Board of Directors Meeting 20170122

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Link: https://source.dallasmakerspace.org/display/Board/2017-01-22+Board+Meeting

This meeting will be held in Modified SRC3 format.

Time, location

10:00, Dallas Makerspace

Prior minutes

Board_of_Directors_Meeting_20161217#Minutes

Financial Statement

2016 Charts & Graphs of Finances

Balances as of 1/21/2017 8:50pm 

Checking        $ 204,789.50
Quickbooks      $ 239,806.91
Difference      $ (35,017.41) due to clearing/processing times

Savings Account $  53,453,42

December 

Income	          $58,239.02
Operating	  $19,082.49
Honorarium	   $4,800.00
Comm Alloc.	   $6,550.00  
Expenses	  $12,000.00 
Monthly NET	  $15,806.53

Proposed Spending 

4.1  $ 1,200 for RoboReels for workshop (Brandon)
4.2  $ 1,100 PR Hall Budget Proposal (Priyanka Pohar)
4.3  $   300 Closet Budget Proposal (Priyanka Pohar)
4.4  $ 1,000 Makerspace T-Shirts Budget Proposal (Priyanka Pohar)
4.5  $ 1,400 for 50 ton press (Brandon)
4.6  $   500 for lift table cart (Brandon)
--
5.1  $ 7,000 Purchase a Trailer for Blacksmithing equipment (Alex Rhodes)
5.6  $  ***? Request 1 new camera in 3d fab (Erin Robertson/Proxy: Stan Simmons)
5.7  $   500 Creative Arts needs to let out a belt notch and needs some slight funding (Nicole Franczvai)
5.11 $  ***? Technology upgrade for Creative Arts (Nicole Franczvai)
5.12 $ 3,433 Air Drier Upgrade Project (Robert Davidson)
5.13 $  ***? Ruling on Purchase or Construction of Activated Carbon Filter (Eric Brunner)
5.14 $ 2,000 2:1 Funds Request for Purchase of Remaining Equipment Items and Materials for Enclosure (Eric Brunner)

$18,433 Total (5.6, 5.11 & 5.13 are unknown dollar amounts).

Finance recommends not putting financial items requesting allocations with no idea of cost. Bad form to not do homework to determine a dollar amount, at least give us a range!

Committee Balances
Committee Balance Notes
3D Fabrication $2,391.54
Auto $2,117.03
Blacksmithing $1,021.73
Classroom $2,006.29
Creative Arts $6,114.01
Digital Media $1,701.22
Electronics $3,675.58
Finance ($206.07) How embarrasing
Fired Arts $1,901.69
Hatchers ($510.64)
Infrastructure $12,040.99 Needs corrections due to consolidation
Jewelry $681.09
Laser $15,263.11
Logistics $2,588.83
Machine Shop $3,226.21
Metal Shop $8,210.61
Public Relations $11,576.61
Radio Control $406.74
Science $1,709.41
Vector $519.93
Wood Shop $3,927.11
TOTAL $80,363.02

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via the forums. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

$1,200 for RoboReels for workshop (Brandon)

Problem: Quad outlets over workshop tables are better but can still lead to cables laying on the ground.

Solution: Allocate $1,200 to automotive for the purchase of 4 roboreels.

Relevance: Improving coord management and preventing unncessary cables on the ground improves safety.

$1,400 for 50 ton press (Brandon)

Problem: The current press we have is a small / cheap Harbor Freight unit that is not adequate for many tasks and does not include a pressure gauge.

Solution: Allocate $1,400 to automotive for the purchase of a 50 ton press

Relevance: Having a 50 ton press with pressure gauge will be a very useful tool that can be used in many educational activities and tasks as members learn by doing. Having a proper sized press for larger tasks is much safer than using the smaller and somewhat bent press we currently have. Additionally the winch controlled height is much safer than having to lift up the current press cross member by hand when positioning it (potential for dropping it on your foot).

$500 for lift table cart (Brandon)

Problem: Transporting objects to and fro is a constant need as makers move things around. Also lifting and moving heavy things such as bridgeport rotary table could benefit from a safe way to lift them.

Solution: Allocate $500 to automotive for the purchase of a hydraulic lift table cart

Relevance: Safely lifting things is important for almost every educational activity at DMS.

New Business

Purchase a Trailer for Blacksmithing equipment $7000 (Alex Rhodes)

Problem: Space has become more valuable at DMS than it has been in the past. Metal shop is expanding and the need for more space in there is growing.

Solution: Purchase a trailer for blacksmithing equipment. I have spoken with John Haskins and he is in favor of this option for their classes. Please provide $7,000 for the purchase of a trailer.

Relevance: To further our blacksmithing classes and metal shop offerings.

PR Hall Budget Proposal (Priyanka Pohar)

Problem:PR recently received the hallway. We'd like a budget to improve it.

Solution:We'd like a $1100 budget for: Wall Paint Supplies- $400, Wall Bulletin Board - $300, Wall Signs - $200, Help Line Supplies (hangers, metal lines, wood, signage, acrylic box) - $200.

Relevance: To make the hallway more user-friendly for members.

Closet Budget Proposal (Priyanka Pohar)

Problem: PR, Logistics, and Finance recently received a storage closet.

Solution: We'd like a budget of $300 to set up the closet.

Relevance: To provide a more organized space for all 3 departments.

Makerspace T-Shirts Budget Proposal (Priyanka Pohar)

Problem: We want to sell Makerspace T-Shirts.

Solution: We request a budget on t-shirts, inks, and screens for $600 for profit, or a budget of $1000 to give the shirts away as advertisement.

Relevance: To advertise and build Makerspace community.

NOTE: PR must track sales of T-Shirts for reporting of Texas Sales Tax.


February Dallas Maker Challenge (Brandon)

Problem: Need to both advertise what can be done here and encourage education by getting more people to participate in utilizing DMS.

