Slaying The Form 990 EZ
This page includes resources used to complete the IRS form 990-EZ.
Contents
Should I file the 990-EZ, 990-N, or regular 990?
http://www.irs.gov/Charities-&-Non-Profits/Gross-Receipts-Normally-$25,000-$50,000-or-Less
2013 (approximate)
(120221+56896+33790)/3=70302 = Form 990-EZ
http://www.irs.gov/instructions/i990/ch01.html
Form 990 must be filed by an organization exempt from income tax under section 501(a) (including an organization that has not applied for recognition of exemption) if it has either (1) gross receipts greater than or equal to $200,000 or (2) total assets greater than or equal to $500,000 at the end of the tax year (with exceptions described below for organizations eligible to submit Form 990-N and for certain organizations described in Section B. Organizations Not Required to File Form 990 or 990-EZ, later).
2014 (approximate):
~$247,285 in revenue = Form 990
When should I file the 990-EZ?
File Form 990-EZ by the 15th day of the 5th month after the organization's accounting period ends (May 15 for a calendar-year filer).
This means you file on May 15th if your accounting period goes from Jan 1 to Dec 31.
Types of Sales
- Line 7a. Sales of inventory
- Inventory items are goods the organization makes to sell to others, or that it buys for resale. (pearce's stickers)
- Line 8. Other Revenue
- royalties that are not investment income or program service revenue (like Eber's vending machine)
- Lines 5a through 5c. Gains (or Losses) From Sale of Assets Other Than Inventory
- Sales of investments
- sales of all other non-inventory assets (program-related investments and fixed assets used by the organization in its related and unrelated activities)
Note: Don't count sales as fundraising. Fundraising events and activities raise funds by offering goods or services that have more than a nominal or insubstantial value (compared to the price charged) for a payment that is more than the direct cost of those goods or services.
Source: Form 990-EZ Instructions From The IRS
Sales of donated items appear to go on Line 8: http://www.nctrcriders.org/sitebuildercontent/sitebuilderfiles/2008990eznctrcpublicinspection.pdf
Vehicle sales also appear to go on Line 8: http://pdfs.citizenaudit.org/2010_12_EO/54-1082958_990EO_201006.pdf
Additional Descriptions of Lines
- https://www.ptotoday.com/filesharing/getrateit/547-pto-today-form-990-ez-line-by-line-description?task=doc_download&gid=547
- https://www.acs.org/content/dam/acsorg/membership/ls/annualreports/local-section-990-form-information-in-forms.pdf
Line 16
The amount of stuff that falls under Line 16 - Other Expenses is massive.
Examples From UCOA Keyword List
Advertising expenses Affiliate payments Airfare, train fare, bus fare Amortization - depreciable assets - allowable Amortization -- Leasehold improvement - allowable Artwork - purchased Auto allowance for employees & volunteers Automobile insurance Automotive - interest on loans & leases Automotive equipment depreciation - allowable Award plaques, non-cash prizes to clients Bad debt expense Board meetings, luncheons, dinners Bookeeping supplies Books, subscriptions, references Building & grounds maintenance & supplies Building purchases Building rent & parking fees Bus, subway, & taxicab fares Business interruption insurance Capital purchases - buildings Capital purchases - equipment Capital purchases - land Capital purchases - vehicles Car rental for travel Classroom supplies Computer related service fees Computer service bureau fees Computers - rental & maintenance Conferences, conventions, meetings Contingency provisions Continuing education for employees Contributed materials & supplies Contributed use of facilities & utilities Conventions, meetings, conferences Copy equipment rental & maintenance Copying & duplicating - outside services Copying & duplicating materials & supplies Craft supplies Credit card discount fees Credit card fees Degree programs for employees Delivery & messenger service Deprec & amort - allowable Deprec & amort - not allowable Depreciation -- automotive equipment - allowable Depreciation -- buildings - allowable Depreciation - equipment - allowable Depreciation, amortization, depletion - allowable Directors' and officers' liability insurance Donated facilities Donated materials & supplies Drugs & medicines (clinic use only) Dues for employee & organization memberships Duplicating & copying - outside services Duplicating & copying materials & supplies Duplicating equipment rental & maintenance Electricity Employee development, education, etc Employee memberships Equipment - donated use of Equipment - loan & lease interest Equipment depreciation - allowable Equipment maintenance supplies Equipment purchases Equipment rental - meetings, conferences Equipment rental & maintenance Expenses - other Facilities and utilities - donated Facility rental - meetings, etc FAX Federal Express, UPS, other overnight Fees - outside mailing service Fees for outside computer services Fidelity bonds Film purchases & processing Films - produced by others Fines, penalties, judgements First aid supplies for employees Food & beverage - non-program related Food & beverage - program related Food & beverage costs for meetings, etc Food & beverage for employees & visitors Food & beverage services to clients Freight, trucking Gas Gas & oil -- shipping (delivery) related Gas & oil -- travel related General liability insurance Government registration fees (state charity) Heating oil Honoraria & expenses for speakers Hotel, meals, & incidental expenses Housekeeping & janitorial services Housekeeping, laundry, & linen supplies Incorporation & other organizational expenses In-house publications Insurance - business interruption Insurance - company shipping vehicles Insurance - company travel vehicles Insurance - directors' & officers' liab Insurance - excluding employee related Insurance - fidelity bonds Insurance - general liability Insurance - malpractice Insurance - meeting cancelation Insurance - non-employee related Insurance - professional liability Insurance - property Insurance on shipping & delivery vehicles Insurance on travel vehicles (automobiles) Interest - general Interest on automobile loans & leases Interest on equipment loans & leases Interest on mortgages Interest on other long-term debt Interest on other short-term debt Interest on truck loans & leases Internet access fees Janitorial & similar service fees Judgments, fines, & penalties Land purchases Laundry, linen, & housekeeping supplies Lease interest Leasehold improvement - capital purchase Leasing costs - shipping vehicles (not intr) Leasing costs - travel vehicles (not intr ) Liability insurance License fees - other Licenses & permits - occupancy related Licenses & permits - shipping vehicles Licenses & permits - travel vehicles List rental Local & out-of-town travel Local bus, subway, & taxicab fares - travel Long-term debt interest Mailgram Mailing services Maintenance -- company travel vehicles Maintenance - copiers, computers, etc Maintenance & supplies - building & grounds Maintenance of shipping (delivery) vehicles Maintsupplies - copiers, computers, etc Malpractice insurance Meals, hotel, & incidental expenses Medicine & drugs (clinic use only) Meeting cancelation insurance Meeting space & equipment rental Meeting supplies Meeting, etc- registration fees Meetings - food & beverage costs Meetings - notices, badges Meetings - related printing costs Meetings - speakers' honoraria & expenses Meetings, conferences, conventions Meetings, etc- employee & volunteer travel Meetings, luncheons, dinners with board Meetings, luncheons, dinners with volunteers Membership dues - organization Membership dues for employees & organization Messenger & delivery service Mortgage interest Motor vehicle insurance Moving expenses Newsletters, leaflets - purchased Notices, badges for meetings Occupancy Occupancy (rent, parking fees) Occupancy related licenses & permits Office rent Office supplies Oil for heating Organizational (corp) expenses Organization's memberships Other expenses Outside computer services Outside copying & duplicating services Outside mailing service fees Overnight (e g , Federal Express, UPS) Paper, ink, film, & copying materials Parcel post & postage Parking fees & building rent Parking space rental Payments to affiliates Penalties, judgements, & fines Per deim expenses Periodicals Permit fees - other Permits & licenses - occupancy related Permits & licenses -- shipping vehicles Permits & licenses -- travel vehicles Personal property taxes Photo copying - purchased Photography - purchased Postage & parcel post Postage & shipping Postage meters - rental & maintenance Postal permit fees Printing & copying Printing costs - meetings, conferences, etc Production fees - meetings, etc Professional liability insurance Property insurance Property taxes - personal Prosthetic appliances (clinic use only) Provision for contingencies Publications - in-house Publications (published by others) Purchase of books, publications Purchases - buildings Purchases - equipment Purchases - land Purchases - vehicle Real estate taxes Recordings - produced by others Recreational supplies Reference materials Registration fees for meetings, etc Rent, parking, other occupancy Rental - car for travel Rental - copiers, computers, postage meters Rental expense for outside lists Rental of space & equip for meetings, etc Rental of trucks for shipping (delivery) Repairs -- company travel vehicles Repairs of shipping (delivery) vehicles Royalty payments Safety deposit box fees Sales taxes Service bureau fees - computer related Sewer & water Shipping - insurance -- company vehicles Shipping - interest on truck loans & leases Shipping - leasing costs - vehicles (no intr) Shipping - licenses & permits for vehicles Shipping - tires -- company vehicles Shipping & delivery vehicle insurance Shipping (delivery) Shipping (delivery) - gas & oil Shipping (delivery) & postage Shipping (delivery) vehicle maintenance Short-term debt interest Speakers' honoraria & expenses for meetings Staff development Staff development, education, training, etc State & local charity registration fees Stationary, typing, accounting, etc supplies Storage space rental Subscriptions to other publications Subscriptions to periodicals Subway, & taxicab fares Supplies Supplies - classroom Supplies - computer, typing, accounting, etc Supplies - conferences, conventions, meetings Supplies - donated materials Supplies - equipment maintenance Supplies - first aid for employees Supplies - housekeeping, laundry, & linen Supplies - paper, ink, film, & copying mat'ls Supplies & maintenance - building & grounds Supplies- plaques, non-cash prizes for clients Taxes - other Taxes - property, similar Taxes - real estate Taxes - sales Taxes - unrelated business income (UBIT) Taxicab fares Telecommunications Telegram, telex Telegraph expense (mailgram, etc ) Telephone & telecommunications Telephone equipment maintenance Telephone related expense Tires - company shipping vehicles Tires - company travel vehicles Training seminars & workshops for staff Transportation - travel related Travel Travel - airfare, train fare, bus fare Travel - auto allowance for employees Travel - for volunteers on business Travel - gas & oil Travel - hotel, meals, & incidental expenses Travel - insurance - company vehicles Travel - interest on auto loans & leases Travel - leasing costs - vehicles (not intr ) Travel - licenses & permits on vehicles Travel - local & out-of-town travel Travel - local bus, subway, & taxicab fares Travel - per diem payments Travel - repairs - company vehicles Travel - tires - company vehicles Travel & travel-related transportation Travel for meetings & conferences Travel vehicle (automobile) insurance Truck loan & lease interest Truck maintenance - shipping (delivery) Truck rental for shipping (delivery) Trucking, freight Typewriter rental & maintenance Typewriter supplies UBIT taxes Uncollected accounts receivable (bad debt) UPS, Federal Express, other overnight Use of facilities and utilities - donated Utilities Utilities & use of facilities - donated Vehicle purchases Vocational supplies Water & sewer Web design fees
