Board of Directors Meeting 20150517
This meeting will be held in Modified SRC3 format.
Contents
- 1 Time, location
- 2 Prior minutes
- 3 Officer/Committee reports
- 4 Spending Request Summary
- 5 Consent Agenda
- 5.1 Acquire a High Definition 3D Scanner (Lisa Selk)
- 5.2 Replace Router (Brooks Scharff)
- 5.3 Buy better workshop fan (Brandon)
- 5.4 Buy a TV for the Meeting Room (Greg Needel)
- 5.5 Basic parts repository needed (Nicholas Schell)
- 5.6 Digital Media Workstation Upgrade (Natasha Cooks)
- 5.7 Digital Media OS + Adobe Creative Cloud Software (Natasha Cooks)
- 5.8 New vacuum needed for general purpose (Nicole Franczvai)
- 5.9 Improvements to 240sx (Brandon)
- 5.10 Remove black vending machine from kitchen (Brandon)
- 5.11 Acquire a workbench for the wood shop (Alex Rhodes)
- 5.12 Purchase a Lynda.com Yearly subscription (Alex Rhodes)
- 5.13 Appoint Richard Alexander as Bio Committee Chairperson
- 5.14 Change Committee Reports to Monthly Membership Meetings Only (Andrew LeCody)
- 5.15 Authorize Purchase of RDS Per-User CALs x50 (Brooks Scharff)
- 5.16 Authorize Monthly Payment of Mandrill Email Services from General Funds (Benjamin Groves)
- 5.17 Re-brand Biology Committee as Science Committee (Benjamin Groves)
- 6 New Business
- 6.1 Replace drink fridge (Brandon Green)
- 6.2 Acquire more general Workbenches for work shop (Alex Rhodes)
- 6.3 Buy a SawStop to replace the current Cabinet Saw (Robert Davidson)
- 6.4 Reimburse Machine Shop for Replacing worn or damaged consumables & tooling (Bryan Gangwere)
- 6.5 Buy a new server to replace aging server. (Robert Davidson)
- 6.6 Acquire Tools for jewelry making classes (Creative Arts)
- 6.7 Authorize the upgrade to the next level of SmartWaiver that supports 600 people a month. (Robert Davidson)
- 6.8 Eventbrite Fees
- 7 Minutes
- 8 April 30th, 2015 Budget Report
- 9 Approved Purchase Tracking
Time, location
16:00, Dallas Makerspace
Prior minutes
Board_of_Directors_Meeting_20150419#Minutes
Officer/Committee reports
- 3d Fabrication Committee - Lisa Selk
- The current 3D Fabrication Committee's monthly report can be viewed at the following link: 3D Fab Committee Report for May 2015
- NEW 3D Fab Support options include:
- An e-mail address set up to report any break/fix issues for 3D Fab equipment. The e-mail address is: [email protected].
- A 3D FAB Maintenance & Repair log book (to log issues reported via e-mail, as well as maintenance/repairs). Inside the binder, there are sheets to tape to the affected printer so others are aware of the issue and that it's been reported already.
- Amateur Radio Committee - Justin Edwards
- Aerospace Committee - Romeo Espana & Nick McCarthy
- Automotive Committee - Brandon Green
- Continuing to purchase needed tools as funding allows (OBD2 scanner, die grinder, better tire gauges)
- With help of Logistics, improved lighting over auto by replacing all bulbs
- With help of Logistics, have been improving workshop in general (stools, ladder, hopefully new fans soon)
- Will hopefully be scheduling group build day to work on our 240sx (funding permitting)
- No classes as insurance situation is still uncertain
- Blacksmith Committee - John Haskins
- Bio Committee - David Ratcliff
- Bio clean-up and reorganization project ended
- Elected(to-be-officialized) new Committee Chairman: Richard Alexander
- Aquaponics: consolidated.
- Biomedical: hand prosthetics: 3D print complete, myoelectronic control system under development
- Homebrew: met on May 8
- Scientific computing: Rack under construction, not ready to be moved.
- Civic Hacking - Stephen Wylie
- Classroom Committee - Gus Reiter
- Creative Arts Committee - Haley Moore & Nicole Franczvai
- Specific notes about the monthly happenings can be found in the regular meeting
- Moved into the larger pillar room
- Working to have a fantastic opening to Makers:Make on May 29th at 6p - hope you enter
- Working to increase communication with members with Dallas Makerspace Creative Arts facebook page -join if you want to keep up to date
- Digital Media - Natasha Cooks
- Electronics Robotics Committee - Ken Purcell
- Our local rep from Hakko is still waiting on a response from corporate on a donation of soldering irons and other hand tools.
- Tuesday morning we had a visit from Rigol's regional rep and the local rep from TesTech in Richardson. Part of our ongoing plan to work on relationships for equipment and tools we use.
- The electronics room has a new toolbox to organize our hand tools and small test gear.
- We have added 2 Fluke 115 multimeters to our assortment.
- The eLab PC is finally setup in the lab. Currently has Windows 8 on it. Working on adding full software suites and multiboot with Ubuntu.
- Brooks fixed our network drops so we could have both the phone and the PC on the network.
