Board of Directors Meeting 20151117

This meeting will be held in Modified SRC3 format.

Time, location

19:00, Dallas Makerspace

Prior minutes

Board_of_Directors_Meeting_20151020#Minutes

Board_of_Directors_Meeting_20151112#Minutes

Financial Statement

As of 10/31/2015, our estimated General Funds stands at $38,961.54. This is an increase of $31,219.72 from last month.

This surplus is attributed to continued reservation of spending. Nothing has changed in the process of calculating this balance.

Treasury says "good job" and advises everyone to not try to spend it all.

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via the forums. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

Clarify Modified SRC3 Meeting Procedure (Andrew LeCody)

Problem: There was confusion at a prior meeting over how board meetings operate.

Solution: Use the updated version of Modified SRC3 for meeting procedures.

Upgrade Site WiFi to Wireless-AC (Brooks Scharff)

Problem: Our current wireless setup includes 3x dual-band (2.4Ghz and 5Ghz) access points in the office space, and 3x single-band (2.4Ghz only) APs in the warehouse. 5Ghz coverage is not reliable in the warehouse, causing dropouts on newer computers with dual-band wifi chips (as they roam from office space to warehouse and vice-versa).

Solution: Allocate $500 to Infrastructure to purchase 3x Ubiquiti UAP-AC-PRO. The existing UAP-PRO AP's will be moved to the warehouse area, and the warehouse's current UAP's will be retired (or possibly installed in 2.4Ghz-congested areas).

Relevance: Reliable network infrastructure keeps members happy and productive, and also allows education to continue.

Appoint New Science Committee Chair (Andrew LeCody)

Problem: The Science Committee needs an effective leader to remain relevant at the space. The committee has voted to suggest that Ashley Newland be their new chairperson.

Solution: Appoint Ashley Newland as the Science Committee Chair.

New Business

DMS Paint Booth (Brandon Green)

Problem: We don't have any adequate places to paint or finish things while at DMS.

Solution: Replace a couple worktables in south workshop with an up to 15x20 enclosed paint booth to be used for relatively small scale painting and finishing (would be managed by logistics committee). Use crowdfunding / donation drive from members to raise half of money for purchase, with other half coming from a matching allocation from the general fund, could need up to $20,000 total (up to 10,000 out of GF). After a final plan and budget is developed, start a crowdfunding drive via an appropriate method, if fundraising fails to generate half of needed funds cancel this project and nothing would come out of general fund.

Remove Unauthorized Camera System (Brooks Scharff)

Problem: Amateur Radio installed their own camera system a few months ago. We have completed the installation of a new Hikvision camera (the model is the DMS standard camera, with a specifically chosen lens), making their legacy system a waste of space. The installer has refused to remove the system. We cannot allow committees to run their own camera systems - this is why Infrastructure has budgeted for and procured an advanced camera system.

Solution: Require the Amateur Radio committee to remove their camera system. Amateur Radio can designate individuals to be granted access to BlueIris so they can review footage from their new camera.

Re-authorize Amateur Radio's current camera system (Justin Edwards)

