Board of Directors Meeting 20150215
This meeting will be held in Modified SRC3 format.
Contents
- 1 Time, location
- 2 Prior minutes
- 3 Officer/Committee reports
- 4 Consent Agenda
- 4.1 Code of Conduct Addition (Andrew LeCody)
- 4.2 Operations Committee Funding Increase (Brooks Scharff)
- 4.3 Storage Rule Cleanup/Clarification (Andrew LeCody)
- 4.4 3D Printer Build Funds and Parts (Andrew LeCody)
- 4.5 Purchase New PolyPrinter 229 3D Printer(s) from PolyPrinter (Lisa Selk)
- 4.6 Maker Fellowship Proposal - Stan Simmons (Andrew LeCody)
- 4.7 Maker Fellowship Proposal - Lance Preston (Andrew LeCody)
- 4.8 Close Out Old Budgets (Brooks Scharff)
- 4.9 Blacksmith Building (John Haskins)
- 5 New Business
- 5.1 Auto Committee funding (Brandon Green)
- 5.2 Acquire More Tables (Ben Groves)
- 5.3 Lease Parts Washer (Bryan Gangwere)
- 5.4 Auto committee space reduction (Brandon Green)
- 5.5 Acquire Safety Equipment AED/Oxygen (Robert Davidson)
- 5.6 Acquire Dremels (Alex Rhodes)
- 5.7 Seek Matching Funds for Festool Sanders (Alex Rhodes)
- 5.8 Seek Matching Funds for Edge Sander (Alex Rhodes)
- 5.9 MetroCrest Membership (Robert Davidson)
- 6 Minutes
- 7 January 2015 Budget Report
- 8 Approved Purchase Tracking
Time, location
16:00, Dallas Makerspace
Prior minutes
Board_of_Directors_Meeting_20150111#Minutes
Officer/Committee reports
- 3d Fabrication Committee - Lisa Selk
- Amateur Radio Committee - Benjamin Groves
- Finishing up design of antennas for roof, Materials will be ordered soon
- Amateur Radio Technician Class is underway, with a General Class following in April
- People can still attend the Technician class and get caught up
- Aerospace Committee - Romeo Espana
- Automotive Committee - Brandon Green
- Car is running again and looking good for the race
- Actively engaging / recruiting other DMS interest groups to help with car
- Build days have been good for teaching skills, for instance recently taught basic welding skills to team members
- Several people have joined DMS to specifically work on this project
- Have been stocking up on tools / improvements to auto area as work is progressing on car
- Blacksmith Committee - John Haskins
- Classes going well, last two were greater than 15 students with some others bowing out due to lack of space and equipment
- We received donation of a new anvil that needs some rehab and a half-build coal forge, they were accepted but no notification was sent
- Discussion was had about the disposition of the power hammer, a proposal is to be made this meeting
- Bio Committee - Andrew Floyd
- Civic Hacking - Stephen Wylie
- Classroom Committee - Gus Reiter
- Creative Arts Committee - Haley Moore
- Electronics Robotics Committee - Ken Purcell
- The Electronics Room is staying pretty clean. THANKS for the many people who are helping to keep it tidy!
- We now have a label maker and starting to get the parts boxes labeled.
- Several members are working leads to get equipment discounted/donated - Virtual Bench, etc.
- We plan to order our long awaited gear on: o-scope, function generator, LCR meter, ESR meter.
- Will be redoing shelving this month to make the parts boxes more accessible.
- Financial Committee - Ben Groves
- Books as of January 2015 are posted below
- Monthly Reports will be delivered to committees, including Wood Shop, Machine Shop, Operations, 3D Fabrication
- In February, all monthly committee allocations will be adjusted to the first day of the month
- Classroom, Creative Arts, Electronics, Operations, Wood Shop
- (!) No committee will miss payment
- Reminder for Purchasing Officers : Receipts are important, as important as class titles or other proof if we ever have to prove our 501c3 status
- Please make sure all receipts are handed off or emailed to [email protected]
- Books as of January 2015 are posted below
- Foundry Committee - John Kuhlenschmidt
- Having a Introduction to Pottery class on Feb28
- - Currently have 11 sign up on eventbrite for the class.
- Laser Committee - William Petefish
- Reminder: You don't have to join the committee to be trained on how to use the laser.
- Reminder: Don't save your work to the desktop of the computer. It WILL be erased. Save it in the proper folder on the network drive.
