Annual Member Meeting 20200717
Note that due to the realities of COVID-19 rules mandating social distancing, attendance at the meeting is restricted to the Secretary, designated tabulators, and invited observers. Members may vote in the election by submitting a proxy that was supplied to them - either by US mail, electronically, or by dropping it off - to be voted as directed by the Secretary.
Contents
Time, location
2020-07-17 Dallas Makerspace
Agenda
Board of Directors Election
Candidates for 2019-2020 Board of Directors:
- Brad Sims
- Jim Hartnett
- Patrick Thompson
- Curtis Baker
- James Henningson
- Max Kirkland
- Joe King
- Julie Harris
- Justin Walker
- Kevin Patel
-
Mark HavensDisqualified due to expulsion
Bylaws Amendments Proposals
2020 Bylaws amendments proposal
Quorum
At the time that ballots were mailed, there were 272 voting members. Rounding to closest, the following are thresholds for meeting validity:
-
⅓ Quroum : 0.33333333 x 272 = 90.66666576 = 91 members required to elect directors -
⅔ Quorum : 0.66666667 x 272 = 181.33333424 = 181 members required to amend bylaws
These numbers are preliminary and subject to (likely upward) revision.
Thresholds
| Threshhold | Members | Exact | Rounded |
| ⅓ Quroum | 282 | 94 | 94 |
| ⅔ Quorum | 282 | 188 | 188 |
Actual Votes
- Mailed Proxies : 48
- Electronic Proxies : 138
- TOTAL VOTERS : 186
Director election is valid
Bylaws election is not valid
Meeting Details
Attendance
- Erik Smith, Dallas Makerspace Secretary
- Freddy Calvert
- Luke Olson
- Randy Lisbona
- Jay Phelps
- Shelly Nice
- Merissa Green
- Jayson Woods
- M. Blatz
- Judy Kreihn
- Ken Purcell
Timeline
- 19:00 Meeting start
- 19:05 Begin validating mailed proxies
- 19:30 Begin counting votes
- 21:30 Results certified by Secretary
Results
Board Of Directors
- Julie Harris : 138
- James Henningson : 129
- Brad Sims : 124
- Justin Walker : 100
- Curtis Baker : 87
- Jim Hartnett : 87
- Patrick Thompson : 65
- Joe King : 50
- Kevin Patel : 38
- Max Kirkland : 38
- Mark Havens : 31
Due to the tie for 5th place and lack of a mechanism in the bylaws to resolve ties - and with the consensus of all present - the Secretary opted for a game of chance with two die cast for each contestant for the 5th seat. A 12 was cast for Curtis Baker, a 9 was cast for Jim Hartnett, thus Curtis Baker was declared winner.
Bylaws
The bylaws amendments tallies are presented below, but for lack of enough voters present to reach ⅔ quorum, the vote is invalid.
| For | Against | Abstain | |
|---|---|---|---|
| 1. Prohibit Felons from Serving as Directors and Officers | 134 | 51 | 2 |
| 2. Officer Terms | 162 | 24 | 1 |
| 3. Officer Definitions | 155 | 32 | 0 |
| 4. Officer Suspends | 114 | 69 | 3 |
| 5. Director Vacancies, Director Terms, Meeting Requirements | 152 | 30 | 4 |
