Steering Committee Meeting 20110118

• Steering Committee
  • Peter Smith (chair)
  • Eric Chaney
  • Mark Havens
  • Alyssa Pipe
  • Steve Rainwater

Meeting Agenda

• Sub Committees
  • Organizational sub-committee (Organizational ToDo list, by-laws--Mark Havens, 501(c)(3) sub-committee)
    • Mark Havens, Steve Rainwater, Andrew Lecody
    • Status of review of by-laws
      • Meeting, 20110104, went through first half of them
      • Last meeting, 20110111, went through the remaining half
    • Incorporation document has been sent to the state; When? Sent during the holidays, Friday or Saturday.
      • Have scanned in the response letter, it is now in the Admin Wiki
    • Status on getting the EIN, can be done before receiving the Incorporation document
      • SS-4 for EIN, pdf from IRS; Maybe able to file. Mark will get EIN, from IRS, assigned on 20100111.)
    • Status on 1023 filing. (When these are complete, 1023 filing goes off)
  • Building sub-committee (physical space ToDo list--Alyssa Pipe, Physical space sub-committee)
    • Alyssa Pipe, Eric Chaney, Paul Wilson
    • Status of upstairs space (Mark)
      • $300 on top of current rental
      • Would require budget update to show that we can afford it, probably refer to Steve's Monthly Budget Google Doc
        • Authority
        • (May require a full vote by the membership? "Officers"? "DMS BoD"?)
        • Would require (at this time) voting on this by the DPRG BoD
    • Need listing of capital expenditures (Current Needs and Space_Checklist)--Need lists of WHAT, COST, and PRIORITY
      • (Off the top of my head, Peter:)
      • Some excellent work tables, either homemade or purchased or table tops
      • Wall-mounted shelves/shelving
      • Projector screen (the one in the largest A/C-ed room is on loan from Jonathon)
      • Tools
        • Digital soldering iron(s)
        • Saws
        • Fans
          • New evacuation fan for Laser Cutter
          • Space/Garage/People cooling fans
• Remaining bits
  • Review Eric's Standing Rules, patch if necessary, and adopt
  • Will go over Standing Rules after next week's meeting (20110123)
  • Seriously consider rules for meetings, check out HacDC's rules
  • Need Mark to, if communicating with PS Business Parks to see if we can get a new copy of our insurance, for us to make some duplicates of for our records.

Minutes/Notes

• SS-4 for EIN, pdf from IRS; Maybe able to file. Mark will get EIN, from IRS.

• 2016 Starting
• Steve, Eric, Paul W, Alyssa P
• Finished the first pass
• Mark has corrections to make
• Need a final pass
• Must verify again checklist of items from the NOLO book
• Still need Application of Articles of Incorporation original, from Mark
• Mark still to be getting the EIN, no update
• Building subcommittee
  • Light bulbs for projectors, etc
• $280 for door setup on extra space
• Paul recommends to remove any specifics of meetings
• DPRG board approved (2056) the spending of $300 for upstairs space.
  • 2059, DMS approved "BOD" approved spending the $300..
  • In attendance--Steve, Peter, Alyssa, and Eric