- Reminder: The laser committee does have a list. ([email protected]) USE IT if there is an issue with the laser. Don't try to repair it yourself.
- Reminder: If YOU break the laser, let the committee know so we can fix it.
- Reminder: The laser usage amount went up. (NOW: $2.00 per 10 minutes. No fractions, Round Up.)
- Machine Shop Committee - Bryan Gangwere
- Metal Shop Committee - Danny Meeks
- Operations and Facilities Committee - Andrew LeCody
- New storage rules are in place
- Took over managing the workshop as the Workshop Committee split into Wood Shop and Metal Shop.
- A gigabit switch was loaned to us for use in the Multipurpose Room by Paul Stafford.
- Looking into running a sextuplex of ethernet cabling to each table group - this would hook people straight into the core switches instead of each table sharing a gigabit pipe to the core.
- Public Relations Committee - Steve Blanchard
- Wood Shop Committee - Alex Rhodes
- VECTOR Committee - Nic Schell
- New projects - Gold Wings (Stevo and Stacy), Sinbad (Nick Sainz), Tag Team (Nicholas Schell), Switchboard game (Haley Moore/Darcy Neal)
- New class - February 21st 2pm-4pm intro to virtual pinball/Hyperspin to be taught by guest Billy Roadifer who will bring his full-size virtual pin cabinet for demonstration
- Follow-up class advanced VirtuaPin/MAME configuration to follow
- Dallas Makerspace promotional materials needed for Texas Pinball Festival (March 27-29th) will coordinate with PR Committee
Consent Agenda
Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.
Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via the forums. The cut-off time for addition to or revision of the consent agenda's items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".
Code of Conduct Addition (Andrew LeCody)
Add the following rule to the Code of Conduct:
- Safety is important, if you are unsure of how to safely do something, don’t do it.
Operations Committee Funding Increase (Brooks Scharff)
Problem: Membership has experienced a huge increase. The Operations Committee has had difficulty purchasing basic supplies (paper towels, toilet paper, soap, etc.) due to our monthly allowance only being $150. This increase was only requested a few months ago.
Solution: Increase monthly allocation to Operations Committee from $150 to a variable amount, equal to fifty cents per member per month. For example, at time of writing, we have 591 full members and a total of 86 family members - totalling 677. Assuming on March 1st the number of members is the same, Operations would be allocated $338.50 for the month of March. This should keep us from having to continually ask the Board for an increased budget.
Storage Rule Cleanup/Clarification (Andrew LeCody)
Modify rule #7 to read:
7. Each member will be granted space for ONE personal storage bin: * The bin must not exceed 10"x16"x24". * All items must be placed INSIDE the bin. * The bin must be labeled with your full name, as it appears in the billing system. * The Personal Storage Area is located in the Kitchen.
Delete rule #6, as it is now up to the committees to determine how to handle storage in their areas:
6. Projects stored in committee rooms or other places outside of the designated Project Storage Areas must follow these additional rules
3D Printer Build Funds and Parts (Andrew LeCody)
Problem: The Rostock Prisma delta is unlikely to ever be in a usable state.
Solution: Reallocate the parts and funds for this printer to building a Mendel90. Project lead will be Mitch Cerroni.
Purchase New PolyPrinter 229 3D Printer(s) from PolyPrinter (Lisa Selk)
Problem:
Our membership has more than doubled in the past year - including OVER 100 New Members since last November, when the last printer purchase was approved - which is way beyond awesome!
As a result of our continued rapid growth and the extreme popularity of the 3D printers, we continue to face a severe workload issue.
We did receive one new printer last fall - which helped; but, we continue to often have a queue to print. We had been encouraged to wait until after the new year to submit another request for additional 3D printer(s), which is what we are doing at this time.
NOTE: Recently, one of our printers had to go in for repairs; and, when it was returned, it was returned with a Flexible Filament Extruder for us to try out (because of repeated interest expressed in being able to print with flexible filament like NinjaFlex). While having a Flexible Filament printer available is a great resource, it brings us back to needing (at least one) more reliable printer.
There are less expensive solutions; however, since members, committees, and Dallas Makerspace as a whole rely so heavily on the reliability and availability of our 3D printers, it is in our best interest at this time to purchase systems that have proven to be well built, well maintained, and well supported by PolyPrinter.
Solution: To keep up with the high demand for time on the 3D printers, and better enable us to offer hands-on classes, the 3D Fabrication Committee is requesting (at least one) additional 3D printer(s) be purchased.