Solution: Create first ever Dallas Maker Challenge competition. (Sponsored by automotive committee, unless PR wants to run it) The rules:

  • Must be a member of DMS to enter
  • Create anything utilizing the tools / resources of DMS during the month of February
  • Enter by submitting a post on talk with a writeup of what you created with pictures of it being worked on and the final product
  • Maximum of 1 entry per member
  • Winner selected by vote online to choose the most interesting / well built item will win either $500 cash or 1 year of free DMS membership

Relevance: Promoting DMS as an organization, highlighting members work, educating others by showing what is possible with the tools at DMS.

Code of Conduct and Anti-Harassment Policy (Merissa Green)

Problem: The DMS Code of Conduct needs to be expanded to more explicitly protect all members from harassment.

Solution: Update the Code of Conduct as follows:

Add the following to begin the Code of Conduct section:

"This code of conduct applies to all Dallas Makerspace sponsored spaces, both physical and electronic. This includes the Talk forum, mailing lists, social media pages, and wiki, as well as any other spaces or events that Dallas Makerspace hosts. Anyone who violates this code of conduct may be sanctioned or expelled from these spaces at the discretion of the Dallas Makerspace Board of Directors."

Add the following subsection:

"Anti-Harassment Policy

Harassment is prohibited and will not be tolerated. Any person who feels they have been the victim of harassment should ask the harasser to cease the behavior, if they feel safe doing so. Members or guests asked to stop any harassing behavior are expected to comply immediately. Harassment includes the following, without limitation:

  • Offensive comments related to race, religion, gender, gender identity and expression, sexual orientation, disability, or physical appearance
  • Gratuitous sexual or obscene images or behavior in spaces where not appropriate
  • Unwelcome physical contact or sexual attention without consent or after a request to stop
  • Threats or incitement of violence towards any individual, including encouraging a person to engage in self-harm
  • Deliberate intimidation by words, gestures, body language, or menacing behavior
  • Stalking
  • Harassing photography or recording, including logging online activity for harassment purposes
  • Continued one-on-one contact or communication after requests to cease
  • Deliberate "outing" of a sensitive aspect of a person’s identity without their consent
  • Deliberate misgendering. This includes deadnaming or persistently using a pronoun that does not correctly reflect a person's gender identity"

Relevance: DMS must protect every member's safety, without bias. Expanding the Code of Conduct to prohibit harassment will make members, both male and female, existing and future, feel safer in our space and community.

Code of Conduct Rule Change (Chris P)

Problem: The current rules in the code of conduct are no longer specific enough for the needs of the membership.

Solution: Insert before rule #5 in the code of conduct the following: "Don't be an asshole."

Relevance: DMS should be a welcoming community of makers.

Anti-Harassment Statement (Michael Stovenour)

Problem: Some members have questioned the DMS Board’s commitment toward fostering a harassment free environment for learning. While we have existing rules for sanctioning members’ behavior; harassing behavior is not explicitly called out as prohibited and could leave some to question if the Board would act. While it is futile to define every type of prohibited behavior, most reasonable people agree that discrimination and harassment are two egregious types of behavior that warrant specific anti-discrimination and anti-harassment statements.

Solution: Propose that the Dallas Makerspace Board issue a statement, like those of many other public institutions, that reinforces how the Board does not tolerate harassment and will act on complaints. This is not intended to create new rules since we already have an effective complaint and disciplinary process.

This statement should be added to, or merged with, the existing non-discrimination statement on the rules page. I don’t think that existing statement is a rule just as the one below is not a rule; however, it does make sense to post these statements on the rules page since this statement provides direct guidance as to how the existing rules will be applied for these particularly egregious types of behavior. I plagiarized this from two other statements from public institutions and can provide attribution if needed.

Minimal Statement Example:

The Dallas Makerspace is committed to fostering an environment free from harassment. Harassment in this context is defined as conduct that is so offensive as to create an environment that a reasonable person would consider intimidating, hostile, or offensive.

Statement Example:

The Dallas Makerspace is committed to the fundamental principles of academic freedom, equality of opportunity and human dignity. To fulfill its educational charter, the Dallas Makerspace encourages a climate that values and nurtures collegiality, diversity, pluralism and the uniqueness of the individual within our state, nation and world.

The Dallas Makerspace, in accordance with applicable federal and state law, is committed to fostering an environment free from all forms of harassment [or discrimination] especially on the basis of race, color, national or ethnic origin, religion, sex, disability, age, sexual orientation, or veteran status. Harassment in this context is defined as conduct that is so offensive as to create an environment that a reasonable person would consider intimidating, hostile, or offensive.

Members who believe they have experienced harassment [or discrimination] prohibited by this statement may, without fear of reprisal, seek the immediate assistance of a member of the Board of Directors. The Board takes all complaints of harassment [or discrimination] seriously and will address each through the established complaint process. Through that process the Board will take appropriate corrective action to ensure that the harassment [or discrimination] stops and does not recur. Violations of this policy will result in appropriate disciplinary actions against the offenders, up to and including a temporary or permanent ban from physical and/or online spaces as deemed appropriate by the Board.

Relevance: In keeping with the DMS educational charter, a reasonable person should feel accepted and welcomed to participate in the many learning opportunities that the Dallas Makerspace provides.

Request 1 new camera in 3d fab (Erin Robertson/Proxy: Stan Simmons)

Problem: the camera in 3d fab is positioned to where we can not see what is on the other side (under where the camera is mounted) recently the scale on the table has been relocated to where we can not see who or when it was taken. we are requesting a new camera to be angled toward the opposite side under what is currently Far Lefty so we may see 3D fab in all angles.

Solution: buy and install a new camera in 3d fab on top of far lefty.


Relevance: to deter and monitor all that goes on in 3d fab.