Problem: We currently have and use a committee owned and authorized (by both the committee formally and board informally) camera system in place of the DMS primary system. The system was installed to protect both the space and Pat Hykkonen from the liability of erroneous or intentional violations of the FCC regulations that would result in large fines for both the space and Pat plus possible jail time for Pat. When the system was installed we had requested a camera from the board informally through Robert and were told we could order and pay for one or he could order it for us and bill it to the committee. We requested that a high quality high resolution camera be ordered with enough ability to clearly see the frequency display of our radio. We were told a 6mm would likely perform at this level and that one would be ordered and it was and billed to us. When the order was placed we explained that if it did not meet our requirements we could not use it. One was ordered but never arrived after two months of waiting. At this time Robert was again approached and told us the camera was unavailable and that he could and had already purchased a 4mm and that it would likely work. We said we would try it and that if it did not work for the purpose needed we would not be able to use it. At that time the camera system became extremely unreliable and crashed causing our committee to discuss the issue and vote to purchase an outside security camera system that we could use to protect the space and Pat as we had held up our stations upgrades and radio activations till this could be resolved. We notified the board and discussed informally with several of the board members and agreed we would still try the camera system when it arrived but would still install our system till the cameras were restored and reliable. I offered a camera system for sale that I had personally purchased from Radio Shack on deep discount still new in box for use at the space if the committee purchased it from me. I purchased it for $155.00 and sold it to the committee at this same cost( a discount of 145.00 from the normal 300.00 the system was still selling for at the time it was bought by the committee). Upon purchase it was installed immediately and has since been online with no down time and has resolved the two issues our committee has had, one someone taking our computer mouse and another being an erroneous incorrect operation of the station by an operator. When the space's primary camera system came back operational it still was not 100% reliable and still to this day is having glitches. To cover the issues we need high quality and resolution video footage with the ability to see small displays on the radios to tell frequency and if the radio is in operation along with storage of footage for long periods of time due to the ever slow response from the Federal government to violations. The current system we have meets those standards with 100% reliability including tamper alarms and detection with video proof of tampering prior to malicious shut down due to the advances in technology provided by Samsung which was been field tested when installed. See specifications here http://www.samsung.com/us/security-and-monitoring/security-systems/SDS-P3022 and also just for reference 960H / 4CIF / 2CIF / CIF (NTSC : 120fps, PAL : 100fps). Brooks the co-chair of the Infrastructure committee has directly challenged our camera systems use after he installed the 4mm camera telling us we need to remove it and posting a board agenda item previous to ours after we stated we would not remove it till we reviewed the new camera. He even went so far as to personally attack me regarding the matter on the Infrastructure hangout calling me a "punk" because I stated I had already seen the camera systems capabilities including seeing a 4mm camera shown to me by Robert. I was also shown the systems capabilities by several others with access and stated this to Brooks and even stated I would still review the install for the ability to use it.

Solution:I will review the new camera install by requesting access through the ticket system today on 3NOV15 and should I still believe it cannot serve the purpose of our committee's needs I request that our current system be re authorized by the board formally. I also request the board authorize purchase of the 4mm camera back from the Amateur Radio committee/club at the cost of $175.95 which we paid for the 4mm camera.

After reviewing the camera installed into Amateur Radio and getting questions answered by the infrastructure committee, primarily Brooks and Robert, we have come to a decision. We as a committee have decided the space's primary camera system cannot meet the needs our committee, club trustee, nor club president/committee chair set forth for the camera system. As stated when we first looked into this we would not pay for a camera that did not meet those needs. We hereby ask as previously stated above that we be re authorized formally to continue use of our current camera system by the board and ask for a refund of the camera cost charged to amateur radio. To give specific reasons as to why we came to this decision:the FPS is far to low to properly see the frequency display at speed when being adjusted or the transmission indicator when it is on and when it shuts off, the footage storage time is far to low(two weeks with no adjustment as stated by Robert and Brooks both in the infra hangout) with the space's primary system vs our system having 90 + days of data storage at high fps and resolution, no reliability and multiple failures since upgrade. We have no issue with the current camera that is installed staying installed if the board wishes but we still request a refund for its cost.

Nicole gets busy and DMS Creative Arts shouldn't be a stepchild (Nicole Franczvai)

Problem: Nicole gets slammed with life and her attentions get sent everywhere. I feel horribly guilty of letting down DMS with my lack of attention (aka laser show, messy room, and unkept admin duties). She's a good person with a good heart - she's also someone who runs three lifetimes all at once sometimes.

Solution:Elect David Kessinger (aka photomancer) as co-chair of the creative arts. David has expressed interest in helping manage the creative arts program. He is a constant source of positivity and he's frequently at the space. He also seems to never sleep. I believe we make a good team and can discuss things openly from all sorts of angles. He can lead when I am dealing with my baby mama drama. I'm sorry I'm not here to talk about it but my baby gotta sleep. Thank you guys for always being so kind and supportive of what we are trying to accomplish.

Build 6 more tables (Frank Lima)

Problem: We don't have enough work tables. The ones Allen built are not durable nor were they intend to be.

Solution: Allocate $2000 to logistics committee for purchase of materials for 6 tables, 4 of these workbenches will have wheels and no vise 2 will have a vise and no wheels. All the tables will be of the same height and very similar to the current wheeled plywood table.