Cost:
Cost: Ed K, owner of PolyPrinter, has provided the following quote:
The PolyPrinter 229 will be $2395 net (after discounts). PolyPrinter 229 (Made in Texas) - $2395.00 6-Month Warranty - included Extended Warranty (to make 1 full year) - $175.00 Onsite Trip Plan - $360.00/yr Delivery and Setup - $45.00 DMS Discount - $(580.00) Total (after discounts) - $2395
Reasoning: The 3D Printers are one of the biggest draws for new members. We need to be able to keep up with the demand of the printers and 3D Fabrication resources - which we currently are not able to do.
- We are asking for the purchase of (at least) one 229 PolyPrinter (like the ones we have now) to help alleviate some of the wait time. It will also help during the times that one of the printers is taken away from the site (for PR purposes, maintenance, upgrades and occassional repair).
Relevance to our tax exempt purpose: Purchasing these printers will allow us to offer access to our resources within a more reasonable time, allowing more members the opportunity to use the 3D printers to learn (and teach) new skills, and to finish their projects in a timely manner. It will also help enhance our abilities to offer more robust classes in the 3D fabrication process from beginning to end.
Maker Fellowship Proposal - Stan Simmons (Andrew LeCody)
Overview: In recent times Stan has gone above and beyond, doing many things to help support the Dallas Makerspace. His participation should be acknowledged.
Solution: Offer Stan 3 months membership paid out of the Maker Fellowship Fund.
Maker Fellowship Proposal - Lance Preston (Andrew LeCody)
Overview: Lance is a staple around the Dallas Makerspace, taking care of a number of facilities issues over time. His participation should be acknowledged.
Solution: Offer Lance 3 months membership paid out of the Maker Fellowship Fund.
Close Out Old Budgets (Brooks Scharff)
Problem: There are several financial allocations that are outdated and should be closed out.
Solution: Close out the following budgets, returning their funds to the appropriate fund (or general fund):
- Photography Committee (no longer a committee)
- Project - Alarm System (not used) - Reallocate to Operations
- Project - Cabinet Saw (has $-9) - Reallocate to Woodshop
- Project - CNC (only has $18) - Reallocate to Woodshop
- Project - CPA for Treasurer (???)
- Project - File Server (completed in 2014) - Reallocate to Operations
- Project - Future Build-Out Fund (completed in 2014)
- Project - Router Table (has $-0.38) - Reallocate to Woodshop
- Project - Security Upgrade (not used) - Reallocate to Operations
- Project - Sign-In Kiosk (only has $1) - Reallocate to Operations
- Project - Mill - Machine Shop Committee
Blacksmith Building (John Haskins)
Problem: Blacksmith equipment is stored in the metalworking room as well as the main warehouse. Recent increase in activity in the metalworking room made it desirable to increase the space available there, and the blacksmiths would like to have their equipment closer to where they use it instead of hauling it in and out each class.
Solution: The blacksmith committee would like to build a temporary, movable, storage structure outside. It will be positioned 3 feet from the dumpster on the same wall and be approx. 8' deep by 8' tall by 20' long. The front wall will be two building-length doors that will fold out parallel to the side walls when in use, creating a courtyard type work area of slightly less than 20'x20' for classes and members to use. Building materials will be standard framing, 2x4 studs at 16" centers, 2x6 joists, manufactured siding (plywood if nothing better can be found), a slightly pitched roof with manufactured roofing material, no floor will be installed. The whole building can be broken down to fit in a 20' trailer for moving to a new location if and when required. No power will be run to the building at this time, another phase of construction is being designed which will possibly add that and other features to the facility. No modification to the concrete should be required at this time, however approval for a few 1/2" or smaller holes would be nice. Blacksmith materials and equipment will be stored in this building, including the power hammer, workbench, forges, anvils, hammers, tongs, etc. Funding has been secured and approved by the committee as well as work day scheduled for the 21st if this measure passes. This solution adequately addresses clearing out the space for additional metalworking and main workshop activities while providing the blacksmiths with a more convenient set-up and tear-down solution.
This request if for the board to approval the committee to put the building at the location specified. While we don't believe it a firm requirement we would like to ask, if deemed appropriate by the board, that a representative gain landlord approval as well. The outline is drawn in colored chalk on the concrete out back depicting the building's location, footprint, and approx door paths.