Creative Arts needs to let out a belt notch and needs some slight funding (Nicole Franczvai)

"Problem: We would like to purchase a Metaza tool (impact engraver for various metals) for $500 from member Kris Anderson and purchase an additional Serger machine 1034D plus thread ($210) so we can even further increase the potential makery inside of CA. We also are walking into some predictable but rare parts for the Epson to get it back and running ($250). We are just facing an expensive month and we're hoping for a bit of support." 'Solution: I would like the board to consider allocating CA $500 fund 1/2 the costs that we are facing in the near future.

Relevance: Helping members have easier access to the tools we have at the space will provide for a blissful makerey experience.

PR Fellowships

This agenda item is incomplete and should be fixed.

Relevance: DMS should be a welcoming community of makers.

Require that CA Annex wall be completed to the ceiling and soundproofed (Zach Metzinger)

Problem: The CA Annex, which was formerly part of the Interactive Classroom, has a wall which does not extend to the drop ceiling. This forms a wave-guide for sound, and real-world experiences (PlasmaCAM class 5-Jan) have proven that both open doors to the workshop and people talking in the CA Annex will disturb the instructor in the Interactive Classroom.

Solution: Require that CA complete the wall to the ceiling and add sufficient soundproofing within the wall cavity before the CA Annex can be occupied as operational space.

Relevance: Instructors who have to compete with noise over the CA Annex wall will quickly become irritated and stop teaching classes. We need instructors to teach training classes, so every effort should be made to keep distractions out of the classrooms.

Move Blacksmithing equipment out of Metal Shop (Zach Metzinger)

Problem: Metal Shop is getting crowded! We've got a new break, shear, and roller, in addition to all the other cutting/welding tools in that room. There is not enough room to move around safely when teaching the PlasmaCAM class. Part of the problem is the large amount of floor space being taken up by Blacksmithing tools.

Solution: Since Blacksmithing tools cannot be used in Metal Shop, and are typically stored until rolled out back behind the building for a class, a new storage area needs to be determined for these largely-inactive tools. Would a locked storage container violate our lease? Is there close off-site location where some/all of them can be stored?

Relevance: Safety in Metal Shop is paramount. Lack of safe movement area around our Metal Shop tools is a safety concern and should be addressed.


Technology upgrade for Creative Arts (Nicole Franczvai)

Problem: We would like to seek a small investment in upgrading our technology within Creative Arts. We would like to have a dedicated CA laptop to be used for individuals trained for the shapeoko, two cameras installed (one in the annex and an additional one in the CA room to get a better view of the cabinets, printer) and some RAM for the vinyl printer. This is a world (technology) I know veerrrrrry little about.

Solution: We would like help purchasing a computer like this (please feel free to advise). Two of the correct cameras (I'm not sure which model) and some RAM like [https://www.amazon.com/Crucial-PC3L-12800-204-Pin-SODIMM-CT2KIT102464BF160B/dp/B007B5S52C/ref=sr_1_3?s=pc&ie=UTF8&qid=1484866187&sr=1-3 this. Allocate what you feel is an adequate amount for the purchases.

Relevance: The cameras would help us cover some of the "harder to see" angles inside of the CA room and annex, the Ram would help the vinyl cutter not have the error messages and the computer would help ease the running of the shapeoko. While I realize this post is somewhat vague I appreciate all the help with this I can get because I'm not sure what to look for in a new computer.

Air Drier Upgrade Project (Robert Davidson)

Problem: We had an outage of the air compressor due to a failure of the air dryer system. This in turn takes out critical equipment such as the CNC Plasma Cutter, HAAS, Laser Cutters. My recommendation is that we complete an upgrade on the air drier system.

Solution: Purchase a new air drier and flow regulator and filter. This would include the QRHT-50 Compressed Air Dryer, QMF 50 Compressed Air Filter and the Optiflo Regulator 1.0" connection using Airnet Piping 25mm - 1 Pipe 7 NPT Adapt 4 Elbows and Install. Total Price is $3,432.64 Plus shipping fees. Link to the quote https://drive.google.com/file/d/0B3a_d0VXnnAgbTNVN2syaERYdGlSTjJPanN4bXdGTndTOWFz/view?usp=sharing


Relevance: Keep the Air Drier running is a priority item as it is a piece of critical infrastructure that keeps other systems running.


Ruling on the purchase or the construction of an activated carbon filter (Eric Brunner)

Problem: Science Committee respectfully requests a ruling from the Board for either the Committee Chairperson recommended made-in-house activated carbon filter or the purchase of a professionally manufactured activated, carbon filter for $1079. Science respectfully requests this ruling ahead of installing either filter option in order to avoid having to face a reversal ruling after installation. An in house build will be cheap, can be constructed from a sparse donation of in house stainless steel materials and with a small amount of welding assistance. The only cost will come from the activated carbon which is cheap. Quote for Filter: https://drive.google.com/drive/folders/0BwahrD4A-B-3NHVLM1dIWlZPdFU

Solution: The Science Committee respectfully asks the Board to rule for Science’s recommended plan to proceed with the installation of its made-in-house activated carbon filter or to rule in favor of and please fund the purchase of a professionally manufactured activated carbon filter for $1079.00.

Relevance: Science needs this fundamental piece of equipment to facilitate a safe working chemical environment for DMS members to perform electroplating, PCB fabrication processes, metal recovery processes, carbon nanotube functionalization, graphene oxide synthesis, and whatever else is proposed by the membership and works with our system.


