Board of Directors Meeting 20130721

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This meeting will be held in Modified SRC3 format.

Time, location

17:00, Dallas Makerspace

Prior minutes

Board_of_Directors_Meeting_20130630#Minutes

Officer/Committee reports

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the consent agenda. However, discussion of agenda items should be done via the forums. The cut-off time for addition to or revision of the the agenda's items is 48 hours prior to the meeting.

Civic Hacking Committee

Approve new committee: Civic Hacking
Appoint chairman
Nominated chair: Steve Rainwater
First meeting held Thursday, 18 July, 2013. Six initial members.

Electronics and Robotics Committee

The Electronics and Robotics committee nominates Daniel Jackson for Chair, and David Fenyes for subchair.

Automotive Committee

Appoint a Chairman for the committee.
Nominated candidates:

  • Otto Wagner

Amateur Radio Committee

The Amateur Radio Committee nominates Pat Hykkonen for Chair.

Operations and Facilities Committee

Appoint a Chairman for the committee.
Nominated candidates:

  • Andrew LeCody

Studio Committee

Appoint a Chairman for the committee.
Nominated candidates:

  • Dawn Ellis

Security Committee

Fold the security committee into operations to simplify organizational structure..
Purchase 3 new Camera's approx 100$ in Cost to replace existing COAX Camera's

New Computers (Andrew LeCody)

Problem: The Makerspace is in dire need of powerful workstations for things like 3D design, operation of CNC equipment and other tasks. In particular, we need computers for the following tasks/groups:

  • 3D Design (3D Fab Committee)
  • CNC Laser operation and minor design work (Laser Committee)
  • Graphical design, 3D Design, light CNC control (Creative Arts Committee)

Solution: Authorize $3,000 in spending on computer hardware. Andrew LeCody estimates that this amount should be sufficient to produce 4 workstations based on the following specs:

New Computers: Addition (Paul Wilson)

Paul Wilson suggests the budget be raised by $500 to allow one of the computers be equipped with a tablet monitor (Similar to a Wacom Cintiq) and a spare pen.

Ryobi One Plus

  • Add an additional $300 to the amount authorized for the purchase of cordless tools.

Old business

These are the issues that remained unresolved from the last meeting. In a perfect meeting, there is no old business.

New business

3d Fabrication Committee

Appoint a Chairman for the committee.
Nominated candidates:

  • Pearce Dunlap
  • Andrew Falgout

Workshop Committee

Appoint a Chairman for the committee.
Nominated candidates:

  • Greg Needel
  • Luke Olson

Laser Committee

Appoint a Chairman for the committee.
Nominated candidates: William Petefish

Aerospace Committee

Appoint a Chairman for the committee.
Nominated candidates: Romeo España

Studio Committee

Sell the Leather Working Kit
Recommended Action:

  • Sell the Kit for 500$ dropping by 25$ a week till sold
  • Have an introductory class scheduled

Pyrometer (John Kuhlenschmidt)

Problem: Can't measure temp of 2370F. Current one only goes to 1275.

Solution: Authorize $170 in spending to get a digital Pyrometer & Pobe that would message temp up to 2372F from budgetcastingsupply for the big Kiln that could be use in pottery & casting.

Minutes

20130721 1728
Andrew L starts meeting
 In attendance: John G, Andrew L, Robert D, Paul B, Peter S
Previous minutes pass by consensus.
Agenda pulls:
New Computers (Andrew LeCody)
New Computers: Addition (Paul Wilson)
Ryobi One Plus

Remaining agenda passes by consensus

1730
Officer/Committee reports
3d Fabrication Committee - Andrew Falgout, no report
Amateur Radio Committee - Pat Hykkonen, Andrew L reporting
 Class coming up, August.
 Field day was excellent.
 Cleaned up the area in the Security room.
1732
Aerospace Committee - Romeo Espana, John Gorman reporting
 Drone Day coming up, August 11, on the calendar
1733
Automotive Committee - Otto Wagner, Alan W reporting
 The car is done; will be selling.
 Have at least 2 cars waiting to be brought in.
 Discussion

1737
Bio Committee - Andrew Floyd, no report
Classroom Committee - John Fields, john g reporting
 New TVs are in; changed all the lights. One of the boxes is slightly different.
 Progress on the cabinets in Ladybird.
 Will be working on the presentation table.
1738
Electronics Robotics Committee - David Fenyes, Daniel J reporting
 Class coming up on Wednesday, O-Scope basics.
 Getting parts organized.
 Question about funds
 Question about bench vents, need help with installing and setting it up.
1740
Financial Committee - Paul Brown
 Haven't done bookkeeping for last month;
1743
Laser Committee - William Petefish
 New vent fan is installed, it is working VERY well.
 Full Spectrum parts are here.
 Been waiting on cleaening fluid for the laser. (Action Item for Paul B)
 Discussion on venting and filtering mechanisms and options.
1748
LifeMakers Committee - Lisa Selk, John G reporting
 Was approved to buy a grill; want to use
1750
Operations and Facilities Committee - Andrew LeCody
 Paul B sent a quote request to the cleaning company for additional cleaning.
 Discussion on potential changes to the service.
 Discussion about flooring.
 Storage Apocalypse happened this past Thursday.  Everything is now cleaner.
 Most committees have their own shelf.
 Still some things in the warehouse that need to be cleaned out.
 Death Fan has been fixed.
 Pottery wheel is in the Warehouse area, for the Creative Arts Committee.
 Action Item: Andrew L to contact Wiley Brothers regarding exterior water faucet (and the attached hose.)
1804
Photography Lab (Darkroom Committee) - Nicole LeCody, Andrew L reporting
 More classes coming up; next Foto Friday on 26th
 Nicole is getting some interesting classes scheduled.
 Nicole is wanting some more dark room chemicals
1805
Public Relations Committee - Otto Wagner, John G reporting
 Paul Mai and John had a meeting, going to have a party, August 17, at 5pm.
 Robert D: poster competition is still on-going.
 Considering some extra mailing lists for communicating with membership and affiliates.
1809
Workshop Committee - Paul Wilson
 No leaks with water table, it is done.
 Conference table is completed, Board is using it.
Security Committee - Andrew LeCody
1812
Creative Arts Committee - Doug Emes
 Outreach to traditional crafting groups.
 Work done on the room; in the past week the vinyl cutter is now operational, which is phenominal
 There is a figure drawing class later today.
 Need assistance moving a replacement sewing machine.  There was an email sent today, in New Business.
 Question about storage cabinet.