New Business
Auto Committee funding (Brandon Green)
Problem: Auto has been funding Lemons car project and improvements to auto area with existing committee funds, existing committee funds have been depleted (not yet submitted for reimbursement) and we have a negative theoretical balance
Solution: Transfer 2,000 dollars to Auto committee funds
Details: Can see a record of transactions so far here. The current committee balance of ~1,600 is exceeded by our > 1,800 in spending so far. Remaining costs for the lemons car include paint, decorations, additional rollbar padding, grommets for firewall, fluids, brake pads and cooling duct attachments, tow hook materials, gauges, switch box, wiring, relays, etc. In addition to the lemons projects costs, auto also needs money to continue supplying needed tools and restocking supplies, I have been buying things like socket sets, pliers, disposable work gloves, water, and cleaning supplies out of auto funds. We also need better jacks, more electric impacts, complete impact tool set, complete sae socket set, better work lights, diagnostic equipment, etc.
Relevance to our tax exempt purpose: The Lemons car project has been great at facilitating education by bringing people together to work on a common goal, learning skills they have never had a chance to use before, promoting education is a key goal for DMS.
Acquire More Tables (Ben Groves)
Problem: Lack of tables has limited the Dallas Makerspace use of classrooms.
Solution: Purchase 8 folding wood-top tables. ($874.96)
Details: Wooden Folding tables are portable, durable, and better to write on than the plastic-resin folding tables. The exact model to choose is open to discussion, but appears to be a good fit for our functional needs and existing aesthetics: http://www.amazon.com/gp/product/B00BG6DR0C/ref=oh_aui_detailpage_o00_s00?ie=UTF8&psc=1 A single table was acquired with directors funds for reference before buying more ($109.37).
Relevance to our tax exempt purpose: Adding additional tables to our facility allows for more classes to be concurrently held (enabling the Pillar Room to better be a functional classroom), thus furthering our educational operations. Portable tables can be moved to serve other purposes that also meet our agenda.
Lease Parts Washer (Bryan Gangwere)
Problem: With the resumption of automotive related activities, as well as projects in the machine shop, it's becoming necessary to be able to clean and degrease parts and equipment at Dallas Makerspace. There is currently no place to do that. There are relatively inexpensive solutions from vendors ranging from Harbor Freight to Grainger, but they all have the following features in common:
- They are not effective unless they are solvent based (e.g. Mineral Spirits)
- They require a lengthy soaking of parts, often overnight
- They are open to the atmosphere, subjecting those in the vicinity to odors, and creating a mess
- Solvent/solution must be maintained, and used solvent must be disposed of, by the user
Solution 1: Allocate $350/month for a minimum of 1 year for an environmentally friendly, enclosed, maintained Torrent parts washer. This has the benefits of:
- Being extremely quick, negating the need for lengthy delays in projects and the resulting clutter and obstacles associated with those delays
- Being enclosed, negating any odors and containing the solution and dirt/grease within the machine, as well as minimizing the user's exposure to the solution
- Being maintained by an third party (Torrent)
(Note: Air and electricity (208V single phase) will have to be found or run to machine location)
Solution 2: Allocate up to $312/month for a maintained Crystal Clean model 1678 80 gallon parts washer. This has the benefits of:
- Being hands off (parts can be placed in the washer with the lid closed while it agitates and therefore cleans the part automatically)
- Being enclosed, minimizing odors and containing the solution and dirt/grease within the machine, as well as minimizing the user's exposure to the solution (If parts are manually cleaned, as is an option, this does not apply)
- Being maintained by an third party (Crystal Clean)
- Possibly having a lower cost (the maintenance can be deferred by us if we don't feel the solvent (naptha) needs replacing, making the cost $156/month)
Relevance to our tax exempt purpose: This parts washer will allow automotive maintenance classes to be held in reasonable time frames, as well as further the ability of members to use DMS to complete projects. It will also help to keep the timeframe on member projects short, allowing more members to tackle their own projects. And it will allow non automotive related projects, such as rebuilding the South Bend lathe, to be completed with a minimum of mess.
Auto committee space reduction (Brandon Green)
Problem: With the recent reduction in space that is allowed to be used for automotive related purposes (by restricting it to strictly inside current green tape boundaries), we have effectively been reduced from being able to have 3+ vehicles to only having 1 car safely being worked on at a time. With a rapidly growing member count only allowing 1 vehicle in the space at a time is a very restrictive and growth prohibiting situation.
