PR Committee Meeting 20120925

Agenda for PR Committee Meeting 9-25-2012

• Go over prior meeting Action Items
• Approve Prior Meeting Minutes

• Agenda Item One: Tanner Electronics
  • Start list of confirmed projects
  • Who can we reach out to at the space to participate?

• Agenda Item Two: Sticker Drive
  • Recap how much has been pledged
  • Talk about color idea

• Agenda Item Three: Open House
  • Talk about break down of scheduling
  • Talk about give-aways
  • Talk about media packet
  • Discuss Wiki that Nicole will be making for easy sign up.

• Agenda Item Four: College Flyer Design
  • Talk about designs for the flyers
  • Get wording for flyers solidified

Open/New Business

Minutes

PR Committee Meeting 9-25-2012 Nicole LeCody John Haskins Ed Kim Andrew LeCody Nick Sainz Sarah Scott

Prior meeting minutes have been gone through

Action Item: Track down location of fabric for curtain for the classroom screen

• Agenda Item One: Tanner Electronics
  • People to Contact About Project:
    • Greg Needel
    • Possibly rope off a section for the forge?
    • Craig MacPhearson
    • Contact members that have Rep-Raps
    • Test out the bleach shirts for a possible demo onsite
    • Payne or Romeo to bring quadcopters?
    • Spin Art Device?

• • Need to write up a blog about the event and post by end of next week.
  • Make sure to bring business cards and postcards to event. Make sure to have Open House Flyers ready to distribute at the event.

Action Item: Make a Tanner Electronics 2012 Wiki Page.

• Agenda Item Two: Car Stickers
  • Colors: Colors are still being decided. Options are a white background with full logo coloring or a white on clear background or purple on a clear background
  • Pledged so far for car stickers: $55 dollars. Collected $10 so far.

Action Item: Have Nick send us the CMYK code for the purple used for the stickers.

• Agenda Item Three: Open House
  • Suggested we clear our the lounge for more display/demo space. If nothing else, remove couches for the day and put up chairs in the their place for more seating.
  • Put together proposal for Board for the purchase of colored plastics to use in the laser cutter for give aways.
  • Suggestions for Bio Room Demos:
    • Talks on the hydroponics system
    • DNA Extraction from strawberries
    • Non-nutonium (SP?) fluid
    • Tornado 2 liter kits (could be bought with a donation) -have a few onsite for demostration and to play with.
  • Andrew will order more robot badges
  • Potential Giveaways/Freebies:
    • Water Tattooes that say DMS
    • Embroidery Art (Nicole) with DIY directions and template
    • Laser cut keychains

• • Speak to the board about purchasing the meat again this year.
  • John and Sarah will host a blacksmith demo (Time TBA)
  • Raffle Ideas:
    • Panda Board?
    • Talk to board about donating a year's membership for raffle, or a couple one month free
    • See if Tanner's has something they can donate to raffle off
  • Get board to approve the purchase of DMS shirts to sell during the event.
  • Media Ideas:
    • Make Magazine
    • Dallas Observer
    • Instructables?
    • Personal Blogs: speak with members that maintain personal blogs and see if they wouldn't mind advertising on their blog.
    • Local News Stations: Get together a press release. Suggested we send a few promo pieces like keychains in the packet.
    • Haley: Potentially write a piece in the Coppell newsletter?
    • Post ads in the local Colleges

Action Item: Get .pdf flyers posted to the wiki if they are not already there.

• Agenda Item Four: College Flyers
  • Three Sections to Advertise:
    • Metal/Woodworking
    • Art/Photography
    • Electronics/Robotics

Action Item: Nicole to mock up flyers by next meeting.

• New Business:
  • Write up proposal for the board requesting a monthly budget of 50 dollars to be used for the purposes of PR.
  • Sarah brought a desk puzzle piece from Greg Needel and it was suggested we could easily sell these with the phrase “Nothing is Impossible” on one side and Dallas Makerspace on the other.
  • New Member Sign Up:
    • Andrew and Peter are working on software that will streamline the sign up process and automate a lot of the billing. This will entail the creation of several public use terminals.

Next Meeting: October 9th at 7pm.