- Spending authority has been granted to our Co-Chairs Art Givens and Katie Luper. If you need something for the lab ask any of us.
- A superfine box of Actobotics Robot parts were donated by Servo City (thx Robert).
- Committee will discuss a group project build with the parts.
- Startup another group order in the next month.
- Financial Committee - Ben Groves
- April Books are at the footer to this page.
- I am fearing the maintenance of the books to be unsustainable given current practice
- I am not quitting, you ain't getting rid of me that easily
- I will be seeking out council with a CPA group who specializes in non-profits in the near future
- Look into streamlining our process
- Get a gauge on external help
- May net some auditing for our taxes out of this
- I intend to either report next BOD meeting, or present an agenda item
- Foundry Committee - John Kuhlenschmidt
- Plan on a Intro to Pottery on May30 for more detail see talk or the calendar when it is posted.
- Also plan on a stain glass class in July.
- Got a Extruder - Post pics of it being use on Talk.
- Infrastructure Committee - Andrew LeCody
- Had a few power outages which caused server and network downtime.
- The AC unit for the open work room and former arts room has been replaced with a brand new unit. Due to how the lease was negotiated, total cost to the space was $1k!
- We are working on getting a 208V 30A circuit put into the server room, to allow for more servers and network gear. We are also seeking to replace the aging UPS we currently use. This will help ensure the network and related infrastructure stays available.
- Please keep the loading bay doors closed, the AC units for the workshop are struggling. The are not large enough to cool the parking lot.
- Laser Committee - William Petefish
- Lasersaur frame assembly is complete. We are waiting on Honeycomb for the lasersaur before bringing it online.
- Usage meter is going to get installed on the FS machine. FS machine has/had some down time due to 1) power supply arcing, 2) Power inlet being burnt. The inlet is being replaced.
- The laser area has been re-arranged. It has slightly more efficiency and some more space.
- We are also waiting on an electrician to install another circuit as well.
- NEW Laser Support option: An e-mail address set up to report any break/fix issues for Laser Committee equipment. The e-mail address is: [email protected]
- Logistics Committee - Allen Wan
- Machine Shop Committee - Bryan Gangwere
- Metal Shop Committee - Danny Meeks
- Public Relations Committee - Krissy Heishman
- Wood Shop Committee - Dan Henderson
- VECTOR Committee - Nicholas Schell
- New active member - Jeremy Ortwine w/new project: Paradise
- New project: Out Of Sight (Nicholas Schell)
- Freedom, Pro-Football, and Switchboard projects moved offsite
- New project: Spanish Eyes (Shawn Christian)
Spending Request Summary
| Amount | Request | Requestor |
|---|---|---|
| 4569 | 3d scanner | Lisa |
| 1400 | network router | Brooks |
| 450 | fan | Brandon |
| 630 | tv | Greg |
| 1000 | vector parts | Nicholas |
| 1250 | computer | Natasha |
| 50 | adobe cc | Natasha |
| 350 | vacuum | Nicole |
| 1500 | auto | Brandon |
| 1500 | benchdog table | Alex |
| 1750 | lynda sub | Alex |
| 700 | rds cals | Brooks |
| 1500 | drink fridge | Brandon' |
| 3500 | workshop tables | Alex |
| 6300 | sawstop saw | Robert |
| 2036 | machine shop | Bryan |
| 8050 | server | Robert |
| 2500 | jewelry making | Nick |
| 459 | upgrade waiver | Robert |
| 39,925 | !! |
Consent Agenda
Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.
Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via the forums. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".
Acquire a High Definition 3D Scanner (Lisa Selk)
Problem:
As one of the largest and most successful Makerspaces, we really need a reliable way to scan objects with a good quality output. Acquiring a high definition scanner that gives us a good resolution, at a price Dallas Makerspace can afford, will help us continue with our mission.
Solution:
To continue improving quality tools and resources that we make available to our membership and community, we are requesting funds to acquire a NextEngine 3D Scanner HD scanner (along with the PRO software upgrade and MultiDrive for significantly better results) which will allow us to offer access to additional quality tools that are relevant to our purpose (https://dallasmakerspace.org/wiki/3d_Fabrication_Committee#Purpose). Andrew Falgout has already donated money toward it, so the 3D Fabrication Committee has $446.75 in funds that we can contribute to the final cost.
Here are a couple of links for the scanner:
http://www.nextengine.com/faq#accuracy
http://www.nextengine.com/products/hd-technology
Cost:
NextEngine 3D Scanner HD (the actual scanner): $2,995
ScanStudio HD PRO (software upgrade: 4x higher detail, 2x speed, larger format scanning): $995
MultiDrive (allows fully automated capture and alignment of scans): $995
Shipping & Handling: $31
Sub-total: $5,016
Minus Donations received: -$446.75
Total Requested: $4,569.25
Relevance to our tax exempt purpose:
Purchasing a high quality, high definition scanner will allow us to offer access to additional quality tools that are relevant to our mission, allowing members of Dallas Makerspace and our community the opportunity learn (and teach) new skills, including how to use the 3D scanner, and will allow members to finish their projects with higher precision than we can currently offer. It will also help enhance our abilities to offer more robust classes in the 3D fabrication process from beginning to end.
