Steering Committee Meeting 20110315

• To be held in MIBS SRC3 format

Time, location

20:00, Dallas Makerspace

Approval of prior minutes

Previous minutes Steering_Committee_Meeting_20110308

Officer/Committee reports

Committee chair

• Need to re-review the Board of Directors meeting time, the space is reserved during that time for DPRG RBNO, it isn't quite fair to have them not have access to tools/meeting space?
• Requested that Glenn be re-imbursed.
• Standing rules have been moved over.

Organizational committee

• Status of review of by-laws
  • Meeting, 20110104, went through first half of them
  • Last meeting, 20110111, went through the remaining half
  • Still some stuff remaining on the ByLaws, here: Proposed_Bylaws
• Incorporation document has been sent to the state; When? Sent during the holidays, Friday or Saturday.
  • Have scanned in the response letter, it is now in the Admin Wiki
• Status on getting the EIN, can be done before receiving the Incorporation document
  • SS-4 for EIN, pdf from IRS; Maybe able to file. Steve will get EIN, from IRS, assigned on 20100215.)
• Status on 1023 filing. (When these are complete, 1023 filing goes off) HIGHEST PRIORITY!

Building committee

• Building sub-committee (physical space ToDo list--Glenn Pipe, Physical space sub-committee)
  • Glenn Pipe, Eric Chaney, Paul Wilson
  • Status of upstairs space (Mark)
    • $300 on top of current rental
    • Would require budget update to show that we can afford it, probably refer to Steve's Monthly Budget Google Doc
  • Need listing of capital expenditures (Current Needs and Space_Checklist)--Need lists of WHAT, COST, and PRIORITY
    • Results of Forum Poll for in-space items.

Agenda

• File form 1023
  • Problem: We need to file the 1023
    • Why: The Dallas Makerspace membership would like a non-profit organization to manage and oversee the assets and budget of the Makerspace.
    • Who: This will require the Steering Committee
    • Solution1: Finalize the Bylaws. Time required: unknown
• Dates and times required for Board of Directors meetings
  • Problem: Finalizing meetings are required for functioning 501c3 status
    • Why: Finalizing meetings are required for functioning 501c3 status
    • Who: the Steering Committee to determine this
    • Solution1: Regular Board of Directors meetings held once a month, at 20:00 on the first Tuesday of each month

Minutes

Members in attendance

• Steve Rainwater
• Mark Havens
• Peter Smith (chair/secretary)

Guests

• Paul Wilson

Minutes

• Peter opened the meeting at 8:30pm
• Peter asked for items from the consent agenda
• Minutes from the previous meeting were ratified
• Peter adjuourned the meeting at 8:48pm

Note: draft version of meeting minutes go to the Talk Page first, upon ratifying at the *next* meeting they will be moved to the normal page.