2:1 Funds Request for Purchase of Remaining Equipment Items and Materials for Enclosure (Eric Brunner)

Problem: The Science Space needs to purchase a few remaining items to become a productive, contributing committee to DMS and demonstrate space utilization. Many scientific processes require several pieces of equipment working in conjunction with one another to provide for any type of productive work to take place within our space. Also, a small enclosure area is required to provide added protection against air borne contamination. A BoM of materials is provided below for remaining equipment and for an enclosure. An example of a professionally manufactured enclosure is provide below and has been quoted to us at $6,950. BoM: https://docs.google.com/spreadsheets/d/1aJqUP9bgJUOIXfo8_mVhUNnpDMcL8Hhm0Zvq7XGH2lg/edit#gid=0 Example Encloseure: http://www.hepafilters.com/products-page/cleanroom-products/cleanrooms/ Quote: https://drive.google.com/drive/folders/0B9Gn_skxpZG9aHhRSFVwZFVRWkE

Solution: Please grant Science Committee 2:1 matching funds ($2000 from Board, $1000 from Science Committee) for the purchase of these items and materials needed in conjunction with a simple majority vote taken at the next Science Committee Meeting to take place in the next 7-10 days.

Relevance: Science classes have as of late demonstrated resounding success from the members and from the local Scientific community interested in fostering a teaching, learning, hands-on educational environment at DMS. The funds provided here would secure a basic setup to allow for proficient and diverse avenues into Scientific experimentation at DMS.

Minutes

DALLAS MAKER SPACE BOARD OF DIRECTOR'S MEETING : JANUARY 22, 2017

MEETING CALLED TO ORDER 10:02

====
IN ATTENDANCE

 - Erik Smith
 - Ken Purcell
 - Luke Olson
 - Alex Rhodes
 - Robert Davidson


PRIOR MINUTES APPROVED WITH ADDITIONS
 - Alex corrected motion on 5.4


====
TREASURER'S REPORT

BALANCES
Checking        $ 204,789.50
Quickbooks      $ 239,806.91
Difference      $ (35,017.41) due to clearing/processing times
Savings Account $  53,453,42

DECEMBER CASHFLOWS
Income	      $58,239.02
Operating	  $19,082.49
Honorarium	   $4,800.00
Comm Alloc.	   $6,550.00  
Expenses	  $12,000.00 
Monthly NET	  $15,806.53


====
NO CONSENT AGENDA ITEMS PASSED WITH UNANIMOUS CONSENT

 
====
CONSENT AGENDA

4.1 $1,200 for RoboReels for workshop (Brandon)
 - AS WRITTEN: "Allocate $1,200 to automotive for the purchase of 4 roboreels."
 - DISCUSSION
   - Erik: Not convinced they offer 4-5x the values
   - Robert: Safety issue
 - MOTION : "Allocate $300 to Automotive for the purchase and installation of a 
 single Roboreel."
   - PROPOSED: Luke
   - SECONDED: Ken
   - 4 in favor, Erik opposed, motion passes
   
   
4.3 $500 for lift table cart (Brandon)
 - AS WRITTEN: "Allocate $500 to automotive for the purchase of a hydraulic lift
 table cart"
  - DISCUSSION
   - Erik: Does Machine shop want this?
   - David: We don't need it
   - Brandon: 13"-51" table lift... 
   - Luke: Feel like members would use this for everything
   - David: Pallet jack to ~63"
 - MOTION : As written
   - PROPOSED: Luke
   - SECONDED: Alex
   - Motion passes unanimously

   
====
NEW BUSINESS

5.1 Purchase a Trailer for Blacksmithing equipment $7000 (Alex Rhodes)
 - AS WRITTEN: "Purchase a trailer for blacksmithing equipment. I have spoken 
 with John Haskins and he is in favor of this option for their classes. Please 
 provide $7,000 for the purchase of a trailer."
 - DISCUSSION
   - Alex: Solution to where we will put blacksmithing equipment - transport to
   and from DMS as well as offsite events.  20' x 8.5'.
   - Raymond: Additional couple hundred dollars for toungues...
   - Alex: Anvils will be unitized on bespoke carts
   - Stan: Monthly allocation for storage
   - Alex: Automotive will load/unload for Lemons
   - Robert: Blacksmithing is well-attended; induction furnace will soon be 
   in service for use outside of 
   - Luke: Need to manage storage of blacksmithing for alt usage
   - Erik: Not convinced that this will be a multi-use trailer
 - MOTION : "Allocate $7000 to Blacksmithing for the purpose of obtaining a 
 trailer"
   - PROPOSED: Alex
   - SECONDED: Robert
   - Motion passed unanimously


5.2 PR Hall Budget Proposal (Priyanka Pohar)
 - AS WRITTEN: "We'd like a $1100 budget for: Wall Paint Supplies- $400, Wall 
 Bulletin Board - $300, Wall Signs - $200, Help Line Supplies (hangers, metal 
 lines, wood, signage, acrylic box) - $200."
 - DISCUSSION
   - Brooks: Current bulletin boards aren't being well-utilized
   - Ken: Would like to see PR complete projects before funding new projects; 
   willing to allocate money for paint
 - MOTION : "Allocate $800 to PR for the purpose of revitlizing the front halls"
   - PROPOSED: Alex
   - SECONDED: Robert
   - Motion passed unanimously
   
   
5.3 Closet Budget Proposal (Priyanka Pohar)
 - AS WRITTEN: "We'd like a budget of $300 to set up the closet."
 - DISCUSSION
   - Priyanka: Want to install shelving
   - Alex: Feel like there's some wiggle room in the PR budget to make this 
   happen
   - Erik: Logistics has some funds, can help split
 - MOTION : Dismiss
   - PROPOSED: Erik
   - SECONDED: Robert
   - Motion dismissed unanimously

   
5.4 Makerspace T-Shirts Budget Proposal (Priyanka Pohar)
 - AS WRITTEN: "We request a budget on t-shirts, inks, and screens for $600 for 
 profit, or a budget of $1000 to give the shirts away as advertisement."
  - DISCUSSION
   - Ken: If we sell, we have to track sales / COGS; all for more DMS shwag out 
   there - we have not done a good job tracking these things in the past
   - Alex: Some concerns about QC on DMS-made shirts
   - Brooks: Control of inventory...
   - Priyanka: new member kit including T-shirt
   - David: Need to allocate more in order to handle sizing spread
   - Nick: Don't want to give away T-shirts - devalues them to the members
   - Brooks: Cafepress/etc?  [Alex: high cost/low quality]
   - Mary: Purpose is to promote DMS outside of DMS
 - MOTION : "Allocate $1000 to Public Relations for the purpose of producing 
 T-shirts for sale"
   - PROPOSED: Robert
   - SECONDED: Luke
   - Motion passed unanimously
   