Details: The current width of the green square is 20 feet, but one side is the shelving and tools that you can't block access to and still have a functioning auto area, so you need 4 feet from that side to vehicle, vehicle is 6-7 feet wide, to park another vehicle beside the first one you need 4 feet between them to not risk damaging other vehicle while working, That means second vehicle is now parked hanging over the green line by 2 feet (7 * 2 + 8 = 22) and they can't work on the right side of the vehicle without violating the automotive work only in green boundary rule. Parking behind another vehicle blocks them in and would leave you hanging off the back of the square, blocking the door for any loading / unloading purposes.
Solution 1: Expand green lines forward 3 feet and towards laser 4 feet (so corner of auto reaches first aid pillar)
Solution 2: Leave more floor space open and flexible so it can be used for different purposes as the need arises.
Acquire Safety Equipment AED/Oxygen (Robert Davidson)
Problem: As we get larger, our risk of someone having a heart attack is increased. AED's are standard equipment in most offices and especially in high risk locations like DMS.
Solution: Purchase an AED Kit. The lifetime of this equipment is approximately 5-7 years. The cost is $2453.21. This includes the AED Reviver View, Alarmed Container, Oxygen, and AED Sign.
Details: Demo: http://www.cintas-corp.com/reviverviewdemo/ Notes about AED's in general: http://www.redcross.org/prepare/location/workplace/easy-as-aed
Other Options:
Red Cross Pricing Zoll Plus Fully Automatic AED $1485.00 Physio Control Lifepak Semi-automatic $1695 I did not select these as they do not have a instruction video with correct placement as well as CPR requirements (Please review Demo for why I am recommending the more expensive option)
Relevance to our tax exempt purpose: Adding safety equipment as we get larger is relevant to the health and safety of our members as well as the public that visit the Dallas Makerspace
Acquire Dremels (Alex Rhodes)
Problem: The Dremel Tools have gone missing
Solution: Purchase 4 Dremel 4000 series rotary tools $74.99 each. http://www.amazon.com/Dremel-4000-2-30-120-Volt-Variable/dp/B002L3RUVG/ref=sr_1_2?s=hi&ie=UTF8&qid=1423727038&sr=1-2&keywords=dremel
Details: We used to have 4 Dremels and we are down to just one. It is multipurpose tool that travels from committee to committee. Wood shop really doesn't use them, but I would consider this a general tool.
Relevance to our tax exempt purpose: This is a general tool like a screwdriver or hammer that is used by all different areas.
Seek Matching Funds for Festool Sanders (Alex Rhodes)
Problem: Sanding is a big problem in dust creation in the workshop.
Solution: Purchase Festool Random Orbit sander and Edge random orbit sander. http://www.woodcraft.com/Product/571916/Festool-6-Random-Orbit-Sander-Model-ETS-1505-EQ-FUSION-TEC.aspx and http://www.woodcraft.com/Product/567871/Festool-DTS-400-EQ-Orbital-Sander-with-T-Loc.aspx Total of $590 Plus $200 for sandpaper to match these sanders. Wood shop is asking for $395
Details: Wood Shop purchased the Festool vac with a boom arm and other Festool items. We have money to buy one sander but we would like to get both.
Relevance to our tax exempt purpose: This will help with the air quality and safety of the members.
Seek Matching Funds for Edge Sander (Alex Rhodes)
Problem: no way to sand long edges on boards flat or angles.
Solution: Purchase an Edge sander
Details: Wood Shop would like to purchase http://www.woodcraft.com/Product/832414/Jet-Oscillating-Edge-Sander-Model-OES-80CS.aspx Wood craft has said a 15% discount will happen at the end of February. With Honorariums (counting our chickens before they hatch I know) by that time we would have enough for half of the machine. I wasn't planning on asking but the sale has kind of made it time sensitive. We are asking for $433. 1019*.85 = 866/2 = 433.
Relevance to our tax exempt purpose: This will help expand the ability for our members and what can be done in classes.
MetroCrest Membership (Robert Davidson)
Problem: Maintain a membership to the Metrocrest Chamber of Commerce.
Solution: Approve an Allocation of $200 yearly for membership to the Metrocrest Chamber of Commerce
Details: The purpose of the Metrocrest Chamber of Commerce is to stimulate economic growth by providing programs, resources, and support that assist and benefit business, government, and citizens resulting in a premier place to live and work. By Joining the Metrocrest we can have more interactions with local business in our vicinity and have strategic partnerships with local business to grow as a organization.