1816
Consent Agenda, pulled items:

New Computers (Andrew LeCody)
 Discussion
1829
 Paul B proposes that the Makerspace allocate $2300 for the purchase of computer hardware.
 John G seconds.
Vote:
 Aye 5, unanimous
 Abs 
 Nay 

1847
New Computers: Addition (Paul Wilson)

 Andrew L proposes authorizing $680 for the purchase of digitizer tablet display and additional pen.
 Paul B seconds
Vote:
 Aye 3
 Abs 1
 Nay 1
Motion passes

1855 Break
1911
Ryobi One Plus
 Robert D proposes the Makerspace re-imburse Alan W $112.98 for the previously purchased Ryobi One Plus parts.
 Andrew L seconds

Vote:
Aye: 5, unanimous
Abs:
Nay:

New business:
1919
3d Fabrication Committee, appoint a Chairman for the committee.
 Andrew L proposes to appoint Andrew Falgout as Chairman for the committee.
 Paul B seconds

Vote:
Aye: 5 unanimous
Abs:
Nay:

Workshop Committee, appoint a Chairman for the committee.
 John G proposes to appoint Greg N as Chairman for the Workshop Committee.
 Andrew L seconds.

Vote:
Aye: 5 unanimous

Laser Committee, appoint a Chairman for the committee.
 Andrew L proposes to appoint WIlliam P as Chairman for the Laser Committee.
 John G seconds
Vote:
Aye: 5 unanimous


1927
Aerospace Committe, appoint a Chairman for the committee.
 Andrew L proposes to appoint Romeo E as Chairman for the Aerospace Committee.
 Robert D seconds

Vote:
Aye: 5 unanimous

Public Relations Committee, appoint a Chairman for the committee.
 Robert D proposes to appoint Cone J as Chairman for the Committee.
 Andrew L seconds

Vote:
Aye: 5 unanimous
Abs:
Nay:

Classroom Committee, appoint a Chairman for the committee.
 Andrew L proposes to appoint John Fields as Chairman for the Committee.
 John G seconds.

Vote:
Aye: 5, unanimous
Abs:
Nay:

Financial Committee, appoint a Chairman for the committee.
 Andrew L proposes to appoint Paul B as Chairman for the Committee.
 Robert D seconds.

Vote:
Aye: 5, unanimous
Abs:
Nay:

LifeMakers Committee, appoint a Chairman for the committee.
 Andrew L proposes to appoint Lisa Selk as Chairman for the Committee.
 John G seconds

Vote:
Aye: 5, unanimous

Photography Lab, appoint a Chairman for the committee.
 Andrew L proposes to appoint Nicole Lecode as Chairman for the Committee.
 Robert D seconds.
 
Vote:
Aye: 5, unanimous
Abs:
Nay:

Bio Committee, appoint a Chairman for the committee.
 Andrew L proposes to appoint Andrew Floyd as Chairman for the Committee.
 John G seconds

Vote:
Aye: 5, unanimous
Abs:
Nay:

1937
Automotive Committee, appoint a Chairman for the committee.
 Andrew L proposes to appoint Luke O as Chairman for the Committee.
 Robert Dseconds

Vote: 5, unanimous
Aye:
Abs:
Nay:

1939
Studio Committee  Sell the Leather Working Kit
 Andrew L proposes that the Board tables this item.
 John G seconds

Vote:
Aye: 3
Abs: 2
Nay:

1946
Pyrometer  (John Kuhlenschmidt)
 Andrew L proposes that the Board tables this item.
 Robert D seconds
Vote:
Aye: 5, unanimous

Additional items:
1956
 John G proposes that the Makerspace re-imburse Paul B $200 for the funds spent for a welding instructor
 Andrew L seconds

1958
Vote:
Aye: 4
Nay:
Abs: 1 (recusal)

1959
2003
 Andrew L schedules the next meeting 20130825 at 1700.

Andrew L adjourns meeting at 2004

Action items:
 Been waiting on cleaening fluid for the laser. (Action Item for Paul B)
 Andrew L to contact Wiley Brothers regarding exterior water faucet (and the attached hose.)
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