   
5.11 PR Fellowships
 - MOTION : "Award 2-month Maker Fellowships to Mitch Cerroni and Patrick 
 Thompson.  Award a 3-month Maker Felowship to Tim Bean."
   - PROPOSED: Robert
   - SECONDED: Erik
   - Motion passed unanimously


5.5 February Dallas Maker Challenge (Brandon)
 - AS WRITTEN: "Create first ever Dallas Maker Challenge competition. (Sponsored
 by automotive committee, unless PR wants to run it) The rules:
Must be a member of DMS to enter
Create anything utilizing the tools / resources of DMS during the month of 
February
Enter by submitting a post on talk with a writeup of what you created with 
pictures of it being worked on and the final product
Maximum of 1 entry per member
Winner selected by vote online to choose the most interesting / well built item 
will win either $500 cash or 1 year of free DMS membership"
 - DISCUSSION
   - Brandon: Promote members making things in order to draw attention to DMS 
   and making
   - Alex: Post to blog - more detailed than show-and-tell thread
   - Erik: Prefer year membership
   - Nick: Promote event ~2 months out
   - Luke: Details are important, need it ironed out - i.e. "year of credit" in 
   order to comply with the laws and not confer unintended special rights; need 
   this to be fully formed
   - Raymond: Feel it's worthy, needs promotion, project must be very 
   well-documented in order to gather attention
 - MOTION : Table indefinitely
   - PROPOSED: Erik
   - SECONDED: Luke
   - 4 in favor, Robert abstains, motion tabled indefinitely
   
   
5.7 Code of Conduct Rule Change (Chris P)
 - AS WRITTEN: "Insert before rule #5 in the code of conduct the following: 
 "Don't be an asshole.""
 - MOTION : Dismiss
   - PROPOSED: Erik
   - SECONDED: Alex
   - Motion dismissed unanimously