Relevance to our tax exempt purpose: Metrocrest is the chamber of commerce in our area serving Carrollton Addison and Farmers Branch. Joining the Metrocrest allows us an introduction to the local business in the area. As well as marketing our existence to the local community.
Minutes
Dallas Makerspace Board of Directors Meeting notes : Febuary 15th, 2015 In attendance: - Andrew LeCody - Pearce Dunlap - Benjamin Groves - Andrew Falgout - Robert Davidson Meeting called to order at 4:18pm *** Prior Minutes *** Note, Andrew LeCody updated last months minutes to reflect 2015 and not 2014 *** Officer / Committee Reports *** Committee News *** Consent Agenda *** These items pass consent agenda with unanimous consent - Code of Conduct Addition - Storage Rule Cleanup/Clarification - 3D Printer Build Funds and Parts - Maker Fellowship Proposal - Stan Simmons - Maker Fellowship Proposal - Lance Preston *** NEW BUSINESS *** Auto Committee funding (Brandon Green) - Approve $1500 transfer of funds from General Fund to Automotive Committee - Proposed as written by Andrew LeCody, seconded by Benjamin Groves - Unanimous Approval by the Board Acquire More Tables (Benjamin Groves) - Approve purchase of 8 tables - Proposed as written by Andrew LeCody, seconded by Andrew Falgout - Unanimous Approval by the Board Lease Parts Washer (Bryan Gangwere) - Approve up to $350 per month paid out of the General Fund for leasing of parts washer for minimum of 1 year - Approve $600 for install costs paid out of General Fund for installation support of the parts washer - Parts washer is the jurisiction and managment of Machine Shop Committee - Bryan Gangere is our authorized represenative of DMS for signing contract for parts washer - Proposed as written by Andrew LeCody, seconded by Robert Davidson - Unanimous Approval by the Board Auto committee space reduction (Brandon Green) - Approve Solution One : Expand green lines forward 3 feet and towards laser 4 feet - Proposed as written by Andrew LeCody, seconded by Pearce Dunlap - Unanimous Approval by the Board Acquire Safety Equipment AED/Oxygen (Robert Davidson) - Approve $2500 out of General Fund for purchase of AED Unit and Oxygen through Cintas - Proposed as written by Robert Davidson, seconded by Andrew LeCody - Motion Approved - Three in favor, Two abstained Acquire Dremels (Alex Rhodes) - Approve $150 out of General Fund for the purchase of 2x "Dremel-Style" Tool - Proposed as written by Andrew LeCody, seconded by Robert Davidson - Unanimous Approval by the Board Seek Matching Funds for Festool Sanders (Alex Rhodes) - Approve $395 from General Fund to Wood Shop - Proposed as written by Andrew LeCody, seconded by Pearce Dunlap - Unanimous Approval by the Board Seek Matching Funds for Edge Sander (Alex Rhodes) - Approve $433 from General Fund to Wood Shop - Proposed as written by Robert Davidson, seconded by Andrew Falgout - Motion Approved - Three in favor, Two abstained MetroCrest Membership (Robert Davidson) - Approve one-time payment of $200 from General Funds for membership in MetroCrest Chamber of Commerce for one year - Proposed as written by Robert Davidson, seconded by Andrew Falgout - Motion Approved - Four in favor, one object *** PULLED COMMITTEE ITEMS *** Operations Committee Funding Increase - Approve increasing monthly Operations Committee funding to $300 per month - Proposed as written by Benjamin Groves, seconded by Robert Davidson - Unanimous Approval by the Board Purchase New PolyPrinter 229 3D Printer(s) from PolyPrinter - Approve $2395 from General Fund for purchase of PolyPrinter 229 - Proposed as written by Robert Davidson, seconded by Andrew LeCody - Motion Approved - Three in favor, one object, one abstaining Close Out Old Budgets - Approve as written with the following changes: - CPA for Treasurer transferred back into General Funds - Router Table of -$.38 and Cabinet Saw of -$9 forgiven out of General Funds - Future Build Out Fund remainder of $179 transferred to Ops Committee - Proposed by Benjamin Groves, seconded by Andrew LeCody - Motion Approved - Four in favor, one opposed Blacksmith Building - Approve as written - Note: There is another layer of approval with building managment, with its own risk of denial - If building managment declines our request we will ask them to suggest best alternative - Proposed by Benjamin Groves, seconded by Andrew LeCody - Unanimous Approval by the Board Next Board Meeting Scheduled on March 22nd at 4:00pm Meeting adjourned at 7:34pm
January 2015 Budget Report
The included report is the sum of transactions as of 01/31/2015. Board Approved spending on new air compressor ($8500) and needed electrical work ($6600) were not seen in January. These purchases are expected in February, and the General Funds listed below (as Unclassified) are ~$15000 over actual balance.