Relevance: to our tax exempt purpose: Providing work space is a core requirement to all of our educational pursuits, if people cant do anything they cant learn anything.

Sell Forklift (Brooks Scharff)

Problem: The battery-powered forklift is a large piece of equipment and only two members are authorized to use it. This equipment is very rarely used, yet takes up valuable floor space. The "forks" stick out and are a major tripping hazard.

Solution: Require the Machine Shop Committee to sell their forklift.

Clean Desk Policy (Brooks Scharff)

Problem: The Multipurpose Room is frequently left in a disorderly state, causing us to look bad when giving tours et al.

Solution: Authorize the Infrastructure Committee to implement a clean-desk policy in the Multipurpose Room. Any unattended items can then be immediately placed in the lost and found or put on the donation shelf.

DMS Computer Policy (Brooks Scharff)

Problem: Currently, members are bringing in their own machines and "loaning" them to the Makerspace. These machines may not be properly licensed, which could put DMS in legal peril.

Solution: Require any machines intended as semi-permanent or permanent fixtures of the Dallas Makerspace to be approved by the Infrastructure Committee for purposes of license compliance. Machines determined to not be in compliance must be removed by its owner ASAP.

DMS Computer Access Policy (Stan Simmons)

Problem: The Infrastructure Committee changed the access policy on the laptops and severely restricted the ability of non-members and family members from using machines in the Multipurpose room. Without computers that don't require a login, it is difficult for non members to sign up, family members with no AD account to access the system, and regular members to reset passwords.

The machines referenced in the agenda item above both have valid COA stickers, and the versions and CD keys installed match the COA stickers. The software installed on them is all properly licensed or is FOSS. Both are locked down with Reboot Restore RX (similar to Deep Freeze) and have legal anti-antivirus installed. These machines automatically login with a standard user account "DMS" and are not on the AD Domain.

Solution: Require the Infrastructure Committee to have (or allow) at least two general purpose computers available for non-members and family plan members to be able to use in the Multipurpose room.

Infrastructure Scope Creep (Allen)

Problem: One of the reasons behind splitting the Operations Committee was the continuous scope and authority creep that occurred under that committee. Recently this has become a renewed issue with the Infrastructure Committee.

Solution: Reaffirm that the scope of Infrastructure does not include what goes on in the Space and that any ambiguity of scope goes to the other committee (i.e. when an area is ambiguously within the scope of more than one committee, and one of the committees is Infrastructure, the authority over that area is with the other committees).

Define what makes a committee and special interest group (Pearce's item tables from last meeting)

Problem: As the space grows more members will want to create new groups and will likely want to classify them as committees. In order to prevent committees from being formed on a whim we should further define what makes a committee. We should also take the opportunity to make sure all current committees fit the new standard. Simply offering workspace to work on/store specific personal projects should not define a committee.

Solution: Add the following to the Rules: "A Committee should provide critical services, require specialized tools or recurring expenses."

Possible affected committees: Aerospace/RC, Civic Hacking, Classroom, Financial, Infrastructure, Logistics, PR, Science, and VECTOR,. Those that have floor space would be used as universal work space instead to allow more projects to be worked on at once, and allow more wall space for personal or project storage. And there is no reason to split mission critical committees that do not require floor space into so many different groups. They could simply be split off as interest groups of one Operations group, some of which would become part of the employee's duties at a later date.

Define a committee primarily by its utilization and level of participation (Nicholas Schell)

Problem: As the space grows, more members will want to bring new and exotic tools to the facility and will likely want to classify them as committees. In order to serve the interests of our existing membership, we should take the opportunity to ensure these new acquisitions do not needlessly displace our ongoing activities. Our bylaws should be expanded to better accommodate a flexible definition of "committee" in the interest of unifying and serving the growing diversity of our membership.

Solution: Add the following to the Rules: "A Committee may or may not require specialized tools, recurring expenses, and/or floor space. As a general rule, the allocated size and ongoing maintenance costs of a committee should be proportionate to its level of participation."