Replace Router (Brooks Scharff)
Problem: Our current router (Ubiquiti EdgeMax Lite) is currently maxed out in terms of performance. We are not able to enable any features on the router without halving the routing performance (example, when we attempted to do NetFlow captures [anonymized traffic analysis], the routing performance slowed from 500mbps to less than 200mbps). Members are also reporting slow DHCP response time, which we can trace back to the underpowered router. Every time we upgrade the firmware, the config reverts to a previous state, which caused downtime for 3DFab on 4/24.
Solution: Authorize purchase of a pfSense C2758 Appliance ($1399). This will solve all current issues and prevent future ones. This appliance is more powerful in EVERY aspect and runs pfSense, a free and open-source router replacement (of note, we used pfSense briefly at the old space, but had to switch to our current router since the old hardware failed [before we had the money to purchase a long-term solution]). This new hardware would also be upgradable to have 10Gb interfaces, which we plan on implementing in the coming months. It's also capable of running a VPN service, should we choose to go that route.
Relevance to our tax exempt purpose: Increased capacity will allow for future growth and prevent any problems before they occur (network problems cause issues with the membership).
Buy better workshop fan (Brandon)
Problem: Current large fan is old, large (takes up floor space), dangerous. We dont need to circulate air near the doors. There are lots of cheap old weak box fans being used throughout workshop.
Solution: Dispose of current fans and allocate $450 to Logistics for purchase of 3 portable 24 inch drum fans
Relevance to our tax exempt purpose: Having fans that are less likely to chop peoples fingers off, take up less floor space, can easily be moved around workshop, and helps enable people focus on learning instead of sweating helps our educational goals
Buy a TV for the Meeting Room (Greg Needel)
Problem: The meeting room gets used regularly for collaborative work which would benefit from having a viewable monitor which stays in the room. Previously the TV cart would get rolled in and function but with the re-allocation of "old arts" to a class room that cart makes more sense staying in that room.
Solution: Allocate $630 for the purchase of a 55 inch TV and wall mount which will stay in the room for regular use. http://www.amazon.com/VIZIO-E550I-B2E-55-Inch-1080p-Refurbished/dp/B00UGE1T3W/ref=sr_1_2?s=tv&ie=UTF8&qid=1430847052 wall mount http://www.amazon.com/VideoSecu-Bracket-23-Inch-65-Inch-MF608B/dp/B001TIG36C/ref=sr_1_3?s=electronics&ie=UTF8&qid=1430847618&sr=1-3
Relevance to our tax exempt purpose: Having more functional collaborative space for groups helps people to explore and share learning in environments of a few people instead of large groups for other class rooms.
Basic parts repository needed (Nicholas Schell)
Problem: New members joining VECTOR do not have a local source for obtaining the basic supplies to refurbish their on-site projects. Many of these parts are common and inexpensive, but are not readily available. Since our floor space is limited (we are currently at max), this needlessly delays new members from getting involved if they are waiting in the project queue.
Solution: Authorize the purchase of a basic parts repository ($946). Complete itemization will be provided. Items will only include universal maintenance parts such as rubber kits, lamp sockets, nylon coil sleeves, and so forth. This will serve as a unique resource for pinball makers across the D/FW area, as there is currently no local source for any of these common parts.
Relevance to our tax exempt purpose: New members would be able to begin their projects immediately vs. waiting a week or two. Use of our floor space would thus become faster and more efficient and would better serve other members waiting to get involved.
Digital Media Workstation Upgrade (Natasha Cooks)
Problem: The Digital Media Committee has no functional workstation. DM needs an upgrade of our Dell Precision Workstation T5500 in order to edit, colour correct, and render HD footage for a CNC Router video (which has been shot). Currently, there is no workstation that supports resource intensive software such as Adobe Premiere CC, Adobe After Effects CC, or Adobe Speedgrade for HD video. The Digital committee cannot edit, render or color correct current or future video footage.
Solution: Authorize $1211.01 to purchase the following 8 components, and build out a functional workstation for editing and educational needs.
