Steering Committee Meeting 20110222

• Steering Committee
  • Peter Smith (chair)
  • Eric Chaney
  • Mark Havens
  • Alyssa Pipe
  • Steve Rainwater

Meeting Agenda

• Sub Committees
  • Organizational sub-committee (Organizational ToDo list, by-laws--Mark Havens, 501(c)(3) sub-committee)
    • Mark Havens, Steve Rainwater, Andrew Lecody
    • Status of review of by-laws
      • Meeting, 20110104, went through first half of them
      • Last meeting, 20110111, went through the remaining half
    • Incorporation document has been sent to the state; When? Sent during the holidays, Friday or Saturday.
      • Have scanned in the response letter, it is now in the Admin Wiki
    • Status on getting the EIN, can be done before receiving the Incorporation document
      • SS-4 for EIN, pdf from IRS; Maybe able to file. Steve will get EIN, from IRS, assigned on 20100215.)
    • Status on 1023 filing. (When these are complete, 1023 filing goes off)
  • Building sub-committee (physical space ToDo list--Alyssa Pipe, Physical space sub-committee)
    • Alyssa Pipe, Eric Chaney, Paul Wilson
    • Status of upstairs space (Mark)
      • $300 on top of current rental
      • Would require budget update to show that we can afford it, probably refer to Steve's Monthly Budget Google Doc
    • Need listing of capital expenditures (Current Needs and Space_Checklist)--Need lists of WHAT, COST, and PRIORITY
      • Results of Forum Poll for in-space items.
• Remaining bits
  • Review how the Steering Committee stands on the TEDxSMU issue and where to go with it
    • Question-do we give all authority of the TEDxSMU accounts to Alan, or "disbursement" (I assume so.)
      • Does Alan make the payment request directly to DPRG board/Treasurer? (I would assume so, this was already done afaik.)
      • Resolve something about Alan going from $1k to $1.4k (it is his project with his expenses.)
  • Review Eric's Standing Rules, patch if necessary, and adopt
  • Will go over Standing Rules after next week's meeting (20110123)
  • Seriously consider rules for meetings, check out HacDC's rules
  • Status of getting a new copy of our insurance for us to make some duplicates of for our records.
  • Contact leasing company for a copy.