By "participation", metrics could be impartially captured by member time spent on the floor/tool use + number of members + voting... or some combination thereof. Kent's proposal to have the membership vote upon what gets funded each month is a step in the right direction.

It is time to curb the concept of using semantics to put tools above people ("tyranny of the tools"). It is no more egalitarian to direct member funds toward the acquisition and maintenance of one expensive tool (amenity) which in practice is used by very few vs. denying a large group of members some workspace (amenity) to collaborate and work together.

I suggest Pearce remove his new business item from this meeting and I will do so as well. We did not solve this issue at the last board meeting, nor will we do so again without building bridges and proposing win-win solutions with everyone affected on board.

Crowdfunding Donation, courtesy of Ahmed Mohamed and Launch Good (Benjamin Groves)

Problem The Dallas Makerspace has been approached by representatives of a crowdfunding source tied with Ahmed Mohamed. The family wishes to donate half of their crowdfunding revenue to the Dallas Makerspace, approximately $10,000. This offer comes with the stipulation that the money goes towards maker-scholarships for children who don't otherwise have the financial ability to participate in a Makerspace.

Solution Upon all parties approval and donation of money, Dallas Makerspace will place this money into a dedicated Maker Scholarship fund. This new fund will be similar to our Maker Fellowship Fund, but reserved with the intent to allocate annual memberships to children 18 and under. So as not to contradict our own bylaws about children and safety, memberships will be allocated to a parent of a child under 16 with the intent that the parent participates in Maker Activities with and while monitoring their child. Children between 16 and 18 can seek a Maker Scholarship on their own accord.

Each Maker Scholarship awarded is based on our Starving Hacker Rate of $35 per month, or $420 per year. The donation into our Maker Scholarship fund will cover 25 annual memberships for children. Upon each Maker Scholorship awarded, $420 is allocated to General Funds in lieu of payment and the same as the Maker Fellowship process.

We will reach out to the nearby schools to let them know about our offer. We will provide a simple questionnaire online for contact information and the question "What could you do at the Dallas Makerspace?". This question is to understand the intents of the Child or Parent applicant. Applications will be approved by the Board of Directors at the Board of Director's Meeting following a week after application submission.

Drop SRC3 Meeting Format (Benjamin Groves)

Problem The Dallas Makerspace meetings have settled into a format that works for our organization. This format does not exactly match the modified SRC3 rules that are posted at the head of the Board Meeting Pages and the SRC rules at the head of Membership Meeting pages. Many members are unaware of this structure or the existence of SRC3. This makes our linkage to the SRC3 meeting format (modified or not) an artificial constraint that hinders our natural meeting format. (Reference : https://dallasmakerspace.org/w/index.php?oldid=16344 , http://wiki.hacdc.org/index.php/MIBS_Simplified_Rules_of_Coordinated_Consensus_through_Chaos)

Solution Drop the statements "This meeting will be held in Modified SRC3 format." and "This meeting will be held in MIBS SRC3 format." from future meetings. Something can be devised to replace them, but for now we break this link.

In the interest of budgeting, add monthly allocations for recurring expenses (Benjamin Groves)

Problem We as an organization struggle with clarity and finding clarity in our forward looking budgeting. We know as an organization that we will incur monthly expenses for things like rent, electricity, internet. I would like to propose some additional structuring to help us recognize these normal expenses going forward.

Solution We add the below fund classes to our accounting, with monthly payments going into each. Instead of paying these expenses out of our General Funds, we then pay out of these monthly classes. This way the list of monthly transactions provides us with a clearer picture of our monthly allocations before they happen. Periodically (and specifically in December of the year) these fund classes are rebalanced, with surpluses filling in debts and the remaining balance credited or debited from the General Funds. The overall goal is for these monthly transactions to be transparent to our balance, but certain expenses (ie: electricity) will fluctuate.