1 of 8
Memory (To 16 GB)
16 GB RAM Kit $140.46
http://www.amazon.com/Memory-Precision-Workstation-Black-Diamond/dp/B004EVPWUE
2 of 8
Storage
PNY Optima 240 GB SSD $89.29
http://www.amazon.com/PNY-Optima-240GB-2-5-Inch-SOLID/dp/B00JN1TY9U/ref=sr_1_1?s=electronics&ie=UTF8&qid=1430611159&sr=1-1&keywords=pny+optima
3 of 8
Monitor
Dell Ultra Sharp $300.55
http://www.amazon.com/Dell-Ultrasharp-U2415-24-Inch-LED-Lit/dp/B00NZTKOQI/ref=sr_1_2?s=electronics&ie=UTF8&qid=1430611246&sr=1-2&keywords=dell+ultrasharp
4 of 8
Coloromiter 169.99
http://www.amazon.com/Datacolor-Spyder4Pro-S4P100-Colorimeter-Calibration/dp/B006TF37H8/ref=sr_1_sc_1?s=electronics&ie=UTF8&qid=1430611365&sr=1-1-spell&keywords=color+callibrator
5 of 8
Keyboard - $49.99
www.amazon.com/Rosewill-RK-6000-Mechanical-Programmable-Anti-Ghosting/dp/B00G505M4S/ref=sr_1_2?s=electronics&ie=UTF8&qid=1430611425&sr=1-2&keywords=mechanical+keyboard
6 of 8
Mouse - $21.99
http://www.amazon.com/ROCCAT-Tri-Button-Gaming-Mouse-Black/dp/B009DYOPJ6/ref=sr_1_1?s=electronics&ie=UTF8&qid=1430611570&sr=1-1&keywords=roccat+lua
7 of 8
USB 3 expansion card - $18.99
http://www.amazon.com/Cord-free-Inateck-Controller-Additional-Connection/dp/B00JFR2I2C/ref=sr_1_4?ie=UTF8&qid=1430611878&sr=8-4&keywords=pci+expansion+card+usb+3
8 of 8
NVidia Quaddro 4000 Video Card $419.75
http://www.amazon.com/PNY-DisplayPort-Profesional-Graphics-VCQ4000-PB/dp/B003X26T70/ref=sr_1_1?ie=UTF8&qid=1430839618&sr=8-1&keywords=nvidia+quaddro+4000+2gb
Relevance to our tax exempt purpose: Increased capacity will allow for editing, rendering, and colour correcting HD video. We will also be able to expand educational opportunities for DMS members and the general public.
Digital Media OS + Adobe Creative Cloud Software (Natasha Cooks)
Problem: The Digital Media Committee has no functional workstation. DM will need software for the Dell Precision Workstation T5500 in order to edit, colour correct, and render HD footage for a CNC Router video (which has been shot). Currently, there is no Operating System or Software for Digital Media Purposes. Infrastructure Committee will provide OS installation.
Solution: Authorize $49.99 per month for the Adobe CC suite
Relevance to our tax exempt purpose: Ability to edit, render, and colour correct HD video. We will also be able to expand educational opportunities for DMS members and the general public.
New vacuum needed for general purpose (Nicole Franczvai)
Problem: The vacuum at the space wasn't adequate for the various needs of the space. The previous vacuum had a piece of tape holding the handle and had no ability to pick up dirt. I will be the first to admit that after a very frustrating cleaning attempt I threw away the vacuum. I apologize for throwing away the vacuum before speaking to someone in opps or on the board but it was broken and I got frustrated. Side note: I really don't know about vacuums - so I'm not sure which one would be good for general use. I know what works for my home (Dyson Animal) but I believe if you approve this it might take a bit of research. I changed the amount after the talk on talk proved that we might need a more expensive industrial machine - again up for debate.
Solution: Allocate (up to) $350 to logistics to purchase a new vacuum for general use. Proposed purchase 1: (http://www.amazon.com/Shark-NV42-Navigator-Deluxe/dp/B007L5I7DY/ref=sr_1_1?s=vacuums&ie=UTF8&qid=1430579294&sr=1-1&keywords=vacuum+cleaner) Proposed purchase 2: http://www.amazon.com/Hoover-WindTunnel-Bagless-Upright-UH70210/dp/B002HFA5F6/ref=sr_1_11?s=home-garden&ie=UTF8&qid=1430625305&sr=1-11&keywords=bagless+vacuum Proposed purchase 3:http://www.amazon.com/Hoover-Windtunnel-Bagless-Upright-UH70400/dp/B004G5TQIM/ref=sr_1_36?s=home-garden&ie=UTF8&qid=1430625838&sr=1-36&keywords=bagless+vacuum
Relevance to our tax exempt purpose: Members will learn about the importance of care of collective space, facilitate cleaning of classrooms before and after classes, and have a vacuum for all make and manner of our vacuuming needs.
Improvements to 240sx (Brandon)
Problem: We were unable to enter car into autocross event last month, it needs some safety related improvements
Solution: Allocate $1,500 to Auto committee for the purpose of improving 240sx so we can use it for various events
Relevance to our tax exempt purpose: Promoting group projects that drive education is a primary goal of DMS, having a vehicle we can enter into events will help advertise and grow the organization
Remove black vending machine from kitchen (Brandon)
Problem: Black vending machine in kitchen is taking up ~5 sq ft of valuable space and is not currently stocked or useful
Solution: Liquidate the asset
Acquire a workbench for the wood shop (Alex Rhodes)
Problem We do not have a workbench with bench-dogs which are very helpful for many construction projects
Solution Buy a workbench with the appropriate bench-dogs making it possible to hold woodworkers projects while planing, sanding or assembling. I recommend this bench for $1499.00 plus shipping http://www.highlandwoodworking.com/new-hofmann-hammer-all-round-workbench.aspx
Relevance to our tax exempt purpose: Allows us to teach hand wood working techniques. Eventually would like to get six either made or bought.
Purchase a Lynda.com Yearly subscription (Alex Rhodes)
Problem We have many tools around the space and plenty of classes on how to use them. There are fewer classes on how to design for them. We also have software on some computers that goes barely used because not a lot of people know how to use it.
