis Ruvalcaba three months of membership from the Maker Fellowship 
Fund in reward of his excellence in pursuing the Maker Fellowship for students 
initiative.”
  - PROPOSED: Robert Davidson
  - SECONDED: Alex Rhodes
  - Motion passes unanimously
  

Non-agenda discussion
- Moving
  - Luke Olson: Need to discuss this with the membership
  - Robert Davidson: Not in favor of moving at this time unless we get a free 
    building.  Room to grow within our space, utilization is still not what it 
	could be.
- Accounts issues
  - David Kessenger: Seeing a bump in accounts issues - logins, badges
  - Alex Rhodes: We made some changes to the network to try to speed up login 
    times, which may be causing issues
  - Luke: Do we owe the MM3 developer more money at this point for additional 
    work?  We may need to get a quote to do more work since MM3 and Calendar is
	delivered.
  - Draco: Need some calendar integration for OpenCast.
  - Dwight Spencer: Willing to donate some ~6-12 hours a week to DMS 
    programming needs
  
  
NEXT MEETING 10-21-2016 19:30

MEETING ADJOURNS 21:55

Action Items

• [X] Allocate $1000 to Creative Arts for the purpose of building an annex in the Interactive Room cubby
• [X] Pay off the MultiCam loan (approximately $11,000) utilizing savings account funds (to be determined by Finance)
• [X] Allocate an additional $11,000 to savings over the next 12 months, using a means to be determined by Finance
• [X] Allocate $800 to Logistics to purchase a carpet cleaner and associated supplies
• [X] Allocate $500 to Infrastructure for the express purpose of obtaining two Adobe Creative Cloud for Teams licenses
• [X] Change Creative Art's monthly allocation to $400 a month
• [X] Allocate $1100 to Digital Media for the purpose of purchasing a pan/tilt camera and suitable wall mount for the OpenCast project
• [X] Allocate $7000 to Classroom Committee for the purpose of obtaining a new projector
• [X] Allocate $600 to Infrastructure for the purchase and installation of three security cameras, one for each classroom
• [ ] Provide Luis Ruvalcaba three months of membership from the Maker Fellowship Fund
• [X] Transfer $150 out of Maker Fellowship to General Fund

QBO - Journal Entry - BOD1001