List of Proposed new Monthly Transactions:

Allocation	Amount
FUND - Adobe CC License	$50 + $300 (one time)
FUND - Electricity	$3500
FUND - Insurance	$600
FUND - Internet	$420.10
FUND - Parts Washer	$351.81
FUND - Rent	$10550.00
FUND - Router Loan	$2000.00
FUND - Quickbooks	$42.59
FUND - Trash Pickup	$225.00
FUND - Web Hosting	$250.00

List of Existing Monthly Transactions:

Allocation	Amount
COMMITTEE - Automotive	$250
COMMITTEE - Classroom	$50
COMMITTEE - Creative Arts	$200
COMMITTEE - Electronics	$250
COMMITTEE - Infrastructure	$250
COMMITTEE - Logistics	$750
COMMITTEE - Machine Shop	$300
COMMITTEE - Public Relations	$50
COMMITTEE - Wood Shop	$700
FUND - Directors Funds	$1000
FUND - First Aid Maintenance	$50
FUND - Janitorial	$1800
FUND - Offsite Storage	$400
FUND - Savings	$2000 (does not re-balance in December 2015)
(DROP) FUND - Adobe CC License	$600 / yr, occurring in May

TOTAL = $26039.50

W9 forms for all Honorarium and Eventbrite Payments to individuals in 2016 (Benjamin Groves)

Problem For tax purposes, Dallas Makerspace needs to provide the US Government W9 forms for individual persons not employed by Dallas Makerspace. As we are wrapping up 2015, we realize it is best practice to front-load the tax form collection and avoid "end of year crunch".

Solution Any persons who are paid out of the Honorarium Program or Eventbrite fees beginning January 1st 2016 will need to file a W9 form with the Dallas Makerspace Treasurer, or other party (as designated by the treasurer). As the W9 form contains a social security number, *this form is treated as confidential and sensitive data*, should only be handed off directly, and will be stored off-site in a secure area or safe deposit box. With a person's W9 on file, Honorarium and Eventbrite payments will happen as normal. Payments made to committees are internal and not affected by the W9 forms.

Ice Maker & Water Dispenser from Parks Coffee (Bryan Gangwere)

Problem: We are currently lacking a reliable ice and water dispenser at DMS. People are thirsty and also like to chew on ice. The current fridge is not regularly maintained.

Solution: Authorize spending of about $150/mo to rent a Hoshizaki DCM-270 ice maker/water dispenser combo from Parks Coffee. The vendor will maintain the equipment. Disconnect the water feed from the current fridge, empty the ice from it, then remove the icemaker component from the fridge to maximize freezer space for members (we can build additional shelves to further maximize freezer space).

Insurance Renewal (Benjamin Groves)

Problem: Our term of Insurance expires on 11/30/2015.

Solution: Authorize spending of approximately $6533.80 for insurance. This price is a quote collected by Robert, and is subject to change.

Purchase Plasma Cutter (Benjamin Groves)

Problem: The metal shop has no way to cut metal other than various band saws. which are fine for cuts on small stock. We have no way to cut large metal pieces such as plate or make non-straight cuts.

Solution: Purchase a hand held plasma cutter. Recommend a Hypertherm Power Max 45. Cost $1,500.00 per quote from Airgas. Relevance to tax something: This will provide members with the needed capability to cut metals and shapes not suitable for cutting with the bandsaws.

Fileserver Upgrades (Brooks Scharff & Luke Olson)

Problem: Our current fileserver setup is a desktop PC sitting on the floor. Luke and I can move the fileserver parts into a 4U rackmount chassis, and also add channel bonding for increased bandwidth (we were able to saturate the current gigabit port, why not more?).

Solution: Allocate $500 to Infrastructure for fileserver upgrades. This will include a new quality SAS controller card, necessary cables, and anything else Luke deems necessary.

Relevance: Reliable network infrastructure keeps members happy and productive, and also allows education to continue.

DMS Insurance Provider (Nick Sainz)

Problem: The DMS board is working on our insurance again as seen at the member meeting and on the Talk forumn. I would like to provide a quality referral for a second quote.

Solution: I'd like to provide a recommendation for a second quote. My recommendation is James Spencer of Nationwide Insurance. I've worked with James on both my Home Owners and Commercial Insurance Plans. He has one of the best grasps on insurance that I have found in any agent and he has always been willing to take the extra step to help figure out our insurance needs at MultiForms. In my dealing with James, I would compare him with Corby Hodgkiss our commercial realtor. He is in the age bracket of the board and willing to learn our needs as apposed to just selling us the cookie cutter plan that might not cover us when we actually need it.