Solution Purchase the LyndaPro program and start off with 5 licenses (the minimum) for $1750.
Below is a summary of the features and benefits of the lyndaPro program:
lyndaPro offers a cost effective solution for training multiple employees. lyndaPro allows the ability to add an unlimited number of users. As long as specific users are entered (no generic users ie. User1, user2), the Master Administrator can transfer around license seats. All end users will have a unique experience and their course history will be tracked and saved allowing for certificated of completion, movie history and bookmarking. Administrative reports tracking all usage is also provided. Active users will have access to the resource 24 hours a day, 7 days a week wherever internet access is available.
On top of the discounted user licenses, we provide a complimentary Administrator license that delivers the same unbridled access to our library plus the ability to:
- Create Multiple Groups (allocate licenses for different departments or teams)
- Activate & Deactivate Users
- Add, Delete, Move, & Edit Users
- Track Training Progression
- Generate Usage Reports
- Create Customizable Emails and Playlists: Ability to share courses with employees
There is no limit to the number of users assigned to each group.
We add 20-25 new training courses to our library on a weekly basis and these courses become available with your subscription at no additional charge.
As users train in our resource, they can begin to work within their own learning environment. Features include:
- Bookmarks: users can save their favorite courses, chapters, or movies to use for future reference.
- Exercise files: the same files being used by the authors and it allows the user to gain a hands experience of using the programs.
- Certificates of Completion: users will receive a certificate with their name, the name of the course, and the completion date.
- Player Preferences: users can use Flash, Windows Media Player, & QuickTime.
- Closed Captioning: for hearing impaired users.
- Course Search: users can search for key subject material within a Closed Captioned title to find the information more efficiently.
- Advanced Search: narrow down search criteria by category, software, vendor, & learning level.
- Remote Accessibility: access the resource on a mobile tool such as an iPhone, iPad, Blackberry, & Android device.
- Smart phone and tablet apps: free App for both IOS and Android
- Playlists: Ability to share courses with employees.
Here are our discounted pricing tiers (to provide context, a standard individual Premium license is $375): LyndaPro is an annually membership.
5-9 licenses: $350 each 10-19 licenses: $325 each 20-29 licenses: $300 each 30-59 licenses: $262.50 each 60-99 licenses: $225 each 100- 250 licenses: $187.50 each
Appoint Richard Alexander as Bio Committee Chairperson
Per the meeting held by the Bio Committee, appoint Richard Alexander as the new chairperson.
Change Committee Reports to Monthly Membership Meetings Only (Andrew LeCody)
Problem: Committee reports are extremely useful so that the membership is aware of the day-to-day decisions and issues affecting the space. As we have grown so has the size and length of these reports.
Solution: Remove committee reports from Board of Director Meetings and have them only be presented at the Monthly Membership Meetings. This will hopefully foster greater membership interaction with committee reports and decision making processes, while reducing the length of board meetings.
Authorize Purchase of RDS Per-User CALs x50 (Brooks Scharff)
Problem: On 5/13, we ran out of User RDS CALs for our JUMP server (used for the CNC router, mill, various applications, etc.). I performed a CAL reset which revoked all the licenses so the 50 we have are freed up for use, but this cannot be something we do frequently. We need to purchase additional RDS User CALs to support our growing membership.
Solution: Authorize the purchase of 100 additional RDS User CALs from TechSoup. The cost of each license is $7, so this should total $700. This should hold us for a few months, but we will need to purchase more as our membership grows and usage of this shared resource is increased.
Relevance to our tax exempt purpose: Maintenance of the JUMP server allows us to save money and effort on computers and software, which allows us to focus on our educational goals.
Authorize Monthly Payment of Mandrill Email Services from General Funds (Benjamin Groves)
Problem: Traditionally, Andrew LeCody has been paying for Mandril email handling services out of the Director Funds. This is a normal and recurring payment, we should just consider it part of our normal expenditures.
Solution: Authorize monthly payment of the Mandril fees from the General Funds (approximately $15 / month)
Re-brand Biology Committee as Science Committee (Benjamin Groves)
Problem: With membership ever increasing, our real estate is getting tighter. We (the Board) would like to see more activity in the area held by the Biology Committee. Also of note with new members, more questions and interests arise around the pure sciences (eg: Lasers and Astronomy).
Solution: Re-brand "Biology Committee" to "Science Committee". This opens up the abilities of this group to include more people and activities (and continue Biology pursuits as they wish). Note : If this action does not make a significant increase in activity in the Biology Area within the coming months (say August), re-purposing the area towards more frequent activity will be considered.
Relevance to our tax exempt purpose: Being a 501(c)3, one of our tax exempt abilities is the pursuit of Science. Actually having a Science committee is a solid fit for this ability.
New Business
Replace drink fridge (Brandon Green)
Problem: Current drink fridge is tiny, vending machine tends to shake cans enough during dispensing to spray soda everywhere, requires constant restocking
Solution: Allocate $1500 to Logistics for purchase of a 20 ft^3+ glass door merchandiser refrigerator
Relevance to our tax exempt purpose: Staying hydrated is a safety concern for all members and reducing the electricity costs by replacing 2 old devices with 1 new device helps allow the organization stay solvent
Acquire more general Workbenches for work shop (Alex Rhodes)
Problem We currently only have a few work tables for light duty work.