Please note there are pending deposits for Machine Shop, MultiCam CNC Router, Wood Shop, which dramatically change the numbers shown below. Stakeholders are aware of these adjustments and the February Report will reflect these deposits.
3D Fabrication Committee 1,650.38
3D Printer Operations 1,247.19
Amateur Radio Committee 114.00
Authorized Spending Fund 307.83
Automotive Committee 1,693.51
Bio Committee Fund 244.43
Blacksmithing Committee 1,100.00
Classroom Committee 1,587.00
Creative Arts Committee 517.32
Electronics & Robotics Committee 911.33
Foundry Committee 435.00
Laser Committee 2,786.71
Machine Shop Committee -427.93
Maker Fellowship Fund 924.15
Metal Shop Committee 372.05
Operations and Facilities 30.82
Photography Committee 22.02
PR Committee 538.35
Premium Class Fund 350.96
Project - 2nd Laser Cutter 300.00
Project - Alarm System 144.28
Project - Cabinet Saw -9.00
Project - CNC 18.27
Project - CPA for Treasurer 200.00
Project - Delta 3d Printer 72.70
Project - File Server 29.98
Project - Future Build-Out Fund 179.00
Project - Jewelry Making 119.34
Project - Lathe Tooling 8.28
Project - Mill 189.53
Project - MultiCam CNC Router -541.85
Project - Router Table -0.38
Project - Security Upgrade 67.38
Project - Sign-In Kiosk 1.00
Savings Fund 10,004.77
Screen Printing Operations Fund 420.39
Snack Fund 945.35
VECTOR Committee 300.00
Vinyl Cutter Fund 256.57
Wood Shop Committee -1,132.46
Unclassified (General Fund) 33,120.09
TOTAL 59,098.36
Approved Purchase Tracking
Below is a condensed list of purchasing decisions made by the Board of Directors (above), and the status of these action items.
[✓] Process Maker Fellowship Proposal - Stan Simmons
[✓] Process Maker Fellowship Proposal - Lance Preston
[✓] Transfer $1500 in funds from General Fund to Automotive Committee [BPG: QB Entry #1340]
[✓] Purchase 8 tables at approximately $874.96
[✓] Initiate lease of Parts Washer at $350 per month
[✓] Spend up to $600 from General Funds for Parts Washer install costs
[✓] Spend up to $2500 from General Funds for purchase of AED Unit and Oxygen through Cintas
[✓] Spend up to $150 out of General Fund for purchase of 2x "Dremel-Style" Tool
[✓] Transfer $395 from General Fund to Wood Shop [BPG: QB Entry #1341]
[✓] Transfer $433 from General Fund to Wood Shop [BPG: QB Entry #1342]
[✓] Spend up to $200 from General Funds for membership in MetroCrest Chamber of Commerce for one year
[✓] Increasing monthly Operations Committee funding to $300 per month
[✓] Spend up to $2395 from General Funds for purchase of PolyPrinter 229
[✓] Close Out Old Budgets:
[✓] Photography Committee (no longer a committee) [BPG: QB Entry #1343]
[✓] Alarm System, reallocate to Operations [BPG: QB Entry #1344]
[✓] Cabinet Saw, $9 forgiven from General Funds [BPG: QB Entry #1345]
[✓] CNC, reallocate to Wood Shop [BPG: QB Entry #1346]
[✓] CPA for Treasurer, reallocate to General Funds [BPG: QB Entry #1347]
[✓] File Server, reallocate to Operations [BPG: QB Entry #1348]
[✓] Future Build-Out Fund, reallocate to Operations Committee [BPG: QB Entry #1349]
[✓] Router Table, $0.38 forgiven from General Funds [BPG: QB Entry #1350]
[✓] Security Upgrade, reallocate to Operations [BPG: QB Entry #1351]
[✓] Sign-In Kiosk, reallocate to Operations [BPG: QB Entry #1352]
[✓] Mill, reallocate to Machine Shop Committee [BPG: QB Entry #1353]