Contact Info: James Spencer - Vice President Spencer Insurance Agency - Nationwide Insurance Tel: 972-242-1756 Cell: 682-465-1473 Email: [email protected] Address: 2626 N. Josey Ln.

        Suite 104
        Carrollton, TX 75007

Minutes

Dallas Makerspace Board of Directors Meeting notes : November 17th, 2015

In attendance:
- Alex Rhodes
- Kent Bowling
- Andrew LeCody
- Robert Davidson
- Benjamin Groves


Meeting called to order at 7:18pm


*** Prior Minutes ***
- Prior Minutes Pass


*** Financial Statement ***
As of 10/31/2015, our estimated General Funds stands at $38,961.54. This is an increase of $31,219.72 from last month.

Federal Tax forms for 2014 were submitted on November 16th, 2015.


*** Consent Agenda ***
This item passed with unanimous consent:
- Appoint New Science Committee Chair (Andrew LeCody)


*** Pulled Consent Agenda Items ***
Clarify Modified SRC3 Meeting Procedure (Andrew LeCody)
Drop SRC3 Meeting Format (Benjamin Groves)
- Discussion grouped with later item proposed by Benjamin Groves
  - Benjamin has opportunity to present his views on the SRC3 format
- Meeting rules are still open for additional changes at a later time
- Rules modified and proposed as written by Andrew LeCody, seconded by Robert Davidson
	- Motion passed with 4 in favor, 1 opposed

Upgrade Site WiFi to Wireless-AC (Brooks Scharff)
- Proposed by Robert Davidson, seconded by Andrew LeCody
	- Motion passed with unanimous approval


*** New Business ***
DMS Paint Booth (Brandon Green)
- Tabled with by unanimous consent of the board

Remove Unauthorized Camera System (Brooks Scharff)
Re-authorize Amateur Radio's current camera system (Justin Edwards)
- Two agenda items grouped together
- Infrastructure as a committee is charged with supplying other committees cameras
  - At least one camera, additional cameras are incurred by the committee unless approved by Infrastructre
  - Amateur Radio Committee will be reimbursed for $175.95 from Directors Funds
- Amateur Radio Committee is allowed to continue to use their own camera providing they allow access to the Infrastructure committee
- Infrastructure will upgrade the DMS Camera in the Amateur Radio Room
  - $175 is allocated for this camera upgrade
- Next Board Meeting, quality between the Amateur Radio Camera and the upgraded DMS Camera will be compared
  - A Board Vote will decide if Amateur Radio will continue use of their own cameras
- Proposed by Benjamin Groves, seconded by Andrew LeCody
	- Motion passed with unanimous approval

Nicole gets busy and DMS Creative Arts shouldn't be a stepchild (Nicole Franczvai)
- Approved as written by Andrew LeCody, seconded by Benjamin Groves
	- Motion passed with unanimous approval

Build 6 more tables (Frank Lima)
- Proposed as written Andrew LeCody, seconded by Benjamin Groves
	- Motion passed with unanimous approval

Sell Forklift (Brooks Scharff)
- Tabled with by unanimous consent of the board

Clean Desk Policy (Brooks Scharff)
- Allocate $300 to Logistics Committee, with the intent of purchasing a shelf for the Main Room
- Proposed by Robert Davidson, seconded by Andrew LeCody
	- Motion passed with unanimous approval

DMS Computer Policy (Brooks Scharff)
- Tabled with by unanimous consent of the board

DMS Computer Access Policy (Stan Simmons)
- Tabled with by unanimous consent of the board

Infrastructure Scope Creep (Allen)
- Tabled with by unanimous consent of the board

Define what makes a committee and special interest group (Pearce's item tables from last meeting)
- Tabled with by unanimous consent of the board

Define a committee primarily by its utilization and level of participation (Nicholas Schell)
- Tabled with by unanimous consent of the board

Crowdfunding Donation, courtesy of Ahmed Mohamed and Launch Good (Benjamin Groves)
- Approved as written by Benjamin Groves, seconded by Andrew LeCody
	- Motion passed with unanimous approval