5.6 Code of Conduct and Anti-Harassment Policy (Merissa Green)
 - AS WRITTEN: "Update the Code of Conduct as follows:
Add the following to begin the Code of Conduct section:
"This code of conduct applies to all Dallas Makerspace sponsored spaces, both 
physical and electronic. This includes the Talk forum, mailing lists, social 
media pages, and wiki, as well as any other spaces or events that Dallas 
Makerspace hosts. Anyone who violates this code of conduct may be sanctioned or 
expelled from these spaces at the discretion of the Dallas Makerspace Board of 
Directors."
Add the following subsection:
"Anti-Harassment Policy
Harassment is prohibited and will not be tolerated. Any person who feels they 
have been the victim of harassment should ask the harasser to cease the 
behavior, if they feel safe doing so. Members or guests asked to stop any 
harassing behavior are expected to comply immediately. Harassment includes the 
following, without limitation:
* Offensive comments related to race, religion, gender, gender identity and 
expression, sexual orientation, disability, or physical appearance.
* Gratuitous sexual or obscene images or behavior in spaces where not appropriate
* Unwelcome physical contact or sexual attention without consent or after a 
request to stop
* Threats or incitement of violence towards any individual, including encouraging 
a person to engage in self-harm
* Deliberate intimidation by words, gestures, body language, or menacing behavior
* Stalking or following
* Sustained disruption of discussion
* Harassing photography or recording, including logging online activity for 
harassment purposes
* Continued one-on-one contact or communication after requests to cease
* Deliberate "outing" of a sensitive aspect of a person’s identity without their 
consent
* Deliberate misgendering. This includes deadnaming or persistently using a 
pronoun that does not correctly reflect a person's gender identity
* Publication of non-harassing private communication"
 - DISCUSSION
   THIS DISCUSSION IS RELEVANT TO BOTH THIS AGENDA ITEM AND 5.8
   - Luke: Board used to have authority to deal with issues immediately without 
   formal dramatic processes; we have now hobbled those who used to be able to 
   deal with the issue swiftly
   - Marissa: without a rule in place, there is no clearly-communicated norm for 
   behavior; filing complaints is now somewhat baseless without standards
   - Amelia: Less gray than "be excellent"; this is explicit on what is not 
   allowed; left DMS because of behaviors on this list.  Complaints are as 
   difficult as a trial without any of the support.
   - Stan: Against much of this because been bludgeoned with anti-harassment 
   rules in the workplace
   - Haley: Have been in a situation where had to quit because of harassment; 
   have placed complaints that went unaddressed.  Feel that setting a standard 
   is important
   - Nick: Board can hold emergency BoD meetings and may be appropriate; not in 
   favor of single BoD member making unilateral actions outside of meetings.  
   Prefer a statement on harassment.
   - Raymond: Our rules are vague.  "Be excellent" means many things to many 
   people.  We need this policy because we have some lack of empathy among 
   members.  Many of our members - beyond the regular population - are in 
   precarious positions.
   - Alex: This is frontend on our complaint process but does not alter it; need 
   a better policy outside of an emergency BoD meeting
   - Marissa: Unreasonable complaints sparked by this will be filtered by the 
   board
   - Luke: Not comfortable with a long enumeration
   - Michael: Devising more rules is a problem - cannot be all-encompassing; 
   judgement is required regardless; only recource for failure to enforce is to 
   vote in a new board.
   - Amelia: Threats not time/action-specific on not legally actionable.  Our 
   demographic is heavily slanted towards male, low female participation because 
   of the environment.
   - Haley: Stan - have seen you do things on the list, feel we don't share a 
   definition of what is or is not appropriate.  [Stan: Would like to discuss]
   - Eric: If this passes, want statament to effect of members abusing their 
   officer/director position should be punished.
   - David: BoD manages complaints perhaps once per month. TX has a bathroom law 
   pending, members discussing this could take offence to discussion, feel like 
   it could be used to persecute.
   - Erik: There will always be a "reaosnable person" standard applied no matter 
   how exhaustive the rules
   - Michael: Enumerated rules have weaknesses because we will disagree on what 
   the terms mean.  Procedure needs to be fixed to ensure some privacy but 
   utimately public.
   - Luke: Fundamental alterations to the process will require a change to the 
   bylaws.
   - Haley: There can be arguments made about edge cases, but this will set the 
   goal lines
   - Brooks: An official statement vs rule is a silly semantical argument; net 
   effect the same
   - Mary: Been in male-dominated environments almost entire career; DMS has 
   grown to the point that we experience growing pains and may need to address; 
   once we start enumerating we will need to expand into minutae.  Wear body-cam 
   or otherwise objectively document situation.
   - Haley: Gender divide on this issue - most women in favor.  Note that the 
   people more likely to be harassed are bringing this up.
   - Priyanka: Like Michael's statement, would like a committee or group other 
   than BoD
   - Michael: Feel it's important to make a statement or rule on the issue
   - Ken: We need the action side....
   - Brooks: It's apparent that we have numerous members with Asberger's 
   symtoms; these people need specifics pointed out to them rather than general 
   statements.  "Be excellent" is not cutting it.
   - Alex: Michael's statement gives out no examples of harassment
   - Marissa: This is to enumerate COC to include DMS location, electronics 
   presences, offical events
   - Mel: Harassment not part of my experience - perhaps because married to 
   Alex - had some past esperience bing followed by a member with Asberger's who
   apparently did not understand some norms
   - Mary: Have worked w/ Asberger's people who run the gamut; suggest COC 
   handbook to build norms
   - David: For non-DMS contexts, feel strongly should not apply
   - Michael: This is more about a culture change than a rule/process change
   - Priyanka: Privacy and determination of harassment seem to be key issues
   - Alex: Always gray areas; mediation committee failed, moderators have not 
   been a great success - falls on board by default.
   - Amelia: Mediation committee is an issue because of training / process req's
   - Robert: What does Merissa expect the board's responsibility to be?
   - Brooks: Enforcement is broken
   - Merissa: People are not comfortable reporting problems without a more 
   specific policy - "Be excellent" is too vague, too subject to parsing
   - Lisa: Impossible to enumerate everything; campaign with examples, posters, 
   Talk to try to change the culture; email group for reporting issues ... 
   - Haley: Compared to other established policies, Merissa's is very short
   - Merissa: Other makerspaces have a Member Advocate to handle some of these 
   issues - elected or appointed Officer
   - Luke: Prefer simplicity - fitting for the organization; prefer a group to 
   enforce somehow is real solution.  Perhaps send out an e-mail to members to 
   put them on notice.
   - David: Did not apply for mod because of position on freedom of speech
   - Eric: Not in favor of appointed positions
 - MOTION : "Append the Code of Conduct to include the following:
 Harmful behavior, harrassment, stalking, theft, hazing, and otherwise being the 
 opposite of excellent is unaccecptable."
   - PROPOSED: Luke
   - SECONDED: Robert
   - 4 in favor, Alex opposed, motion passes
 - POST DISCUSSION
   - Haley: Difference between poster and wiki?
   - Luke: A more detailed poster makes it more explicit for those lacking the 
   judgement to know
 - POST MOTION : "Append the Code of Conduct to include the following:
Add the following subsection:
'Anti-Harassment Policy
Harassment is prohibited and will not be tolerated. Any person who feels they 
have been the victim of harassment should ask the harasser to cease the 
behavior, if they feel safe doing so. Members or guests asked to stop any 
harassing behavior are expected to comply immediately. Harassment includes the 
following, without limitation:
* Offensive comments related to race, religion, gender, gender identity and 
expression, sexual orientation, disability, or physical appearance
* Gratuitous sexual or obscene images or behavior in spaces where not 
appropriate
* Unwelcome physical contact or sexual attention without consent or after a 
request to stop
* Threats or incitement of violence towards any individual, including 
encouraging a person to engage in self-harm
* Deliberate intimidation by words, gestures, body language, or menacing 
behavior
Stalking
* Harassing photography or recording, including logging online activity for 
harassment purposes
* Continued one-on-one contact or communication after requests to cease
* Deliberate "outing" of a sensitive aspect of a person’s identity without their 
consent
* Deliberate misgendering. This includes deadnaming or persistently using a 
pronoun that does not correctly reflect a person's gender identity'

Change Code of Conduct rule #3 to read as follows:
'The Board of Directors may expel anyone who violates the Code of Conduct via 
resolution from the premises, online systems, or at sponsored events.'"
   - PROPOSED: Alex
   - SECONDED: Erik
   - 4 in favor, Luke abstained