Solution 1: Buy more general purpose workbenches, only a bit more heavy duty. Allocate $1000 ($500 per bench) to cover legs, tops and miscellaneous add-ons like a vise.
Table option #1 https://www.grizzly.com/products/Super-Heavy-Duty-Workbench-Leg-System/D2910 https://www.grizzly.com/products/Solid-Maple-Workbench-Top-60-Wide-x-30-Deep-x-1-3-4-Thick/G9914
Table option #2 http://www.chdist.com/product/rousseau-fixed-height-bench-leg-27d-32h-489782.aspx?var=295746 http://www.chdist.com/product/edsal-1-3-4-butcher-block-maple-top-60x30-314553.aspx?var=83927
Solution 2: Allocate $3,500 to logistics and replace all workshop workbenches with the above much nicer ones. Having consistent decent looking work tables throughout the workshop not only improves the look (helping draw new members), it promotes a cleaner more organized environment, not to mention it solves the problem that half of the worktables don't have feet and rock back and forth on the concrete, making them very annoying to use and requires unsightly cardboard shims to level them. The idea of replacing the plywood on current tables is nice, but we never actually do that often enough to warrant the crappyness of a flexible 3/4" plywood work surface.
Relevance to our tax exempt purpose: This allows more people to work on projects.
Buy a SawStop to replace the current Cabinet Saw (Robert Davidson)
Problem: The current saw is a traditional saw it's a great saw but there is more and more people using the Saw and I am getting worried someone is going to get hurt not paying attention.
Solution: Setup the SawStop as the primary saw used in the woodshop, allocate up to $6,300 to Woodshop for purchase [1] (AR) I added more for the mobile base, extra regular cartridges, blades, Inserts for dados and cartridges for dados.
Relevance to our tax exempt purpose: SawStop is the latest in saw safety technology as we have more and more people use a Tablesaw for the first time we are making an investment in the safety of the members.
Reimburse Machine Shop for Replacing worn or damaged consumables & tooling (Bryan Gangwere)
Problem: The cost of replacing damaged and work tooling and consumables is taking a considerable amount of the machine shop budget. (Current Expenditures) A better use for this money would be expanding the capabilities of the machine shop (acquiring new equipment).
Solution 1: Reimburse Machine Shop Committee $2035.62 for expenditures for replacement items from December 2014 - April 2015.
Solution 2: Set up a monthly stipend to the Machine Shop Committee of $300 to help cover the costs of replacing worn and damaged tools and consumables.
Solution 3: Combine Solution 1 and Solution 2
Relevance to our tax exempt purpose: Without tooling the machine shop ceases to be a useful resource for our members. Also, classes cannot be provided without tooling to demonstrate with.
Buy a new server to replace aging server. (Robert Davidson)
Problem: Woodshop and the Machine Shop committee have made the move to used a shared server that is remotely accessible to allow members to use the equipment. The current server is aged and outages effectively shut down the CNC Router and Haas Mill. The 2nd issue is Blue Iris server is at capacity and we are in need of a replacement the intention is to share the system and allow other committees access as needed. The intention is to make a shift to "Cloud" access instead of local machines this allows the ability to use underpowered laptops to have access to the software without the need to install software on to the local laptop.
Solution: Purchase a new SuperMicro server that cost's ($8,049.89) that will give us the CPU power to handle an increased load on the jump environment [2]
Relevance to our tax exempt purpose: We are building a system that allows members access the jump environment remotely and locally to use DMS resources this allows us to use low cost endpoints that just require Microsoft RDP. We are approaching 1K members and we will need something that can scale we are currently at capacity and we are just starting out using the jump environment. This server will also be used for classes so we can use the jump server.
Acquire Tools for jewelry making classes (Creative Arts)
Problem The DMS currently lacks Jewelry making tools to support classes, teachers, or projects. We have four members (Anne Gullett, Scott, Nick Sainz, and Nicole Franczvai) wanting to be able to teach a vast range of classes requiring these tools. The classes would range from introduction to jewelry making to Metal inlay wood working.
Solution: Allocate $2500 to Creative Arts to purchase Jewelry Tooling. Anne, Nick, Scott and Nicole have built a minimal, but well planned set of tools to allow DMS to put on many instructional and hands on classes. The tools that are being requested are either Very Long Life consumables, or Work Horse tool which shouldn't require replacement from breakage. Seeding this section of creative arts opens the door to classes we currently don't support. The itemized list of tools, with pricing and links is available at, https://docs.google.com/a/dallasmakerspace.org/spreadsheets/d/1U7hpcOrMB4gg9W9elc6L18ouAjGYK_ZXcwFqwFpI-aM/edit?usp=sharing
Authorize the upgrade to the next level of SmartWaiver that supports 600 people a month. (Robert Davidson)
Problem: The SmartWaiver system is what we use to maintain the waivers and sign people in on the IPads in the front lobby. We constantly go over the 300 waivers a month threshold and would pull up a chart but I am locked out as we are currently over our waiver requirement now.