In the interest of budgeting, add monthly allocations for recurring expenses (Benjamin Groves)
- Approved as written with these changes:
  - FUND_Electrictity is named FUND_Utility and encompasses gas payments
  - FUND_Router Loan is changed to monthly payment of $1000
- Approved as written by Benjamin Groves, seconded by Andrew LeCody
	- Motion passed with unanimous approval

W9 forms for all Honorarium and Eventbrite Payments to individuals in 2016 (Benjamin Groves)
- Approved as written by Benjamin Groves, seconded by Andrew LeCody
	- Motion passed with unanimous approval

Ice Maker & Water Dispenser from Parks Coffee (Bryan Gangwere)
- Tabled with by unanimous consent of the board

Insurance Renewal (Benjamin Groves)
- Creatre fund for Insurance and allocate $7000
	- Motion passed with unanimous approval

Purchase Plasma Cutter (Benjamin Groves)
- Tabled with by unanimous consent of the board

Fileserver Upgrades (Brooks Scharff & Luke Olson)
- Tabled with by unanimous consent of the board

DMS Insurance Provider (Nick Sainz)
- Tabled with by unanimous consent of the board

Next Board Meeting Scheduled on Monday December 14th at 7:00pm

Meeting adjourned at 10:33pm

October, 2015 Budget Report

Bank Balance                                   92,604.48  
--------------------------------               ---------
COMMITTEES
  3D Fabrication Committee                        730.86
  Amateur Radio Committee                         456.66
  Automotive Committee                            917.40
  Blacksmithing Committee                       1,001.73
  Classroom Committee                           1,241.75
  Creative Arts Committee                       2,707.82
  Digital Media Committee                         525.44
  Electronics & Robotics Committee              1,051.58
  Foundry Committee                               307.31
  Infrastructure                                  499.44
  Jewelry*                                        367.20  
  Laser Committee                               7,289.24
  Logistics                                      -109.90
  Machine Shop Committee                       -3,253.50
  Metal Shop Committee                           -732.85
  PR Committee                                    920.60
  Radio Control Committee                         585.04
  Science Committee                             1,882.03
  Treasury                                      3,041.68
  VECTOR Committee                                376.00
  Wood Shop Committee                           1,047.27
FUNDS
  3D Printer Operations                         1,908.66
  Adobe CC License                                 14.00
  Authorized Spending                             307.83
  Delta 3d Printer                                 72.70
  Maker Fellowship                              1,044.15
  Premium Class                                   350.96
  Screen Printing Operations                    1,598.69
  Snack                                           296.59
  Vinyl Cutter                                     83.22
FUNDS_MONTHLY
  Cintas 1st Aid Maintenance                      273.86
  Offsite Storage                                 615.69
--------------------------------               ---------
TOTAL                                          27,419.15
--------------------------------               ---------
VOODOO                                         26,223.79
--------------------------------               ---------
General Funds                                  38,961.54

Approved Purchase Tracking

Below is a condensed list of purchasing decisions made by the Board of Directors (above), and the status of these action items.

[✓] Allocate $500 to Infrastructure to purchase 3x Ubiquiti UAP-AC-PRO [TID#1473]
[✓] Allocate $175 to Infrastructure for upgrade of Camera to Amateur Radio Room [TID#1474]
[✓] Transfer $175.85 to Amateur Radio from Director Funds (Ben) [TID#1475]
[✓] Allocate $2000 to logistics committee for purchase of materials for 6 tables [TID#1476]
[✓] Allocate $300 to Logistics Committee, with the intent of purchasing a shelf for the Main Room [TID#1477]
[✓] On transfer of funds from Launch Good, set up and fill Maker Scholarship Fund with transfer
[✓] Add these monthly transactions:
    FUND_Adobe CC License     $50.00 + $300 (one time) [TID#1478]
    FUND_Utility            $3500.00
    FUND_Insurance           $600.00
    FUND_Internet            $420.10
    FUND_Parts Washer        $351.81
    FUND_Rent              $10550.00
    FUND_Router Loan        $1000.00
    FUND_Quickbooks           $42.59
    FUND_Trash Pickup        $225.00
    FUND_Web Hosting         $250.00
[✓] Allocate $7000 to Insurance Fund [TID#1479]