12:15 15-MINUTE RECESS

12:31 MEETING RESUMES


5.8 Anti-Harassment Zero-Tolerance Statement (Michael Stovenour)
 - AS WRITTEN: "Propose that the Dallas Makerspace Board issue a statement, like
 those of many other public institutions, that reinforces how the Board does not
 tolerate harassment and will act on complaints. This is not intended to create 
 new rules since we already have an effective complaint and disciplinary 
 process.
This statement should be added to, or merged with, the existing 
non-discrimination statement on the rules page. I don’t think that existing 
statement is a rule just as the one below is not a rule; however, it does make 
sense to post these statements on the rules page since this statement provides 
direct guidance as to how the existing rules will be applied for these 
particularly egregious types of behavior. I plagiarized this from two other 
statements from public institutions and can provide attribution if needed.
Minimal Statement Example:
The Dallas Makerspace is committed to fostering an environment free from 
harassment. Harassment in this context is defined as conduct that is so 
offensive as to create an environment that a reasonable person would consider 
intimidating, hostile, or offensive.
Statement Example:
The Dallas Makerspace is committed to the fundamental principles of academic 
freedom, equality of opportunity and human dignity. To fulfill its educational 
charter, the Dallas Makerspace encourages a climate that values and nurtures 
collegiality, diversity, pluralism and the uniqueness of the individual within 
our state, nation and world.
The Dallas Makerspace, in accordance with applicable federal and state law, is 
committed to fostering an environment free from all forms of harassment [or 
discrimination] especially on the basis of race, color, national or ethnic 
origin, religion, sex, disability, age, sexual orientation, or veteran status. 
Harassment in this context is defined as conduct that is so offensive as to 
create an environment that a reasonable person would consider intimidating, 
hostile, or offensive.
Members who believe they have experienced harassment [or discrimination] 
prohibited by this statement may, without fear of reprisal, seek the immediate 
assistance of a member of the Board of Directors. The Board takes all complaints
 of harassment [or discrimination] seriously and will address each through the 
 established complaint process. Through that process the Board will take 
 appropriate corrective action to ensure that the harassment [or discrimination]
 stops and does not recur. Violations of this policy will result in appropriate 
 disciplinary actions against the offenders, up to and including a temporary or 
 permanent ban from physical and/or online spaces as deemed appropriate by the 
 Board."
 - DISCUSSION
   - Michael: Feel this is incompatible with the list of rules
 - MOTION : Table
   - PROPOSED: Erik
   - SECONDED: Robert
   - Motion tabled unanimously
   
   
5.9 Request 1 new camera in 3d fab (Erin Robertson/Proxy: Stan Simmons)
 - AS WRITTEN: "buy and install a new camera in 3d fab on top of far lefty."
 - DISCUSSION
   - Stan: Will work to reposition the existing camera for beter coverage, 
   storage issues on server...
 - MOTION : ""
   - PROPOSED: Alex
   - SECONDED: Erik
   - Motion tabled unanimously
   
   
5.10 Creative Arts needs to let out a belt notch and needs some slight funding 
(Nicole Franczvai)
 - AS WRITTEN: "I would like the board to consider allocating CA $500 fund 1/2 
 the costs that we are facing in the near future."
 - DISCUSSION
   - Raymond: higher-resolution than CNC router
   - David: Not a current model ... potential s/w issues w Windows 10
   - Erik: Somewhat concerned abouy buying from a member... 
   - David: Current model is ~$3k
   - Nick: Imprint area small - approx 3"x3"
   - Luke: Not compatible w/ Win10 - supported up to Win8; actual operation on 
   Win10 unknown
   - David: CA committee in favor of after discussion
   - Ken: Why not use some of their existing budget
   - Luke: Don't want to micro-manage the committee, if they have the cash...
 - MOTION : "Allocate $250 to Creative Arts for the purpose of obtaining a 
 MPX-80 printer, a serger, and a printhead for the Epson printer"
   - PROPOSED: Alex
   - SECONDED: Ken
   - Motion passed unanimously
   
  
5.12 Require that CA Annex wall be completed to the ceiling and soundproofed (Zach Metzinger)
 - AS WRITTEN: "Require that CA complete the wall to the ceiling and add 
 sufficient soundproofing within the wall cavity before the CA Annex can be 
 occupied as operational space."
 - DISCUSSION
   - Erik: Install a door closer
   - Brooks: Have a spare door closer, proposal is otherwise unworkable
 - MOTION : Table
   - PROPOSED: Alex
   - SECONDED: Ken
   - Motion tabled unanimously
   
   
5.13 Move Blacksmithing equipment out of Metal Shop (Zach Metzinger)
 - AS WRITTEN: "Since Blacksmithing tools cannot be used in Metal Shop, and are 
 typically stored until rolled out back behind the building for a class, a new 
 storage area needs to be determined for these largely-inactive tools. Would a 
 locked storage container violate our lease? Is there close off-site location 
 where some/all of them can be stored?"
 - DISCUSSION
 - MOTION : Table
   - PROPOSED: Alex
   - SECONDED: Robert
   - Motion tabled unanimously
   
   
5.14 Technology upgrade for Creative Arts (Nicole Franczvai)
 - AS WRITTEN: "We would like help purchasing a computer like this (please feel 
 free to advise). Two of the correct cameras (I'm not sure which model) and some
 RAM like [https://www.amazon.com/Crucial-PC3L-12800-204-Pin-SODIMM-CT2KIT102464BF160B/dp/B007B5S52C/ref=sr_1_3?s=pc&ie=UTF8&qid=1484866187&sr=1-3 
 this. Allocate what you feel is an adequate amount for the purchases."
 - DISCUSSION
   - Brooks: Aware of the RAM issue, nearly out of server CPU/memory/diskspace 
   to accomodate additional cameras
   - Haley: Laptop needed because running out of space in CA ... 
   - Brooks: Will deal with this using existing resources and/or 
 - MOTION : Table
   - PROPOSED: Alex
   - SECONDED: Ken
   - Motion tabled unanimously


5.12 Air Drier Upgrade Project (Robert Davidson)
 - AS WRITTEN: "Purchase a new air drier and flow regulator and filter. This 
 would include the QRHT-50 Compressed Air Dryer, QMF 50 Compressed Air Filter 
 and the Optiflo Regulator 1.0" connection using Airnet Piping 25mm - 1 Pipe 7 
 NPT Adapt 4 Elbows and Install. Total Price is $3,432.64 Plus shipping fees. 
 Link to the quote https://drive.google.com/file/d/0B3a_d0VXnnAgbTNVN2syaERYdGlSTjJPanN4bXdGTndTOWFz/view?usp=sharing"
 - DISCUSSION
   - Luke: Existing air drier was sitting outside for years, on borrowed time
   - Robert: To replavce drier, regulator, new pre-filter, 
   - Raymond: Keep donated drier as a spare?  [Brooks: Yes]
 - MOTION : Allocate $3500 to infr
   - PROPOSED: Robert
   - SECONDED: Alex
   - Motion passed unanimously
   