Solution: Purchase the upgraded plan for $918 per year an increase from the $459 price point we are currently at. [3]
Relevance to our tax exempt purpose: The waiver system manages and tracks the liability waivers for our members and our visitors.
Eventbrite Fees
Problem: Classes that take eventbrite fees that do not go to an individual do not allow 100% to go to a committee
Solution: If a class charges eventbrite and an individual does not take any of the funds 100% of the eventbrite fees should go to the committee of their choice.
Minutes
Dallas Makerspace Board of Directors Meeting notes : May 17th, 2015 In attendance: - Benjamin Groves - Andrew LeCody - Alex Rhodes - Kent Bowling - Robert Davidson Meeting called to order at 4:02pm *** Prior Minutes *** - Prior Minutes Pass *** Officer / Committee Reports *** Committee News *** Finiancial Report *** General Funds as of April 30th = $31,967.01 Note: Compared to last month, our General Funds increased $7394.80 *** Consent Agenda *** These items pass consent agenda with unanimous consent: - Authorize Monthly Payment of Mandrill Email Services from General Funds (Benjamin Groves) *** PULLED CONSENT AGENDA ITEMS *** Acquire a High Definition 3D Scanner (Lisa Selk) - Purchase NextEngine 3D Scanner HD, ScanStudio HD PRO, MultiDrive for an estimated $4600 from General Fund - Proposed by Andrew LeCody, seconded by Robert Davidson - Motion passes with 4 in favor, 1 against Replace Router (Brooks Scharff) - Tabled for future meeting with unanimous consent of the board Buy better workshop fan (Brandon Green) - Purchase 3x 24" drum fans to replace our workshop fan for an estimated $450 from General Fund - Dispose of existing large fan (bye-bye congress) - Proposed by Andrew LeCody, seconded by Robert Davidson - Unanimous Approval by the Board Buy a TV for the Meeting Room (Greg Needel) - Tabled for future meeting with unanimous consent of the board Basic parts repository needed (Nicholas Schell) - Tabled for future meeting with unanimous consent of the board Digital Media Workstation Upgrade (Natasha Cooks) - Allocate $1500 to Digital Media Committee for upgrade of the Digital Media Workstation in a fashion consistent with their proposal - Proposed by Benjamin Groves, seconded by Kent Bowling - Unanimous Approval by the Board Digital Media OS + Adobe Creative Cloud Software (Natasha Cooks) - Allocate approximately $600 per year (recurring) for two Adobe CC Suite licenses - Proposed by Robert Davidson, seconded by Alex Rhodes - Unanimous Approval by the Board New vacuum needed for general purpose (Nicole Franczvai) - Allocate $350 to Logistics with the intention of purchase of a vaccum cleaner - Proposed by Robert Davidson, seconded by Alex Rhodes - Unanimous Approval by the Board Improvements to 240sx (Brandon Green) - Allocate $1500 to Automotive with the intention of improvements to the 240SX vehicle - A clause rides along with this approval that this allocation is used towards quality parts and tools - Proposed by Alex Rhodes, seconded by Robert Davidson - Unanimous Approval by the Board Remove black vending machine from kitchen (Brandon) - Tabled for future meeting with unanimous consent of the board Acquire a workbench for the wood shop (Alex Rhodes) - Tabled for future meeting with unanimous consent of the board Purchase a Lynda.com Yearly subscription (Alex Rhodes) - Purchase a year subscription of 5 licenses of lyndaPro for an estimated $1750 from General Fund - Appoint Melissa Rhodes as caretaker of distribution of license seats - Proposed by Alex Rhodes, seconded by Andrew LeCody - Unanimous Approval by the Board Re-brand Biology Committee as Science Committee (Benjamin Groves) - Approved as written, and revisit Science committee activity at the August board meeting - Proposed by Benjamin Groves, seconded by Robert Davidson - Unanimous Approval by the Board Appoint Richard Alexander as Science Committee Chairperson (Andrew LeCody) - Approved as written - Proposed by Andrew LeCody, seconded by Benjamin Groves - Unanimous Approval by the Board Change Committee Reports to Monthly Membership Meetings Only (Andrew LeCody) - Going forward, a committee discussion will be held at the beginnings of each board meeting - Committee chairpersons opt-in to generate discussion with topics that they with to bring attention to - The treasurer is compelled to report at the beginning of each board meeting - Proposed by Benjamin Groves, seconded by Andrew LeCody - Unanimous Approval by the Board Authorize Purchase of RDS Per-User CALs x50 (Brooks Scharff) - Allocate $700 to the Infrastructure Committee with the intent of their purchase of RDS Per-User CAL licenses - Proposed by Robert Davidson, seconded by Alex Rhodes - Motion passes with 4 in favor, 1 abstaining *** NEW BUSINESS *** Replace drink fridge (Brandon Green) - Tabled for future meeting with unanimous consent of the board Acquire more general Workbenches for work shop (Alex Rhodes) - Allocate $1100 to Logistics Committee from General fund for the purpose of