Board of Directors Meeting 20110608
- To be held in MIBS SRC3 format
Contents
Time, location
20:00, Dallas Makerspace
Approval of prior minutes
Officer/Committee reports
- Treasurer - John Haskins will report on our finances.
Committee chair
Agenda
Rules And Policies
- Problem: We don't have an official Rules And Policies document.
- Why: The space and organization needs a set of clearly defined rules, at least for the most important issues.
- Solution 1: Approve the Rules and Policies page as of revision 3465.
Old business
New business
Adjournment
Minutes
Dallas Makerspace Board Meeting June 8th, 2011
Board Members Present
- Peter Smith
- Alyssa Pipe
- Andrew LeCody
- Leland Flynn
- Nicole Greeley
Brought to Order
Meeting brought to order at: 7:27 by: Andrew LeCody
Vote
- Waiver of notice for meeting
- Aye: 5
- Nay: 0
Vote
- Approval of prior minutes
- Aye: 5
- Nay:0
Report from John Haskins, Treasurer
- Still has not gotten reports from Doug Emes.
- 3200 in the account as of right now.
- Pulling in 2000 a month via membership fees
Action Item: Andrew will begin emailing those members who have not changed over to the new paypal.
Agenda Item 1-DPRG/DMS funds
- Formal request has been issued via Peter Smith for 5,000 immediate transfer funds.
- Peter to propose disbanding the DPRG Makerspace steering committee at the next held DPRG BoD meeting
- Suggested we begin putting all our corresspondance via DPRG president and vice-president
- Action Item: Andrew LeCody needs to disable members no longer in good standing.
- Action Item: Andrew LeCody needs to get in contact with Brian Smith
- Action Item: Put link to “Like Us” on blog or any other DMS site.
- Action Item: put new debit card on meetup.com payment
- Action Item: sync up events and blog entries with meetup,com. Andrew will look into an rss feed to link our blog stuff with meetup.com
- Action Item: Nicole to catch up on blog posts. Leland will write blog on Ubuntu Arm.
- Action Item: Leland to write up liability waiver for minors stating that they will abide by the Rules and policies.
- Action Item: Operations and Facilities Committee to create a database of inventory.
- Action Item: Andrew and Peter will finish application tonight and submit.
Vote
- Andrew proposed we approve spending of $850 from DMS fund to pay for 501c3 application
- Aye: 5
- Nay: 0
Agenda Item 2-Progress on New Space
- Have not heard from the landlord
- Action Item: Peter to contact Wylie brothers about status of application.
- Need co-signer for loan application.
- Proposed Lease Signing members proposed: Andrew LeCody, Peter Smith, Leland Flynn
- Proposed ideas for security at the new space: camera system, lock system, badge system, upgrade security on the rollup door, set up system for the onsite motion detectors.
- Action Item: Peter to come up with system for camera security system.
- Action Item: Bring up the security issues at Next Thursday's meeting.
Vote
- create the Security Committee who's purpose is to discuss and implement a plan of action concerning any and all security issues at the new space
- Aye: 5
- Nay: 0
- Action Item: Detailing the three committees and their chairmen and the status of the space.
Agenda Item 3-Insurance on Current Space
- Insurance is about to expire with current agency.
- Need to see if there is a Board Insurance we can add to our insurance to protect BOD.
- Action Item: Nicole to obtain quotes on other insurance companies by end of month.
- Notes: mention non-profit, protection for BOD, general liability.
Meeting adjourned at 8:41 by Andrew LeCody
Note: draft version of meeting minutes go to the Talk Page first, upon ratifying at the *next* meeting they will be moved to the normal page.