   
5.13 Ruling on the purchase or the construction of an activated carbon filter 
(Eric Brunner)
 - AS WRITTEN: "The Science Committee respectfully asks the Board to rule for 
 Science’s recommended plan to proceed with the installation of its 
 made-in-house activated carbon filter or to rule in favor of and please fund 
 the purchase of a professionally manufactured activated carbon filter for 
 $1079.00."
 - DISCUSSION
   - Eric: Want to complete and get a conclusive statement, committee will 
   develop and maintain a list of approved chemicals for use with the filter.  
   Small quantities with splatter guards
   - Luke: Certain that carbon filter is effective?  [Eric: Believe effective]
   - Alex: Prefer a professional solution when dealing with safety issues
   - Eric: Feel that the solution is overkill relative to quantities; projected 
   utilization as well as RFID / plan tracking will alert to when replacement is
   necessary.
   - Mary: Our other utilzation of other compounds cause far greater problems
   - Luke: SS welding isn't easy...   
   - Ken: 
 - MOTION : As written
   - PROPOSED: Ken
   - SECONDED: Robert
   - 4 in favor, Erik abstains, motion passes


5.14 2:1 Funds Request for Purchase of Remaining Equipment Items and Materials 
for Enclosure (Eric Brunner)
 - AS WRITTEN: "Please grant Science Committee 2:1 matching funds ($2000 from 
 Board, $1000 from Science Committee) for the purchase of these items and 
 materials needed in conjunction with a simple majority vote taken at the next 
 Science Committee Meeting to take place in the next 7-10 days."
 - DISCUSSION
   - Eric: Science progress is not as expected due to lack of instruments / lab
   conditions necessary to make progress
   - Luke: Code and technical issues with a clean room 50' from a woodshop - 
   there is endless dust
   - Eric: Concept is for positive filtered pressure rather than true hermetic 
   enclosure
   - Brooks: Fire suppression is necessary for a perm enclosure
   - Eric: We have ideas on how to deal with the dust
   - David: duty cycle per month?  Will determine filter consumption.
   - Luke: Interactive an alternative?  Is it short enough term to setup 
   elsewhere away from dust.
   - Eric: ~2 hours utilization, return after a week
   - Raymond: Pull air through a filter in the area to see how much dust is 
   stuck to it before committing
   - Alex: Can utlize gear w/o cleanroom?  
   - Eric: Gear OK to store outside cleanroom, also useful w/o cleanroom
   - Eric: Spoke to fire marshall, who was of the opinion that a water-permeable
   roof would be acceptable w/o additional fire suppression
   - Luke: Want to see more evidence of activity - not seeing, but if people are
   attending classes, that's OK
   - Brooks: SMART goals...
   - Robert: Concerned about utilization of that Science area and money - RFID 
   logs would be a good start
   - Alex: No such burden placed on other committees
 - MOTION : "Allocate $2000 to Science for the purchase of equipment and 
 materials"
   - PROPOSED: Luke
   - SECONDED: Alex
   - 4 in favor, Alex abstains


4.2 $1,400 for 50 ton press (Brandon)
 - AS WRITTEN: "Allocate $1,400 to automotive for the purchase of a 50 ton 
 press"
  - DISCUSSION
   - Brandon: Curent 12-ton HF press is not in good operaable condition any 
   more; Automotive will house the press
   - David: Machine shop manual arbor press is rated to 20 tons
   - Alex: Lowest spending priority this month
   - Robert: Utilization?
   - Luke: We broke the HF press through over-uasage ... 
 - MOTION : "Allocate $1150 to automotive for the purchase of a 50 ton press"
   - PROPOSED: Luke
   - SECONDED: Alex
   - Motion passed unanimously

   
OTHER DISCUSSION ITEMS
  ELECTIONS 
   - Luke: BOD elections planned for April, waiting on response 
   - Art: Get it right and nail down the process
   - Alex: Expect to resolve by next election
   - David: Can do notice by publication now that we are >1000 members
  ONLINE EDUCATION
   - Alex: Anyone that has ideas about or potential material for coursework, 
   please let me know
   - Luke: Safety in particular...
   

NEXT MEETING SCHEDULED FOR 19 FEBRUARY 2017, 14:00

MEETING ADJOURNED 14:35

Action Items

Status Item Description Responsible Party
[X] Allocate $300 to Automotive for the purchase and installation of a single Roboreel. Finance
[X] Allocate $500 to automotive for the purchase of a hydraulic lift table cart Finance
[X] Allocate $7000 to Blacksmithing for the purpose of obtaining a trailer Finance
[X] Allocate $800 to PR for the purpose of revitlizing the front halls Finance
[X] Allocate $1000 to Public Relations for the purpose of producing T-shirts for sale Finance
[X] Award 2-month Maker Fellowships to Mitch Cerroni and Patrick Thompson. Award a 3-month Maker Fellowship to Tim Bean (Allocate $350 from Maker Fellowship Fund) Finance & Infrastructure (Billing)
[ ] Change Code of Conduct rule #3 to read as follows: 'The Board of Directors may expel anyone who violates the Code of Conduct via resolution from the premises, online systems, or at sponsored events.'" BoD
[X] Allocate $250 to Creative Arts for the purpose of obtaining a MPX-80 printer, a serger, and a printhead for the Epson printer Finance
[X] Allocate $3500 to infrastructure for new air dryer Finance
[X] Allocate $1079 for the purchase of a professionally manufactured activated carbon filter Finance
[X] Allocate $2000 to Science for the purchase of equipment and materials Finance
[X] Allocate $1150 to automotive for the purchase of a 50 ton press Finance

Quick Books Journal Entry: BOD1005

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