construction of two workshop tables - Proposed by Alex Rhodes, seconded by Andrew LeCody - Unanimous Approval by the Board Buy a SawStop to replace the current Cabinet Saw (Robert Davidson) - Approved as written - Note: Person who triggers the sawstop may be held liable for replacement of blade (approx $200), signage will be posted stating this - Proposed by Robert Davidson, seconded by Alex Rhodes - Unanimous Approval by the Board Reimburse Machine Shop for Replacing worn or damaged consumables & tooling (Bryan Gangwere) - Set up a monthly stipend to the Machine Shop Committee of $300 to help cover the costs of replacing worn and damaged tools and consumables. - Proposed by Kent Bowling, seconded by Benjamin Groves - Unanimous Approval by the Board Buy a new server to replace aging server. (Robert Davidson) - Tabled for future meeting with unanimous consent of the board Acquire Tools for jewelry making classes (Creative Arts) - Allocate $2380.66 to Crative Arts and liquidate the Jewlery Making orpject ($119.34), for the purpose of purchasing Jewelery Making equipment - Proposed by Andrew LeCody, seconded by Benjamin Groves - Unanimous Approval by the Board Authorize the upgrade to the next level of SmartWaiver that supports 600 people a month. (Robert Davidson) - Proposed as written by Robert Davidson, seconded by Alex Rhodes - Unanimous Approval by the Board Eventbrite Fees (Alex Rhodes) - Abolish from the Rules and procedures, the section titled "Events Charging Entry Fees" - ie: The 15% DMS cut of Eventbrite fees - Proposed by Andrew LeCody, seconded by Alex Rhodes - Unanimous Approval by the Board Electrical Work Quotes (Robert Davidson / Alex Rhodes) - Approve approximately $4175 from General Funds for upgrade of electricity infrastructure - Proposed by Robert Davidson, seconded by Alex Rhodes - Unanimous Approval by the Board Next Board Meeting Scheduled on June 21st at 4:00pm Meeting adjourned at 8:41pm
April 30th, 2015 Budget Report
The included report is the general balance as of 04/30/2015.
The $10,000 approved for transfer in the March Board of Directors meeting was processed in May.
Automotive, Wood Shop, Machine Shop, CNC Router project are in negative balance. There are known delays with a donation process that feeds the Machine Shop and CNC Router project. Tentatively, Automotive and Woodshop are advise to be conservative in spending to allow their balances to heal.
3D Fabrication Committee 1,051.23
3D Printer Operations 2,114.99
Amateur Radio Committee 1,214.00
Authorized Spending Fund 307.83
Automotive Committee -494.15
Bio Committee Fund 234.58
Blacksmithing Committee 1,300.00
Cintas First Aid Maintenance 114.35
Classroom Committee 1,170.95
Creative Arts Committee 4,190.87
Digital Media Committee 100.00
Electronics & Robotics Committe 1,909.74
Financial Committee Fund 116.46
Foundry Committee 969.59
Infrastructure 214.69
Laser Committee 13,500.54
Logistics 1,151.24
Machine Shop Committee -2,121.02
Maker Fellowship Fund 1,149.15
Metal Shop Committee 693.64
PR Committee 787.56
Premium Class Fund 350.96
Project - 2nd Laser Cutter 300.00
Project - Delta 3d Printer 72.70
Project - Jewelry Making 119.34
Project - Lathe Tooling 8.28
Project - MultiCam CNC Router -543.41
Savings Fund 10,004.77
Screen Printing Operations Fund 495.39
Snack Fund 988.71
VECTOR Committee 124.08
Vinyl Cutter Fund 212.58
Wood Shop Committee -1,099.00
Unclassified 31,967.01
TOTAL 72,677.65
Approved Purchase Tracking
Below is a condensed list of purchasing decisions made by the Board of Directors (above), and the status of these action items.
[✓] Purchase NextEngine 3D Scanner HD, ScanStudio HD PRO, MultiDrive for an estimated $4600 from General Fund [ ] Purchase 3x 24" drum fans to replace our workshop fan for an estimated $450 from General Fund [✓] Allocate $1500 to Digital Media Committee for upgrade of the Digital Media Workstation (trans #1497) [✓] Allocate approximately $600 per year (recurring) for two Adobe CC Suite licenses (trans #1505) [✓] Allocate $350 to Logistics with the intention of purchase of a vacuum cleaner (trans #1498) [✓] Allocate $1500 to Automotive with the intention of improvements to the 240SX vehicle (trans #1499) [✓] Purchase a year subscription of 5 licenses of lyndaPro for an estimated $1750 from General Fund [✓] Allocate $700 to the Infrastructure Committee with the intent of their purchase of RDS Per-User CAL licenses (trans #1500) [✓] Allocate $1100 to Logistics Committee from General fund for the purpose of construction of two workshop tables (trans #1501) [✓] Purchase SawStop table saw [✓] Set up a monthly stipend to the Machine Shop Committee of $300 [✓] Allocate $2380.66 to Creative Arts for the purpose of purchasing Jewelery Making equipment (trans #1502) [✓] Liquidate the Jewelry Making project ($119.34), transferring funds to Creative Arts (trans #1503) [ ] Upgrade to the next level of SmartWaiver that supports 600 people a month [ ] Approve approximately $4175 from General Funds for upgrade of electricity infrastructure
